This document provides instructions for manually entering references into RefWorks, a citation management software. It uses a sample reference for a book as an example. It outlines the steps to select "Add New Reference" in RefWorks, choose a reference type and output style, and enter bibliographic details like title, author, and publication information into the appropriate fields. It highlights the use of AccuCite to identify recommended fields for a given output style. The document also describes how to attach files to references in RefWorks.

1. REFWORKS Presented and compiled by Jen Eidelman http://www.lib.uct.ac.za/esl Email: jen.eidelman@uct.ac.za

2. RefWorks will accept all types of data (webpage, newspaper article, section of a book, DVD and many other types as well In this section we will learn how to enter data manually .

3. Manual entry of data We will use the following reference as an example and enter the data manually in RefWorks: Title: How to succeed in your master’s and doctoral studies : a South African guide and resource book. Author: Johann Mouton Publisher: Van Schaik Place of Publication: Pretoria Publication date: 2001 ISBN: 062702484X

4. Manual entry of data Select References from the toolbar menu Choose Add New Reference

5. Manual entry of data RefWorks has a feature called “ AccuCite ” which allows you to pick a potential output style to help create a more complete reference (don’t worry, you don’t have to select an output style to enter a record successfully). AccuCite will display a green check mark next to the recommended fields related to a specific output style. This helps you know exactly which fields of information you need for your reference to be accurate when you use it in your bibliography (you may not have all the information for every field with a green check mark – just fill in the fields that are relevant to your specific reference). If you want to use AccuCite select your potential output style in the box that says “view fields used by:” Select an output style from the drop-down.

6. Manual entry of data Select your output style in the box that says “View fields used by:” Notice the green check marks next to the recommended fields

7. Manual entry of data You can specify into which folder you wish to save the reference. Choose the type of reference here. Choose “Source Type” (either print or electronic). This reflects what you are citing (not necessarily where you got the reference information). Choose the language that the reference is in.

8. Manual entry of data The Attachment feature allows you to upload files related to your reference. You can only attach files AFTER you have saved the reference, so we will come back to this field once we have finished adding our reference details.

9. Manual entry of data Remember after you select a “Reference Type” the fields will change to display only those relevant to that reference type. Note the green check marks next to certain fields. This is the AccuCite feature at work identifying which fields are recommended by the output style you choose - for a successful output.

10. Manual entry of data If your browser doesn’t support “mouse overs” don’t worry. Just click on the green check mark and you will be brought to the bottom of the page where you will find all the field specific notes and any other general comments about the output style. Now you are ready to enter or copy and paste the information you have gathered. Remember you don’t have to fill in all the fields, but try to include as much information as you can. If you move your mouse over the field name you will see specific field notes (not all browsers will show this). These notes can provide you with detailed information and exceptions to your particular output style.

11. Manual entry of data After you enter a reference manually and click the save button, you are immediately brought into the Edit mode in case you need to make any corrections or add any attachments

12. Manual entry of data Let’s ATTACH a file – you attach files one at a time much like attaching a file in email. Choose File – Open. After browsing for the file you click on “Add attachment” in RefWorks.