RefWorks is a web-based citation management tool that allows users to import references from online databases, organize them into folders, insert citations into Word documents, and automatically generate bibliographies. The tutorial covers how to create a RefWorks account, import references from databases, organize references into folders, insert citations into a Word document using Write-N-Cite, and generate a bibliography from the citations. Users are instructed to contact the RefWorks administrator for login details and access online tutorials for more in-depth training.

1. How –to guide for Step by Step instructions to get you on your way to managing your references. Sophie van der Walt Email: [email_address] Tel: 011 559 2641

6. Logging in/Creating an Account You can now sign up for an individual account, or log in if you’ve already registered.

8. Navigating RefWorks

12. Navigating RefWorks The Bibliography is used to create a list of all your RefWorks references, or just a specific folder or a predefined list. This is not your references list / list of sources

14. You can find all the different tutorials here as well as links to email the RefWorks administrator and RefWorks itself.

16. Getting References into RefWorks Choose any database from the list provided …. An example would be Academic Search Premier available via EbscoHost.

19. Getting References into RefWorks Click on Export to export the references you’ve marked In the next window, tick “ Direct Export to RefWorks ” and then on Save .

20. Getting References into RefWorks RefWorks will open up automatically and you will see the importing screen. As soon as importing is complete, you will be able see how many references were imported. Click on View Last Imported Folder to view the references

22. To create a New Folder, click on Folders and then on Create New folder Type in the name of your new folder and click on ok. Organising References

23. You can now select your references from the Last Imported Folder and Put them in your new folder (marked in red) Once you’ve done that they will be copied to the new folder, and you can delete them from the Last Imported Folder Organising References

24. Importing a text file e.g. Emerald Do a normal search and save it to the marked list Then download it and save it as a text file

25. Importing a text file e.g. Emerald Click on References- Import Then choose the database from the Import filter/data source and Attach your text file Once the import is complete your references will lie in the Last Imported Folder

26. Adding a reference manually Click on References and then Add New Reference

27. Adding a reference manually

28. Adding a reference manually

29. Adding a reference by using RefGrab-It RefGrab-It works with your browser to capture bibliographic information from web pages giving you the option to import that data into your RefWorks account. If an ISBN number, PubMed ID or DOI exist on the web page, RefGrab-It will automatically search various web resources to get supplemental information that may be of interest to you. RefWorks may also locate RSS feeds related to that web page. When you use RefGrab-It on a web page, it automatically opens a "temporary results page" in a new window. You can view the information and additional resources first, then decide if you want to import the data.

30. Adding a reference with RefGrab-It Once you are on the website you want to grab, make sure the pop-up blocker is turned off and click on your Favorites – Links – RefGrab-It

31. Adding a reference with RefGrab-It This is the information RefWorks was able to find on the page:

32. Adding a reference with RefGrab-It

33. Using RSS Feeds

34. Using RSS Feeds

35. Searching Online Catalogues/Databases

36. Searching Online Catalogues/Databases

37. Searching Online Catalogues/Databases

38. Create a bibliography: using Write-N-Cite To use RefWorks in writing your research, click on tools and then on Write-N-Cite.

39. Create a bibliography: using Write-N-Cite Follow the instructions for installation

40. Create a bibliography: using Write-N-Cite Once complete W-n-C will be a toolbar attached to Word. It will also be a shortcut on your desktop.

41. Getting your reference into Word and writing your research When you are ready to type your research, you will be using the Write-N-Cite icon installed in Word.

42. Getting your reference into Word and writing your research Type your research as you would normally and when you are ready to add a citation, click on the Write-N-Cite icon ~ the RefWorks log-in page will be displayed, so please log in using the Group Code and your username and password .

43. Getting your reference into Word and writing your research

44. Since we want to add a citation, I will click on Cite at the reference I want to add. Getting your reference into Word and writing your research

45. Getting your reference into Word and writing your research Once you’ve clicked on cite, RefWorks will place the citation into your Word document

46. Getting your reference into Word and writing your research We now need to add the page numbers. To do this click on the Edit Citation link to add the page numbers

47. Getting your reference into Word and writing your research Type in the page number, choose your citation style and click on Save to Word

48. Getting your reference into Word and writing your research The citation has been added, do NOT worry about the number and the {{ }} or the /s, that is just how RefWorks adds it, when you are ready to print out the final version (once you’ve added the bibliography) the citation formatting will change.

49. Getting your reference into Word and writing your research Once you have added all the citations, and you want to include the bibliography, click on Write-N-Cite again and then click on Bibliography

50. Creating your bibliography Choose your citation style from the list. Then click on Create bibliography

51. Getting your reference into Word and writing your research You will be asked to choose an Output Style i.e. in what reference format should your bibliography be. Choose one from the list and click on Create Bibliography

52. Creating your bibliography All the citations have been changed and your bibliography created.

53. Remember that you are still responsible for the final editing and cleanup of your references. RefWorks saves you time, but does not do spell-checking or editing of any of the references imported from the databases, manually or from feeds. your references clean

54. Thank you! 03