This document provides a planning and production schedule for a recipe card project for the Vegetarian Society. It outlines tasks and roles for week 1 and 2, including editing recipe texts, developing card layouts, adding images and content, and carrying out test and final prints. It also includes risk assessments for the photography and printing stages, identifying potential hazards and controls. Relevant health and safety legislation is discussed. Contingency plans are proposed for issues like personnel absences or delays. A budget outlines expected costs for designers, locations, office space, equipment, printing, and personnel.

1. Planning Documentation
Vegetarian Society Recipe Card Project
Names: Patrick Gouldsbrough

2. Production Schedule
Week 1
Wednesday
Divide tasks and roles up, making sure everyone has an equal amount to achieve. If
someone has too much work to complete, while another person has little to complete,
the overall quality could be compromised.
Select the Italian landmarks for the recipe card
Edit the copy for my recipe cards. This should be done first, due to it been important to
generate the text before adding it to the cards. The editing of the text will include: making
the lexis simpler, due to the mass market audience I am trying to target. This may
include the reduction of jargon/slang words. While slang words are very informal, some
regions may not have heard of particular words, so jargon and specialist terms will be
reduced where necessary.
Friday
Start to develop the layouts of some of the cards, getting the positioning right. The
reason this was not done in the test print was that I developed the card in rectangular
form, instead of landmark form, due to technological restraints. The layouts may need to
be reviewed because some shapes have less space than a rectangle and therefore the
cad layout may need to be reviewed and altered (which will then be noted in the
evaluation).
Week 2
Monday
Now the layouts are converted to the shapes, put all of the content on the recipe card.
This includes the boxes, the titles and the main body. The photography will have to wait
until it has been generated, which will be carried out on the Tuesday and Thursday of
week 2.

3. Wednesday
Review the images that were captured on Tuesday, and add them to the relevant recipe
cards. The other images will have to wait to be added on Friday, after been generated
on Thursday. By the time I have looked through them, put post-production techniques
and added them to the cards, production on Wednesday may have concluded.
Friday
Review the photographs that have been taken on Thursday. After that, I will add these
images to the recipe cards, before sending them for printing.
If I get time, a test print will be carried out on this Friday, if not it will be carried out on
Friday, just before the final print.
Week 3
Monday
The final print will be carried out on this day
A check of the cards will then follow. If any problems have occurred, time SHOULD be
available to alter the final cards (if necessary). This will include:
1. Checking the cards are of high quality (the images have been converted to card
version to a high standard
2. No malfunction has occurred, which blurs or discolours the cad in any way
3. The card complies with the Vegetarian Society brief, is everything on the card
that they asked for? Even though this should have been checked before the print
stage, it's better to notice it, rather than losing out on profits after the event.

4. Risk Assessment
Personnel Photography and production team
Date/Time Tuesday 29th
April 2014 and Thursday 1st
May 2014
Location Kitchen
Hazard Person(s) / Equipment at
Risk
Risk Control Taken
Burning yourself Personnel/myself
Make sure the ovens and
hobs are turned off and that
you or the personnel
members don’t touch them
after the cooking of the
products.
Cutting yourself Personnel/myself
Make sure all knives are
away after the cooking has
been completed; also make
sure you have full control
and concentration when
handling a knife.
Tripping over a tripod Tripod and personnel
Make sure the tripod is
stored safely when not in
use. Personnel members
could trip and fall onto hot
surfaces or the floor, which
result into injury and
potentially a lawsuit.
Dropping of the camera Camera Make sure the strap of the
camera goes round the
person eel members neck at
all times.
What Health and Safety legislation might you need to consider in this project?
Health and safety act (1974) - While this concentrates on harmful substances which
won't be involved in this project, it also covers the general wellbeing of a person in
work and school. Not much of this is relevant to the above hazards, but should be
kept in mind so the shoot in the kitchen is carried out safely. In this project, as long
as I keep an eye on the equipment, this legislation shouldn’t affect me. In industry, it
would apply, however, only to workers that come into contact with darkrooms and
handle substances when developing their own photographs.

5. Provision and use of work equipment regulation (1998) - This regulation is
relevant to this risk assessment and will need to be considered. This act mentions
whether equipment is suitable for the intended purpose, which links to the section
about condition of the equipment. This section poses questions such as: Is the
equipment safe to use? If it's starting to become faulty, will it deteriorate? These are
some of the questions that I will have to ask myself before embarking on my
photography shoots. The last piece from this act that is relevant to this project is
about the person using the equipment. It says that people who have had adequate
training with the equipment can only use this. I have received sufficient training with
the DSLR to carry out the capturing of my photography in this project. This regulation
doesn't just protect the users, it protects equipment too, it filters out the people that
will misuse the equipment, and so it won't get damaged. In terms of links to industry,
it spans quite far. This equipment may range from such things as cameras to
computer/Mac software. This legislation therefore lets employers review whether
they have the correct personnel working on their equipment and that they are trained
for it. The employees also know the requirements; so will have to receive the
training, while questioning if the equipment is safe and fit for purpose.
*This information was extracted from my Unit 57 work. The
same applies to this project, so the same writing, which
was written in my own words, is still relevant. Name places
have been changed to make it relevant to the project.

6. Risk Assessment
Personnel Printer
Date/Time Monday 5th
May 2014
Location Printing company
Hazard Person(s) / Equipment at
Risk
Risk Control Taken
Hazardous chemicals come
into contact with printers
Printer personnel member
Make sure the printer gets
regular breaks, which will
enable the printers to have a
decrease in time in which
they come in to contact with
harmful substances.
Fingers could get stuck in
machinery
Printer personnel member
Make sure the personnel
members wear protective
gloves and that they have
someone watching over
them (possibly a second
printer personnel member).
What Health and Safety legislation might you need to consider in this project?
The health and safety regulations from the last risk
assessment will be relevant, which are:
Health and safety act (1974) - While this concentrates on harmful substances which
won't be involved in this project, it also covers the general wellbeing of a person in
work and school. Not much of this is relevant to the above hazards, but should be
kept in mind so the shoot in the kitchen is carried out safely. In this project, as long
as I keep an eye on the equipment, this legislation shouldn’t affect me. In industry, it
would apply, however, only to workers that come into contact with darkrooms and
handle substances when developing their own photographs.
Provision and use of work equipment regulation (1998) - This regulation is
relevant to this risk assessment and will need to be considered. This act mentions
whether equipment is suitable for the intended purpose, which links to the section
about condition of the equipment. This section poses questions such as: Is the
equipment safe to use? If it's starting to become faulty, will it deteriorate? These are
some of the questions that I will have to ask myself before embarking on my
photography shoots. The last piece from this act that is relevant to this project is
about the person using the equipment. It says that people who have had adequate

7. training with the equipment can only use this. I have received sufficient training with
the DSLR to carry out the capturing of my photography in this project. This regulation
doesn't just protect the users, it protects equipment too, it filters out the people that
will misuse the equipment, and so it won't get damaged. In terms of links to industry,
it spans quite far. This equipment may range from such things as cameras to
computer/Mac software. This legislation therefore lets employers review whether
they have the correct personnel working on their equipment and that they are trained
for it. The employees also know the requirements; so will have to receive the
training, while questioning if the equipment is safe and fit for purpose.
Some other regulations, which were covered in unit 57 are
relevant to the printer risk assessment of this project. They
are as follows:
Control of substances hazardous to health (COSHH) (2002) - As the name
suggests, substances are involved heavily in this act, which will be relevant to this
projects situation. This act helps control employees exposure to substances, which
in turn, keeps them safer and healthier. In industry, it would only apply to workers
that operate in darkrooms and printers.
*This regulation has been taken from the document ‘unit 57
– Task 6 risk assessment shoot 1’, it’s been amended to
make it relevant for this task, but most of it is relevant,
which is why I’ve kept it mostly the same and not re-written
it.

8. Responsibilities
Team members: Responsibilities:
Research
They have to research existing products, look at the
market and interpret where our product will fit in certain
markets, or will it ft in a new market? Research will also try
and give us ideas about demographics and numbers for
vegetarians, however, this was done early in the process
and researchers won't be required at the production stage.
Editorial The editorial body/bodies will review the recipe cards,
picking out typos and faults with the recipe card. Doing this
will ensure the final product is completed to the highest
possible standard.
Design The design team will decide/suggest colours, fonts,
layouts and images for the overall layout. Due to me
hiring the personnel, they will be high quality
professionals, due to me wanting a high quality
product, not just a product which just fulfils a purpose.
Photographic This personnel member will be in charge of capturing
the images for my recipes cards, while capturing
pictures for the adverts and logos (if required).
Production This is one of the biggest responsibilities for a
personnel member in this project. This group will
collate everything g together (text, layout, colours,
images) and put it on the initial card, before sending it
to editorial for review.
Printing This will be contracted out to another company, but
this personnel member is still included in the project.
This personnel member is responsible for printing,
along with test prints. While the printer won’t mind
about the final product, he’ll want the quality to be
good, due to him getting paid for this job.
Marketing and Distribution This member of the team will decide on which
markets this product will be fitted into, before trying to
sell it (preferably in bulk) to companies and
originations. Distribution is in charge of sending these
cards to the companies. This responsibility seems
insignificant in the overall project, but if this
distribution is late, a decrease in the payment may be
received.
Sales Like marketing, they will decide on the market to put
the product in, but unlike marketing, they will actually
be responsible for selling the product first hand. This
could be in different forms, including: pitching the
idea, meeting customers face to face or selling on the
internet (Just a few ways of selling this type of
product).

9. Contingency
Risk to project Contingency plan
Personnel members aren't
here on given days
If this is the case, two things can be done about this:
1. The personnel member completes the work in their
own time, due to them knowing the small time scale
we have, we cannot afford to let personnel have
extra time on the schedule
2. Another personnel member completes the tasks
assigned to the member that's off.
Both of these scenarios wouldn't mean the timescale is
affected and the production stage will be completed in
2 weeks.
The landmark shaped cards
doesn't fit all the content on,
compared to the rectangular
test card.
A change of either landmark or content will have to be
made. This task was assigned to the Wednesday of Week
1, but if needed, the Friday could be used for this also, but
all other tasks assigned for Friday must be completed
also.
The photographs don't get
captured on the Tuesday or
Thursday of Week 2
If this is the case, the images will have to be generated on
other days of the week, when I have time. Like stated in a
previous solution, the timescale is so small that nothing
can be pushed back or moved to the final day of
production.
The test print on the
Wednesday of week 2 is not
carried out
Like I wrote in my schedule, this test print can be
completed on the Monday of week (the final day), just
before the final print.
The locations or equipment
isn't available on the day in
which I require it
The equipment will be either sourced from elsewhere and
then used to my needs or the same equipment will be
arranged to be used on the nearest possible day. This
could require me to work on my days off or weekends, but
the short project time doesn't leave much choice and
doesn't leave much room for contingencies.
I don't capture the
photographs I want
This will be one of the trickiest contingencies to try and
accommodate, due to me having to make the recipe
again, in order to photograph it. However, the photography
must be carried out to complete this project to a high
standard, so I will take the photographs at the end of a
production day (Week 2 - Wednesday/Friday).
I manage to lose all my work
through a mass error
If this does happen, it will transpire that my overall product
will suffer. However, it all depend sat what stage the work
got lost. If it's at the start of the production stage, it's still
possible to make a high quality product. On the other
hand, if it's on the final day, the chances of making the
product to a high standard is very slim. To avoid this, I will
back my work up every time I get the chance and save it
on at least two computers at a given time. However,
should this scenario happen, I ill try and 're-build' the
product in every moment of spare time I have (i.e. days off
and weekends)

10. Budget
Item Time needed for Cost per item/hour Number Total
Designers 20 hours £10 3 £600.00
Locations
(advertising) 3 hours £20 5 £300.00
Office space 25 hours £75.00 2 £3750.00
Photography
equipment 4 hours
£0 (hire from
college) 1 £0.00
Printing cards 1 hour £0.25 3500 £875.00
Computers 15 hours £0 (use at college) 1 £0.00
Paper
(planning) N/A £0.05 per sheet 100 £5.00
Laminating 1 hour £0.08 per card 3500 £280.00
Embossing 1 hour £0.06 per card 3500 £210.00
Ingredients N/A
Average of £1.50
per item
Approx
100 £150.00
Personnel
members who
will fit into the
roles of:
photographer,
editorial,
researcher,
production,
sales, design
and marketing 20 hours £8 7 £1,120.00
Total £7290.00