This document provides a planning and risk assessment for a project by Mel and Olivia to create recipe cards for the Vegetarian Society. It outlines a two week production schedule with daily tasks, responsibilities for each person, potential health and safety risks and controls, contingencies in case of issues, and a budget. Key tasks include designing the cards in Photoshop and InDesign, finding stock images, writing recipes, and ensuring consistency across the eight cards. Risks addressed are computer ergonomics, data loss, design errors, and one person falling ill. The total budget is estimated at £8,587.

1. Planning Documentation
Vegetarian Society Recipe Card Project
Names: Mel and Olivia

2. Production Schedule
Week 1
Tue:
 First of all we will split the work so we have four recipe cards each.
 Then find stock images. Using the Internet.
 Sort the stock images out so we have the right images that we need with the four pieces
of card.
 Download the fonts that we have chosen
 Make sure that we have the exact blues and other colours throughout each card.
 Make sure we both have the stencil layout for the recipe cards.
Wed:
 Start the first two cards.
 Start the recipe card in Photoshop. Design the die cut top.
 Transfer the stencil in design and add the copy text.
 Do the front of the card before lunch. Following the stencil.
 After lunch, start on the back and if things need altering on the front. Look over
the front to make sure everything is up to a high standard.
 Compare both our work to make sure it looks the same. Edit if needed.
 Finish the first two cards.
Week 2
Mon:
 Start the seconded two cards.
 Start with the die cut top on Photoshop and then transfer to Indesign and add all
of the features.
 Do the front of the card before lunch. Following the stencil.
 Fill in the colours on Photoshop and add the colours to the stencil.
 Add the pictures to the front and on the back.
 After lunch, start on the back and if things need altering on the front. Look over
the front to make sure everything is up to a high standard.
 Compare both our work to make sure it looks the same. Edit if needed.
 Finish the seconded two cards.
 Compare them with the first two to evaluate how the work is going so far.
Tue:
 Start the third two cards. Five & Six
 Do the front of the card before lunch. Following the stencil.
 Add the front picture to the card in the box that we provided to fit the picture in.
 Add the font to the front of the card. Naming which city the card is representing.
 After lunch, start on the back and if things need altering on the front. Look over
the front to make sure everything is up to a high standard.
 Make sure the recipe is written out on the back correctly.

3.  Check for grammatical errors.
 Overlook all the cards so far.
Wed:
 Start the forth two cards.
 Do the front of the card before lunch. Following the stencil.
 Add the image to front and on to the back following the boxes we provided for
them.
 Add the fonts
 After lunch, start on the back and if things need altering on the front. Look over
the front to make sure everything is up to a high standard.
 These are the last cards being made
 Compare all the cards and make sure everything is to how we want it.
 Edit anything on the cards if needed.
Week 3
Monday
 Overlook every card and make sure everything is to perfection
 Make sure all work is completed
 Go back on any work that’s nee to be improved e.g. the panning booklet.
 Hand in recipe cards.

4. Risk Assessment
Personnel Mel and Olivia
Date/Time 6th May – 19th
Location York College
Hazard Person(s) / Equipment at
Risk
Risk Control Taken
Power cables (Display screen
equipment regulations 1992)
People are at risk from
tripping over cables around
the computer.
By tidying them up and
securing them behind the
computer they will not be in
the way. Try not too use
laptops on low charge as
they will need a power cable
and this will cause trips and
falls as people will be able to
see the power cable.
Long periods looking at the
computer screen. May result
to headaches aches and
pains.
Both of us will be at risk from
straining our eyes if we are
looking at the screen for a
long time. We will get pain in
our necks from looking down
on to the keyboard etc.
Which could then cause a
headache.
Having short breaks when
using the computer and
looking away from the
screen. This will reduce
headaches and our eyes
straining. Do not sit close to
the screen and sit upright
the prevent aches and pains.
With contact lenses if you do
not want to wear glasses
blink more often and use eye
drops to keep the eyes
moist. This is from the

5. What Health and Safety legislation might you need to consider in this project?
We need to consider the Display screen equipment regulations 1992. For the safety of the
use of the electrical equipment we will be working on to create the cards e.g. computers.
The equality act 2010, we need to take this into consideration because we are dealing with a
group of people that who have strong views about meat. We want to treat them equally to
people who do eat meat. We also want to take into consideration the discrimination act as
when we are producing our cards we do not want to include anything that vegetarians think
we are discriminating them. The health and safety act 1974 will make sure that we are
following rules that makes us safe when working and makes sure we are not putting our
selves in danger the work place or those around us.
Responsibilities
Team members: Responsibilities:
Mel
 Four cards
 Four cities
 Graphic designer
 Photography sourer
 Copy writer
 Layout designer
Display screen regulations
1992.
Drinking and eating near
computers (Display screen
equipment regulations 1992)
Could spill on the machines
and break them, which
would then loose all our
work.
Eat and drink away from the
computers and make sure all
liquids are sealed.
Make sure all electrical
equipment is safe.
Can cause danger to us by
the chance of being
electrocuted or burnt.
Computers, Macs & cameras
must be PAT tested too
make sure they are safe to
work with.

6. Olivia
 Four cards
 Four cities
 Graphic designer
 Photography sourer
 Copy writer
 Layout designer
Contingency
Risk to project Contingency plan
Loosing work by it being wiped
off the computer or loosing a
device such as a memory stick
that has all the work on.
Leave a day spare after finish to be able to put together
something if it’s really desperate. Save in multiple places such
as the computer and a memory stick. Make sure each of us has
a copy of the work as a backup.
Die cut on the top of the could
go wrong and end up looking
not as good as we hoped. It
could mess up and not work
with the card.
Have multiple images that we could use. So we are able to
change the image to another image if the original image does
not work out.
If one person in the team is ill
and are not in college. This will
slow is down and we will get
behind.
At the start make sure you are up to date with the schedule.
So if a person is ill the other person will know which stage they
are up to. We will keep in contact with each other through
email and mark the schedule when we have completed a task
this way we can then know where each of us are with the
production. Make sure both of us has each other’s work so if
one finishes the other one can help the other. We can finish
work off on the last day we have after production, which we
have left for unfinished work.
Cards taking longer to make
than we planned.
We have left a day after finishing the product so we are able to
run over on to it witch the production if need be. Make sure
we stick to the schedule.

7. Budget
Item
Cost per
item/hour Number Total
Graphic Designer £30 30 £900
Transport £1.50 6 £9.00
Recipe card print £0.05 3500 £175.00
Stock photography £25 16 £400
Die cut £1.98 3500 £6,930
Laminate £0.50 3500 £173
Total £8,587
(The die cut does not print the card you have to give them the product to die cut for you.)