The document presents a detailed overview of the college admission process at Banasthali University, utilizing flowcharts to illustrate various steps, including application submission, entrance exams, and interviews. It highlights the benefits and limitations of flowcharts as a tool for process improvement and provides insights into common problems faced during the admission process, such as accommodation issues and communication gaps. Overall, the project emphasizes the importance of flowcharting in understanding and refining processes.

1. FLOWCHARTING
COLLEGE ADMISSION
PROCESS

2. PRESENTED BY
PARINITA DWIVEDI
PRAGYA
PRIYANKA TOGRA
(B.TECH 2ND YEAR)
(BANASTHALI UNIVERSITY)

3. Introduction to Flowchart
Flowchart-A flowchart is a diagram
that uses graphic symbols to depict
the nature and flow of the steps in
the process. Another name for this
tool is “flow diagram”.
Why we use flowcharts?

4. At the beginning of process
improvement efforts, an as-is
Flowchart helps team and others
involved in the process to understand
how it currently works. The team may
find it helpful to compare this as-is
Flowchart with a diagram of the way
the process is supposed to work.
Later, the team will develop a
Flowchart of the modified process—
again, to record how it actually
functions. At some point, your
process to be performed.
What symbols are used in Flowcharts?

5. The symbols that are commonly used in
Flowcharts have specific meanings and are
connected by arrows indicating the flow
from one step to another:
 Oval- Ovals indicate both the starting
point and the ending point of the
process steps.
 Box- Box represents an individual
step or activity in the process.
 Diamond- A diamond shows a decision
point, such as yes/no or go/no-go
.Each path emerging from the diamond
must be labelled with one of the
possible answers.
 Circle- A circle indicates that a
particular step is connected to
another page or part of the
Flowchart. A letter placed in the
circle clarifies the continuation.
 Triangle- A triangle shows where an
in- process measurement occurs.

9. Interpreting Your Flowchart
 Determine who is involved
 Form theories about root causes
 Identify ways to simplify and
refine
 Determine how to implement changes
 Locate cost-added-only steps
 Provide training
Interpretation Steps

10.  Step 1 - Examine each process step
Bottlenecks? Weak links? Poorly defined
steps? Cost-added-only steps?
 Step 2 - Examine each decision symbol
Can this step
be eliminated?
 Step 3 - Examine each rework loop
Can it be shortened or eliminated?
 Step 4 - Examine each activity symbol
Does the step add value for the end-
user?
Benefits of Using Flowcharts

11.  Promote process understanding.
 Provide tool for training.
 Identify problem areas and
improvement opportunities.
 Depict customer-supplier
relationships.
Keys to Success

12.  Start with the big picture
 Observe the current process
 Record process steps
 Arrange the sequence of steps
 Draw the Flowchart

13. Macro flowchart for admission
process
NO
YES
Student wants
admission in
Banasthali University
Fill online
application form
Fill offline
application form
Is student
eligible to give
entrance exam
Call letter sent by Banasthali to
the student providing information
about exam date and centre
AB

14. NO
YES
NO
YES
AB
Student gives
entrance exam
Is student
marks >
cut-off??
Student is called for
interview and interview is
held
Has student
cleared the
interview??
Fee submission is
done by the student
CD

15. Admission confirmed
CD
End of
process
Admission
denied

16. Micro flowchart for filling offline application form
Student has filled online
application form
Student sends an application requesting
for offline application form with a DD of
examination fee
On receipt of above, Banasthali sends
brochure and offline application form
to the student
On receiving the offline application form,
student fills it and it back to Banasthali where
it is process
End of filling offline
application form

17. Micro flowchart for interview process
Student has qualified the
entrance exam and gets a call
letter for interview
Document
verification is done
Mental ability of student is
checked via interview 1
Knowledge of student is
rechecked in interview 2
Medical test is held to
check the fitness of
student
A

18. NO
YES
A
Has student
qualified the
interview??
Admission is confirmed and fee
submission process takes place
Admission denied
End of interview
process

19. PROBLEMS FACED DURING ADMISSION PROCESS
1. Accomodation problem=
During admission times the no. Of students and their accompanying parents, coming to the
university campus , are much more that could be accommodated in the guest houses
2. too lengthy admission process=
Mere interview process continues for a whole day or two
3.improper communication between the university and students.
Sometimes the post sent to the university or to the students , doesn’t reach on time and it
hampers the admission process. The students have to fill 2 different application forms and it
creates problems. When to submit the dd is also a problem.

20. CONCLUSION
This project has been very useful . we have come across many new concepts
which would be useful to us in future. Here’s a brief summary of what we
learnt.
Flowchart is a diagrammatic representation of data flow which has
following benefits and limitations.
Advantages

21.  Better communication
 Effective analysis
 Proper documentation
 Efficient coding
 Proper debugging
 Efficient program maintenance
Limitations
 Complex logic
 Alterations and modifications are difficult to make.
Sometimes may have to change whole flowchart

22.  Reproduction of flowchart becomes a problem as
flowchart symbols cannot be typed
 Essentials of what is done can easily be lost in the
technical details of how it is done
Thanking you