This document provides a checklist of items to check before arriving at port or a port state control inspection. It includes checks of security levels, documents, the bridge, deck, engine room, and accommodation areas. The checklist ensures the ship and crew are prepared for inspection with valid certificates, all equipment is operational and in good condition, emergency procedures are known, and housekeeping meets requirements. The chief engineer and master must sign off to confirm all items are checked.

1. This checklist comprises of most common points which are checked by port state control officer. The
checklist has to be completed by senior officer before arriving to a port or prior to PSC inspection.
ISPS CHECKS
Checks to be done Yes No N.A Comment
Security level is displayed near Gangway
Gangway watch is always maintained
ID is noted for any outside person and
ship’s ID card is issued
ISPS equipment are present and working
OK
All crew know his/ her ISPS duties for
different security level
DOCUMENTS CHECK
Safe Manning Certificates and STCW
Certificates
All Valid Trading Certificates of ship
Rest Hours of Crew
ISM and emergency preparedness (record
of drills)
ISPS Certificate
SOEPEP certificate and plan
MLC certificate
BRIDGE CHECKS
Valid and up-to-date charts
All required nautical publication
Navigation lights and sounds are working
correctly
ECDIS as per regulation
EPIRB, SART and other emergency
indications are as per requirement
Cargo hold fire detection alarm system is
in operational condition
www.marineinsight.com
PORT STATE INSPECTION PREPERATION CHECKLIST

2. Fire pump is operational from bridge and
required pressure is generated
ECDIS as per regulation
EPIRB, SART and other emergency
indications are as per requirement
DECK CHECKS
No corrosion of deck plates, hatches and
openings visible
Cargo hatch is in good condition and
watertight integrity is maintained
All other openings in the deck are
weather and water tight and operating
correctly
ECDIS as per regulation
Sounding pipes, vent pipes, air pipes etc.
are in good condition and their closing
arrangement is working fine
Cat walks, railings, bulwarks etc. are not
corroded and in good condition
Gangway is in good condition and safety
net is used while rigging the gangway
Navigation lights and sounds are working
correctly
Fire hydrant and hoses are in good
working condition with no leakages
All fire dampers accessed from deck are
functioning properly
Funnel flap is in working condition
SOPEP locker is provided with all
pollution prevention equipment
Pain room is provided with fire fighting
arrangement and well arranged
Pump room inspection is carried out for
safety purpose
Bunker area is cleaned and pressure
PORT STATE INSPECTION PREPERATION CHECKLIST
www.marineinsight.com

3. testing dates on bunker line is stenciled
Lifeboats and rafts are in good condition
including lifeboat accessories
All crew is aware of Lifeboat drill and
duties
Snap back zone is marked in the mooring
stations
Good crane and davit condition
ENGINE ROOM CHECKS
General cleanliness of engine room is
well maintained
Record of retention of oil on board is
maintained
No oil leakage from machinery or system
All high temperature fuel pipe system are
jacketed as per regulations
All high temperature fuel pipes joints are
protected with anti splashing tapes
All steam pipes are insulated
All pollution prevention equipment are
operational
No oil traces in the overboard pipe of
OWS
OWS 15 ppm alarm working and logged
Oil Record book is up-to-date and signed
by master and chief engineer
Fire pump and emergency fire pump is in
good working condition and developing
required pressure
No untagged/ unlogged flexible hoses are
present in the engine room
PORT STATE INSPECTION PREPERATION CHECKLIST
www.marineinsight.com

4. All engineers knows emergency
maneuvering operation
All ships crew knows the emergency
steering operation
All low location lightings are in working
condition
Fire pump and emergency fire pump is in
good working condition and developing
required pressure
No untagged/ unlogged flexible hoses are
present in the engine room
All engineers know emergency
maneuvering operation
All ships crew knows the emergency
steering operation
All low location lightings are in working
condition
Water-tight doors inside engine room is in
operational condition
Engine room sounding pipes are provided
with self closing caps
All alarms and indicating lights are
working
Fire call point are operational
Garbage inside engine room is segregated
as per GMP
ACCOMMODATION CHECKS
Self closing doors are working fine and
operates when fire alarm sounds
Accommodation is well-maintained and
clean
PORT STATE INSPECTION PREPERATION CHECKLIST
www.marineinsight.com

5. Galley fire flaps are operational and crew
knows the fire fighting system provided
for galley
Required posters are pasted inside
accommodation
Duties of crew is posted in his/her room
EEBD and lifejackets are provided as per
requirement
All alarms and indicating lights inside
accommodation are working
Fire call point are inside accommodation
and operational
Garbage management plan is pasted and
followed
CHIEF ENGINEER: ___________________ MASTER:_________________________
PORT STATE INSPECTION PREPERATION CHECKLIST
www.marineinsight.com