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Project Planning, Analysis and Control
with Lego
1
2
Give Your Brain a Hand
3
“The human mind is designed to work in three dimensions. When our hands are used, we engage an increased
portion of our minds. For the scientific community, this is a well-established fact – yet we tend to predominately use
two dimensional mediums like paper and visual presentations in business.”
Our course “ Project Planning, Analysis and Control with Lego” invites all participants to take an active role in the
process. The common language – the bricks – treats everyone as equals and allows all opinions and aspects to be
heard. Project planning and control is everyone’s responsibility and it takes the whole team to synergize in order to
meet each milestones on-time.
The entire strategy is dependent on Engineering and Procurement providing
their deliverables to meet Path of Construction.
And in this lesson we are showing you on the strategy, process and tools
needed to achieve the above goal.
4
If someone asks you a question …
… and you answer verbally, you activate your short & long term memory
(= +- 15% of your brain)
… and you start building with your hands,
80% of your brain is activated.
Darwin proved that.
Why Teaching Project with Lego
5
Traditional Training Planning with Lego
20% participation 100% participation
We breakaway from the traditional training.
It’s all about 100% collaboration.
Bricks in Project Planning Training
6
Lego in Project Planning is a technique where we use LEGO
bricks to follow through a series of structured exercises
during which we simulate a typical construction activities
and manage the activities with project management best
practise method.
Why using Lego ?
It helps you generate alternate solutions:
Design Thinking is about identifying and working within
given set of constraints to arrive at new and better
solutions. We will present a problem, Lego Project Planning
is a great way to generate new ideas, imagine alternate
solutions and implementation.
Bricks in Project Planning Training
7
Why using Lego ?
You construct, deconstruct and reconstruct:
Creative thinking requires the ability to break the existing
pattern to discover another.. Deconstructing helps to break
our preconception so we can see the same thing
from a whole new perspective or have the freedom to
change things by examining all parts, keeping some and
adding new ingredients.
Creativity involves breaking out of established
patterns in order to look at things in a different
way….. Edward De bono
Bricks in Project Planning Training
8
Why ?
It creates commitment and alignment :
Each models planned and built based on the understanding
from all participants in the group. That achieves a
commitment, as the conclusions are discussed, agreed and
understood by all. Everyone is having a say to contribute
and to take the next steps going forward. It also creates
alignments and strategic clarity.
If it’s not then the team will fall back and the scores speak
by itself.
“ If innovation is part of your strategic landscape then this course is for you.
Many business recognise that innovation is a critical element in competitive
strategy but they have no idea on where to start. ”
Why Lego in Project
9
Why ?
No bullet points and backs to the wall – brick by brick
LEGO Project Planning models are three dimensional and
better to understand than for instance a presentation.
Project Planning with Lego
10
Warm-up Construct Constraint
management Reflection
We begin with project planning,
analysis and control training.
•Emphasizethe importanceof initiating
project with structured approach
•Systematicallyidentifythe work required
to achieve project goals
•Defineand develop the foundation of
project plan including,the project
requirementsdocuments, WBS,
schedule and cost management.
•Describeproject risk identification,risk
assessment and risk mitigation strategies
•Control project by managing against the
baseline
Time to build and let’s have fun
•Construct Lego model based on a typical
EPC project management approach.
•Requiredto complete buildingwithin a
given budget (cost), risk and time.
•Participantswill assume the roles of a
typicalEPC project, including trade of
planner, foreman, project manager or
even risk manager.
Time to strategize.
•Team’s challenge. Constraint: an item or
requirementthat will prevent an activity
from starting, advancing or completing
as planned.
•Team will be required to analyze the
constraint together with associated risk
and take necessary approach for
mitigation.
•Emphasizethe importanceof pull
planningmethodology and tools.
(constructionsequence, look-ahead
schedule, constraint analysis, work
package breakdown, readiness (make-
ready)assessmentetc.
Takeaway
•Sharing and discuss with what
and how we can do better.
•How we have done against the
budget and time.
•The underlying values of the fun
includethe belief in the potential
of people, and also the belief that
everyone within an organization
can contribute to the discussion,
solutions, and outcomes.
From Bricks to Complex EPC Project
11
Example of Project WBSs
GeographicalWBS – Site 1 – Area 1 – Sub-Area 3
GeographicalWBS – Site 1 – Area 1 – Sub-Area3 -
Workfront Package1
WBS 1 : Flooring
WBS 2 : house level 1: structure, beam etc
WBS 3 : House level 2 window, door etc
WBS 4 : Roofing,
From bricks
Complex EPC WBS example
Project Planning with Lego
12
Project planning ,
monitoring and control
strategy
Construction
Delivery
Baseline
Project planning ,
monitoring and control
strategy
Construction
Delivery
30 minutes
3 hours
Milestone
30 minutes
4 hours
Delay = 1 hour
Milestone
Actual
Participantwill learn :
1.Liquidateddamage calculation
2.Impactdue to stop-workorder
3.Quantifydisruption and delay
4.Methodto manage period of inefficiency
5.Lossof productivity calculation
1. Risk not identified and not mitigated (ex. missing detail in
risk register)
2. Resources not planned and managed properly (ex. bricks
quantity less than planned)
3.Missingitems in purchase order (ex. missing bricks)
4.Conflictin the team (ex. RACI matrix is missing from project
charter)
5.Overlookon long lead (LLI) items. (ex. LLI bricks does not
managed)
Delay quantification
Risk Management with Lego Bricks
13
Participant start to construct
based on a typical EPC
project flow
Project planning ,
monitoring and control
strategy
Project lesson learnt
1 Participantsare introduced to Project planning, analysis and control concepts
2 Tools : based on PMI best practice
3 Riskidentificationand mitigation plan will be emphasized at this stage
1 Riskare introduced randomly while each participantsconstruct.
2 Participantswill have the “feel” of cause and impact on their
constructionbased on early stage risk management practice
1 Reflectionon the lesson learnt
Why Ignite
14
Why Ignite
15
Free online portal access
Free access to e- library
Free notes download
Free e-book download
Free newspaper article download
Free membership
Free case study download
When Fun Meets Protocols
16
• Fun and playful
• Hands-on and vibrant
• Collaboration and team work
• Innovative process design
• Imagination
• Project management methodology
and tools
• Project planning and control
methodology and tools
• Best practices
• EPC project management know how
• Procedures and worksheets
Project planning Project planning as a system
Plus
The result : Meet us in our training ;)
Topics
17
Getting started : Introductionto Project Management
• Definitionof a Project
• Definitionof Project Management
• Definitionof project planning, monitoringand control
• The Project Constraints
• Organizational Structures and Their Influence on Projects
• Project Manager Roles and Responsibilities
• Planningand Risk manager Roles and Responsibilities
• Project Life Cycle Key Documentation
• What is an EPC project
Project Planning
• Scope of work and Requirements
• Work Breakdown Structure
• Resource Planningand Tools
• Schedule Planning Tools
• Network Diagramming
• Critical Path vs Critical Activities
• Float determination
• Lag and Lead
• Gantt Charts
• Expeditingmethod
• Cost Management
• Baseline Costs Plus Reserve
• Resource management and Tools
• CommunicationPlanningand other Essential Planning
Processes
• Elementsof a Project Management Plan
Project Implementation
• Project Control Considerations
• Tools and Techniques for Project Control
• Project Monitoring Processes
• Project progress calculation
• Earned Value Management (EVM)
• Schedule and Cost Variance
• InterpretingEVM Calculations
Risk Management
• Risk Management: Elements and Characteristics
• Risk Management—AFull Project Life-Cycle Responsibility
• Risk Management Planning
• IdentifyRisks
• Analyze Risks
• Qualitative and Quantitative risk analysis
• Prioritize Risks
• Risk PrioritizationTools and Techniques
• Risk Response Planning
• Response Strategies for Threats and Opportunities
• Risk Monitoring and Control
• Execute Risk Strategy
• EvaluateResults
• Risk Documentation
Project Closing
• Typical Closeout Steps
• Final Project Evaluation
• Final Contract Obligations
• AdministrativeCloseout
• Assess Lessons Learned
• As built schedule
Plus
Project planning simulation
with Lego bricks
18
The End
19

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Project planning and control training with lego

  • 1. Project Planning, Analysis and Control with Lego 1
  • 2. 2
  • 3. Give Your Brain a Hand 3 “The human mind is designed to work in three dimensions. When our hands are used, we engage an increased portion of our minds. For the scientific community, this is a well-established fact – yet we tend to predominately use two dimensional mediums like paper and visual presentations in business.” Our course “ Project Planning, Analysis and Control with Lego” invites all participants to take an active role in the process. The common language – the bricks – treats everyone as equals and allows all opinions and aspects to be heard. Project planning and control is everyone’s responsibility and it takes the whole team to synergize in order to meet each milestones on-time. The entire strategy is dependent on Engineering and Procurement providing their deliverables to meet Path of Construction. And in this lesson we are showing you on the strategy, process and tools needed to achieve the above goal.
  • 4. 4 If someone asks you a question … … and you answer verbally, you activate your short & long term memory (= +- 15% of your brain) … and you start building with your hands, 80% of your brain is activated. Darwin proved that.
  • 5. Why Teaching Project with Lego 5 Traditional Training Planning with Lego 20% participation 100% participation We breakaway from the traditional training. It’s all about 100% collaboration.
  • 6. Bricks in Project Planning Training 6 Lego in Project Planning is a technique where we use LEGO bricks to follow through a series of structured exercises during which we simulate a typical construction activities and manage the activities with project management best practise method. Why using Lego ? It helps you generate alternate solutions: Design Thinking is about identifying and working within given set of constraints to arrive at new and better solutions. We will present a problem, Lego Project Planning is a great way to generate new ideas, imagine alternate solutions and implementation.
  • 7. Bricks in Project Planning Training 7 Why using Lego ? You construct, deconstruct and reconstruct: Creative thinking requires the ability to break the existing pattern to discover another.. Deconstructing helps to break our preconception so we can see the same thing from a whole new perspective or have the freedom to change things by examining all parts, keeping some and adding new ingredients. Creativity involves breaking out of established patterns in order to look at things in a different way….. Edward De bono
  • 8. Bricks in Project Planning Training 8 Why ? It creates commitment and alignment : Each models planned and built based on the understanding from all participants in the group. That achieves a commitment, as the conclusions are discussed, agreed and understood by all. Everyone is having a say to contribute and to take the next steps going forward. It also creates alignments and strategic clarity. If it’s not then the team will fall back and the scores speak by itself. “ If innovation is part of your strategic landscape then this course is for you. Many business recognise that innovation is a critical element in competitive strategy but they have no idea on where to start. ”
  • 9. Why Lego in Project 9 Why ? No bullet points and backs to the wall – brick by brick LEGO Project Planning models are three dimensional and better to understand than for instance a presentation.
  • 10. Project Planning with Lego 10 Warm-up Construct Constraint management Reflection We begin with project planning, analysis and control training. •Emphasizethe importanceof initiating project with structured approach •Systematicallyidentifythe work required to achieve project goals •Defineand develop the foundation of project plan including,the project requirementsdocuments, WBS, schedule and cost management. •Describeproject risk identification,risk assessment and risk mitigation strategies •Control project by managing against the baseline Time to build and let’s have fun •Construct Lego model based on a typical EPC project management approach. •Requiredto complete buildingwithin a given budget (cost), risk and time. •Participantswill assume the roles of a typicalEPC project, including trade of planner, foreman, project manager or even risk manager. Time to strategize. •Team’s challenge. Constraint: an item or requirementthat will prevent an activity from starting, advancing or completing as planned. •Team will be required to analyze the constraint together with associated risk and take necessary approach for mitigation. •Emphasizethe importanceof pull planningmethodology and tools. (constructionsequence, look-ahead schedule, constraint analysis, work package breakdown, readiness (make- ready)assessmentetc. Takeaway •Sharing and discuss with what and how we can do better. •How we have done against the budget and time. •The underlying values of the fun includethe belief in the potential of people, and also the belief that everyone within an organization can contribute to the discussion, solutions, and outcomes.
  • 11. From Bricks to Complex EPC Project 11 Example of Project WBSs GeographicalWBS – Site 1 – Area 1 – Sub-Area 3 GeographicalWBS – Site 1 – Area 1 – Sub-Area3 - Workfront Package1 WBS 1 : Flooring WBS 2 : house level 1: structure, beam etc WBS 3 : House level 2 window, door etc WBS 4 : Roofing, From bricks Complex EPC WBS example
  • 12. Project Planning with Lego 12 Project planning , monitoring and control strategy Construction Delivery Baseline Project planning , monitoring and control strategy Construction Delivery 30 minutes 3 hours Milestone 30 minutes 4 hours Delay = 1 hour Milestone Actual Participantwill learn : 1.Liquidateddamage calculation 2.Impactdue to stop-workorder 3.Quantifydisruption and delay 4.Methodto manage period of inefficiency 5.Lossof productivity calculation 1. Risk not identified and not mitigated (ex. missing detail in risk register) 2. Resources not planned and managed properly (ex. bricks quantity less than planned) 3.Missingitems in purchase order (ex. missing bricks) 4.Conflictin the team (ex. RACI matrix is missing from project charter) 5.Overlookon long lead (LLI) items. (ex. LLI bricks does not managed) Delay quantification
  • 13. Risk Management with Lego Bricks 13 Participant start to construct based on a typical EPC project flow Project planning , monitoring and control strategy Project lesson learnt 1 Participantsare introduced to Project planning, analysis and control concepts 2 Tools : based on PMI best practice 3 Riskidentificationand mitigation plan will be emphasized at this stage 1 Riskare introduced randomly while each participantsconstruct. 2 Participantswill have the “feel” of cause and impact on their constructionbased on early stage risk management practice 1 Reflectionon the lesson learnt
  • 15. Why Ignite 15 Free online portal access Free access to e- library Free notes download Free e-book download Free newspaper article download Free membership Free case study download
  • 16. When Fun Meets Protocols 16 • Fun and playful • Hands-on and vibrant • Collaboration and team work • Innovative process design • Imagination • Project management methodology and tools • Project planning and control methodology and tools • Best practices • EPC project management know how • Procedures and worksheets Project planning Project planning as a system Plus The result : Meet us in our training ;)
  • 17. Topics 17 Getting started : Introductionto Project Management • Definitionof a Project • Definitionof Project Management • Definitionof project planning, monitoringand control • The Project Constraints • Organizational Structures and Their Influence on Projects • Project Manager Roles and Responsibilities • Planningand Risk manager Roles and Responsibilities • Project Life Cycle Key Documentation • What is an EPC project Project Planning • Scope of work and Requirements • Work Breakdown Structure • Resource Planningand Tools • Schedule Planning Tools • Network Diagramming • Critical Path vs Critical Activities • Float determination • Lag and Lead • Gantt Charts • Expeditingmethod • Cost Management • Baseline Costs Plus Reserve • Resource management and Tools • CommunicationPlanningand other Essential Planning Processes • Elementsof a Project Management Plan Project Implementation • Project Control Considerations • Tools and Techniques for Project Control • Project Monitoring Processes • Project progress calculation • Earned Value Management (EVM) • Schedule and Cost Variance • InterpretingEVM Calculations Risk Management • Risk Management: Elements and Characteristics • Risk Management—AFull Project Life-Cycle Responsibility • Risk Management Planning • IdentifyRisks • Analyze Risks • Qualitative and Quantitative risk analysis • Prioritize Risks • Risk PrioritizationTools and Techniques • Risk Response Planning • Response Strategies for Threats and Opportunities • Risk Monitoring and Control • Execute Risk Strategy • EvaluateResults • Risk Documentation Project Closing • Typical Closeout Steps • Final Project Evaluation • Final Contract Obligations • AdministrativeCloseout • Assess Lessons Learned • As built schedule Plus Project planning simulation with Lego bricks
  • 18. 18