PowerPoint Presentation Content Slides Include: • Learning objectives for this presentation • Definition/s of project management • Etymology of project management (4 points) • Definition portfolio (4 points) • Characteristics of a project and the differences between projects, programs, and processes • Communicate clearly (7 points) • Project management processes from PMI (5 points) • Communication tips (10 points) • Project management knowledge areas (9 points) • The steps of the project management process • Project lifecycles • 4 Stages of a project life cycle graph (3 points + chart) • Lifecycles waterfall (chart) • Lifecycles circular agile (4 points) • Stages of project lifecycles (7 points) • Types of lifecycles (3 types) • Organizational structures (6 slides) • Stakeholders (7 points) • Stakeholders (7 points + chart) • Project managers success formula • Organizational structure and projects (10 points + 6 charts) • Responsibility matrix (chart) • Making virtual teams real (5 slides) • Virtual teams: make them real (26 points) • Formal requirements methods (16 points) • Project management tools (9 points) • Risk matrix and plan (2 charts) • Meeting requirements (14 slides) • Scheduling and estimating time (7 slides) • Checklists (5 slides) • Action plan (4 points) • Actions steps (16 points)

1. PROJECT
MANAGEMENT
readysetpresent.com

2. 2
Program Objectives
Project management
readysetpresent.com
Create an understanding of the
basics of Project Management.
Explore specifics of project management to
apply to
your projects.
Share and create common language, tools,
structures, and processes.
Provide insights into virtually leading
projects.

3. 8
What a Project is NOT
Project management
readysetpresent.com
Day-to-day work
Routine activities
Repetitive tasks
Ongoing work
Program
Portfolio

4. 16
Project Management
Basics
Project management
readysetpresent.com
Before developing a project, consider:
What is the objective? 1
Who is the audience? 2
What is the desired outcome? 3
What are the key elements of the project? 4
What is the timeframe? 5
Is there a budget? 6
Who is the sponsor? 7

5. 17
Successful Project
Management
Project management
readysetpresent.com
Delivery of What’s Expected:
On time.
Within budget.
With quality.
Develop productive relationships.

6. Planning, organizing,
directing and controlling of
resources for an objective.
1
The art of creating the illusion that
outcome is the result of a series of
predetermined deliberate acts when,
in fact, it was dumb luck.
2
18
Characteristics of Project Management
(1 of 2)
Project management
readysetpresent.com
The ability to deliver
processes that create
desirable results for the
stakeholder.
3

7. 34
The Role of Project Manager
Project management
readysetpresent.com
Determine what similarities may exist between the current project and work that has been done in the
past.
Has this type of project been done before in your organization?
By whom?
How?

8. 40
Project Management Challenges
Project management
readysetpresent.com
Differing expectations
Unclear roles
Mixed communications
Unskilled/poorly qualified team
“Dueling stakeholders”

9. 48
PMBOK Body of Knowledge
(1 of 2)
Project management
readysetpresent.com
Includes generally recognized good practices in the field of Project Management:
Nine Project Management Knowledge Areas.
Integration – Project Coordination. 1
Scope – Project Boundaries. 2
Time – Estimates and Schedule. 3
Cost – Estimates and Budgets 4

10. 49
PMBOK Body of Knowledge
(2 of 2)
Project management
readysetpresent.com
Quality – Ensuring achievement of the project 5
Human Resources – Identifying, developing and planning roles, responsibilities, relationships and skills6
Communication – Ensuring project information needs are met; the plan approach 7
Risk – Planning, Identifying, and Managing 8
Procurement – Acquiring or purchasing necessary products or services for the project team to use9

11. 64
Four Generic Stages of a Project Life Cycle CDEF
(5 of 5)
Project management
readysetpresent.com
Execution
Tasks are completed
toward the end result.
Measurements are in
place and reviewed to
ensure success.
Changes and updates
are made as necessary.
Finish
Includes completion of the
project, hand-offs, lessons
learned and plans for
ongoing maintenance.
3 4

12. 65
Project Life Cycle
(1 of 2)
Project management
readysetpresent.com
Each Phase May Have:
Set of Processes. 1
Deliverables and Expectations. 2
Milestones. 3
Set of Tasks. 4
Tools and Resources. 5
Some are unique, while others are common to the whole lifecycle.

13. 66
Project Life Cycle
(2 of 2)
Project management
readysetpresent.com
Plans and Documentation. 6
Risks. 7
Skills. 8
Quality Checks. 9
Each Phase May Have:
Approvals to proceed. 10
Some are unique, while others are common to the whole lifecycle.

14. C
D
E
F
Values Start
Visibility
C
D
E
F
C
D
E
F
Finish
71
Circular Lifecycle
(1 of 4)
Project management
readysetpresent.com

15. 81
Project Conception Processes
(1 of 2)
Project management
readysetpresent.com
Create the initial project
scope and charter.
1
Communicate with
stakeholders/sponsor.
2
Develop the initial schedule,
major milestones, size, and cost.
3

16. Identify members and clarify
their commitment. 1
What are the roles of
each, and what are the
“rules of engagement?”
2
Meeting structure: When?
Where? How frequently? What
format?
3
120
Project management
readysetpresent.com
The Project Team
(1 of 3)

17. Who will develop the
communication plan, and
how?
4
Record ideas for
future use.5
121
Project management
readysetpresent.com
The Project Team
(2 of 3)

18. 122
Project management
readysetpresent.com
The Project Team
(2 of 3)
Record issues, and
resolve them. 6
Virtual team
considerations: Tips
for working
remotely
7

19. 209
Project management
readysetpresent.com
Project Schedule Terminology
(2 of 6)
ED = End date
The last day of the
project
ES = Early Start
Earliest date task
can begin
EF = Early Finish
Earliest date that a
task can be done

20. Gantt Chart:
List of tasks and a
time scale – each task
visually corresponds
to duration.
PERT Chart/
Network Chart:
A visual representation
that shows the
predecessor and
successor relationship
between tasks
EVM = Earned
Value Management
A way to manage
actual cost and
schedule to planned
costs and schedule –
does not measure
quality.
213
Project management
readysetpresent.com
Project Schedule Terminology
(6 of 6)

21. Critical Tasks:
Tasks that must be done on
schedule or they will directly
delay project end date – all
tasks on the critical path are
critical. Critical tasks have
zero float.
Non-Critical Tasks:
Tasks that have float
between their start and
finish dates.
214
Project management
readysetpresent.com
Schedule Dependencies Types
(1 of 3)

22. 223
Project management
readysetpresent.com
Project Checklist
(5 of 5)
Communications &
Relationships:
Who? When? What
format? Roles and
responsibilities?
Team creation,
leadership and
norms.
Risk Plan:
How often to update
it.
Quality Plan:
Planning and
validation, at what
milestones?

23. FOR MORE INFORMATION
VISIT US ONLINE AT
.com