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Productivity
This document summarizes a talk on productivity. The talk discusses how work boundaries are blurred and jobs are constantly changing. It recommends capturing all unfinished tasks outside the mind, clarifying the next action, and regularly reviewing reminders. The talk also describes a five stage workflow process of collect, process, organize, review, and do. It emphasizes the importance of the weekly review to gather and process materials and update lists.
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Productivity
- 1. Productivity Entrepreneurs Roundtable Accelerator Mattan Griffel Tuesday, June 19, 12
- 2. This talk wasinspired by three books Tuesday, June 19, 12
- 3. Work no longerhas clear boundaries Tuesday, June 19, 12
- 4. Our jobs keepchanging Tuesday, June 19, 12
- 5. Old models and habits Tuesday, June 19, 12
- 6. “Big Picture” thinking Tuesday,June 19, 12
- 7. The three requirementsfor managing commitments Tuesday, June 19, 12
- 8. #1 Anything unfinished must be captured in a system outside your mind Tuesday, June 19, 12
- 9. #2 You must clarify exactly what “it” is and the next action you have to take Tuesday, June 19, 12
- 10. #3 Keep reminders of all the actions you have to take and review them regularly Tuesday, June 19, 12
- 11. Let’s try aquick, two-minute exercise Tuesday, June 19, 12
- 12. Pen & Paper Tuesday,June 19, 12
- 13. Write down theproblem or situation that’s most on your mind right now Tuesday, June 19, 12
- 14. In a singlewritten sentence, describe your intended successful outcome Tuesday, June 19, 12
- 15. Write the nextphysical action required to move the problem forward Tuesday, June 19, 12
- 16. Was there anyvalue in those two minutes for you? Tuesday, June 19, 12
- 17. Getting it allout of your head Tuesday, June 19, 12
- 18. The five stagesof workflow •Collect •Process •Organize •Review •Do Tuesday, June 19, 12
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- 20. Collection buckets • Physical in basket • Paper-based note-taking devices • Electronic-based note-taking devices • E-mail Tuesday, June 19, 12
- 21. Every open loopmust be in the collection system and out of your head Tuesday, June 19, 12
- 22. Minimize the numberof collection buckets Tuesday, June 19, 12
- 23. Empty the bucketsregularly Tuesday, June 19, 12
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- 25. “Stuff” In-basket What is it? Trash Is it actionable? No Someday/maybe Multistep projects Yes Reference Projects What’s the next action? Project Plans Will it take less than two minutes? Yes No Do it Delegate it Defer it Waiting Calendar Next Actions Tuesday, June 19, 12
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- 27. “Stuff” In-basket What is it? Trash Is it actionable? No Someday/maybe Multistep projects Yes Reference Projects What’s the next action? Project Plans Will it take less than two minutes? Yes No Do it Delegate it Defer it Waiting Calendar Next Actions Tuesday, June 19, 12
- 28. Organize “Next Actions”lists by context • At Home • At Computer • At Phone • In Meeting with X Tuesday, June 19, 12
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- 30. You’ll probably reviewyour calendar most frequently Tuesday, June 19, 12
- 31. Then you’ll lookat Next Actions lists Tuesday, June 19, 12
- 32. The critical successfactor: The Weekly Review Tuesday, June 19, 12
- 33. The Weekly Reviewis the time to: • Gather and process all your “stuff” • Review your system • Update your lists • Get clean, clear, current and complete Tuesday, June 19, 12
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- 35. The four-criteria modelfor actions in the moment 1. Context 2. Time Available 3. Energy Available 4. Priority Tuesday, June 19, 12
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- 42. Thank you. mattan@thefrontlabs.com @mattangriffel Tuesday, June 19, 12
- 43. Thank you. KEEP IN TOUCH! HOW TO CONTACT ME. mattan@thefrontlabs.com @mattangriffel Tuesday, June 19, 12