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The document discusses how smartphones are affecting productivity, communication, and social engagement in various contexts like the workplace, education, and personal life. Smartphones allow for greater access to information, faster communication, and collaboration. However, they can also negatively impact work-life balance and focus. The use of smartphones in meetings is seen as disrespectful by some but not always inappropriate depending on the context. Overall, the document examines both the benefits and drawbacks of smartphone use in multiple domains.

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Planning and communications Session 6 Communication and information technology This session explains:  understanding communications  the process of interpersonal communications  organisational communication  understanding information technology  communication issues in today's organisation 6.1 Understanding communications Communication is defined as the transfer and understanding of meaning. Transfer means the message is received in a form that can be interpreted by the receiver. Understanding the message is not the same as the receiver agreeing with the message. For example, a message of increasing salary by 5% can be communicated from management to employees but may not be agreed by the employees as a whole. In a closer group, there is interpersonal communication between two or more people. In a wider scope, there is organisational communication that deploy all the patterns, network, and systems of communications within an organisation. There are four functions of communications, namely control, motivation, emotional expression, and information. Control: Formal and informal communications act to control individual's behaviours in business organisations Motivation: Communications clarify for employees what is to be done, how well they have done it, and what can be done to improve performance Emotional expression: Social interaction in the form of work group communications provides a way for employees to express themselves Information: Individuals and work groups need information to make decisions or to do their work 6.2 The process of interpersonal communications To define the process of interpersonal communication, there are sender and receiver. The meaning is transferred in the form of a message. The message should be encoded to be transmitted through the channel in use. The message should be decoded upon delivery to receiver. In all stages, there are various kinds of noise that may degrade the quality of communication. IM (Evening) Session 6 Page 1 of 8 Planning and communications Sender: a person or an organisation that has a message to deliver Message: encoded in the form of a language fit for transmitted in the communication channel e.g. very short keywords like “meet @0800 lobby” if the cost is high Medium: the communication channel e.g. a piece of paper, an audio tape, electric wire Receiver: a person or persons or organisations that decode the message and may give feedback e.g. reply the message in the form of a message Noise: disturbances that interfere the communications e.g. dirt on paper, distraction nearby 6.2.1 Distortions in communications There are various causes of distortions in various stages of communications. Message encoding: The effect of the skills, attitudes, knowledge, and cultural background of the sender on the process of encoding the message e.g. experts may encode a message using technical terms without detailed explanations The message: Symbols used to c.

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