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Portfolio for JIRA & Kanban: How Thrillist Manages Their Product Roadmap

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Atlassian
Atlassian

Mike Solomon from Thrillist presents on how they manage their product roadmap using JIRA Software and Kanban. They organize work into a portfolio using epics and stories. They estimate work and identify dependencies. They have weekly planning meetings to review status, flag risks, and take action like adjusting priorities if needed. They use Kanban boards and cadences like daily stand-ups to visualize work and keep things flowing smoothly.

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MIKE SOLOMON • PRODUCT MANAGEMENT LEAD • THRILLIST Portfolio for JIRA & Kanban How Thrillist Manages Their Product Roadmap
When will this talk be done?
Estimating is tough.
Estimating with accuracy is tough.
Strategy ReviewPlanning Problems Reporting NeedsDependenciesUnknowns Availabilities
JIRA Software w/ Kanban Portfolio
Backlog In Progress (1) Done Kanban Board KANBAN PORTFOLIO CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace What is Kanban?
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace Kanban is Flexible
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace Kanban is Fast
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace Kanban is Simple
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Work In Progress Limit
Focus ID Bottlenecks Priority Work In Progress Limits
Managing the Backlog
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Bi-Weekly Monthly Per Delivery Monthly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Bi-Weekly Monthly Per Delivery Monthly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info Are we doing the right thing?
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info Are we doing the right thing? Are we doing things right?
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info Are we doing the right thing? Are we doing things right? Getting stuff done.
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Quarterly Planning What-If Scenarios: Estimate: Scope: Compile features and emerging opportunities into a list in Portfolio Review list of upcoming projects with team for high-level estimates. Shuffle priorities, add virtual team members, shave scope.
Scope Estimate What-If Scenarios Gather requests from all departments. Organize items into Portfolio by Initiative, Epic, Story. Prioritize items.
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Scope Estimate What-If Scenarios Gather requests from all departments. Organize items into Portfolio by Initiative, Epic, Story. Prioritize items.
Estimation sessions with each team. Flag and record dependencies. Account for team availabilities. Scope Estimate What-If Scenarios
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
There are known knowns. These are things that we know. There are known unknowns. That is to say, there are things that we know we don’t know. But there are also unknown unknowns. There are things we don’t know we don’t know. DONALD RUMSFELD, 2002 “ ”
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Estimation sessions with each team. Flag and record dependencies. Account for team availabilities. Scope Estimate What-If Scenarios
Scope Estimate What-If Scenarios Shuffle priorities. Add virtual team members. Shave scope.
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace Push to Boards
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info Strategy Review
Kanban Cadences Replenishment Meeting info Delivery Planning Meeting Quarterly Kanban Meeting Risk Review Strategy Review change Weekly Daily Weekly Weekly Per Delivery Weekly info change info change change info change info Service Delivery Review Operations Review change info change info change info change info
Weekly Planning Take Action: Flag Risks: Track: Review the real-time status of each project across teams. Highlight projects that are pacing late. Discuss new dependencies. Adjust prioritization, shave scope, allocate resources.
Track Flag Risks Take Action Visualize status of current work across teams. View any hierarchy level. Filter by project, team, theme, release, and more.
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Track Flag Risks Take Action Visualize status of current work across teams. View any hierarchy level. Filter by project, team, theme, release, and more.
View releases that are slipping and highlight their dependencies so that action can be taken. Track Flag Risks Take Action
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
View releases that are slipping and highlight their dependencies so that action can be taken. Track Flag Risks Take Action
Track Flag Risks Take Action Shuffle priorities. Add virtual team members. Shave scope.
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
• Big cool statistic • 2,56 9 • Add-Ons in Marketplace
Track Flag Risks Take Action Shuffle priorities. Add virtual team members. Shave scope.
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Strategy ReviewPlanning Problems Reporting NeedsDependenciesUnknowns Availabilities
JIRA Software w/ Kanban Portfolio
Thank you! MIKE SOLOMON • PRODUCT MANAGEMENT LEAD • THRILLIST
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A
Backlog In Progress (1) Done Kanban Board PORTFOLIO KANBAN CONCLUSION Q&A

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