This document discusses the organizational structure and staffing patterns of local government units (LGUs) in the Philippines according to the Local Government Code and Civil Service Commission guidelines. It outlines the mandatory and optional appointive officials for provinces, cities, and municipalities. It also provides guidelines on establishing the organizational structure, human resources management practices, limitations on appointments, and other administrative requirements for LGUs according to Philippine law and regulations.

1. Local
G
overnment
System
Prepared by:
CHERRY A. PASCUA
VERONICA D CALIMLIM
MPA203Local
Governance
&
Administration

2. Organization Structure &
Staffing Pattern of LGs
Every LGU shall design & implement its
own organizational structure & staffing
pattern taking into consideration its service
requirements & financial capability, subject to
the minimum standards & guidelines
prescribed by the Civil Service Commission
(Sec. 76)

3. CSC Guidelines
(MC #19, s. ‘92)
Appropriate organizational structure &
staffing pattern shall be determined &
established in accordance with Section
17(Basic Services & Facilities) of the Code &
priority needs identified by the LCE,
Sanggunian &/or LDC; within the financial
capability of LGUs taking into consideration
the budgetary limitations in Sec. 325

4. Appointive Officials
(Province)
• Mandatory: Secretary, Treasurer, Assessor,
Accountant, Engineer, Budget Officer,
Planning & Development Coordinator, Legal
Officer, Administrator, Health Officer,
Social Welfare & Development Officer,
General Services Officer, Agriculturist,
Veterinarian
• Optional: Population Officer, ENRO,
Cooperatives Officer, Architect, Information
Officer

5. Appointive Officials
(City)
• Mandatory: Secretary, Treasurer, Assessor,
Accountant, Engineer, Budget Officer,
Planning & Development Coordinator, Legal
Officer, Administrator, Health Officer, Civil
Registrar, Veterinarian, Social Welfare &
Development Officer, General Services Officer
• Optional: Architect, Information Officer,
Agriculturist, Population Officer, ENRO,
Cooperatives Officer

6. Appointive Officials
(Municipality)
• Mandatory: Secretary, Treasurer, Assessor,
Accountant, Engineer, Budget Officer,
Planning & Development Coordinator, Health
Officer, Civil Registrar
• Optional: Administrator, Legal Officer,
Agriculturist, ENRO, Social Welfare &
Development Officer, Architect, Information
Officer

7. Appointive Officials (Barangay)
• Mandatory: Secretary, Treasurer, Lupong
Tagapamayapa
• Optional: Community Brigade

8. Guidelines on the Organizational
Structure
• LGUs may create optional positions provided
all mandatory positions were created in
accordance with budgetary limitations
• Tenure of Administrator, Information Officer
& Legal Officer shall be co-terminus with LCE
• May create other offices & positions provided
that mandatory positions have been created
& subject to budgetary limitations

9. Guidelines....
• Heads of departments and offices shall be
appointed by the LCE with the concurrence of
majority of all members of Sanggunian subject
to civil service law, rules and regulations
• Qualification requirements provided in the
Code shall be applied; no substitution for
deficiency in education and/or experience
shall be allowed

10. Guidelines...
• Structural Units of an Office:
– Section = lowest structural unit/level composed of
at least 3 personnel
– Division = second highest structural unit/level
composed of at least 2 sections
– Department = highest structural unit/level
composed of at least 4 divisions

11. Human Resources Management
• LCE shall be responsible for human resources
& development in his unit & shall take all
personnel actions in accordance with the
Constitutional provisions on civil service,
pertinent laws, and rules & regulations
thereon, including such policies, guidelines &
standards as the CSC may establish

12. Identified Appointing Authoritie
in LGUs
• Local Chief Executive
• Vice Governor/Vice Mayor
• Finance Secretary

13. Limitation on Appointments
• No person shall be appointed in the
career service of the local government if
he is related within the fourth civil
degree of consanguinity or affinity to the
appointing or recommending authority

14. Public Notice of Vacancy
• Post notices of vacancy in at least 3
conspicuous public places in the local
government unit concerned for a
period of not less than fifteen (15)
days

15. Personnel Selection Board
• Assist LCE in judicious & objective selection of
personnel for employment & promotion & in
formulation of employee welfare policies
• Chairman & members named thru a
Sanggunian resolution; also identified in
agency’s Merit Selection/Promotion Plan

16. Compensation
• Determined by Sanggunian concerned
• Increase in compensation of elective officials
takes effect after the term of office of approving
officials expired
• Increases shall not exceed budgetary limitations
• In accord with SSL
• Elective officials are entitled to same leave
privileges including cumulation & commutation

17. Resignation of Elective Officials
• Deemed effective upon acceptance by:
President = for governors, vice governors, &
mayors & vice mayors of HUCs & independent
component cities
Governor = for municipal mayors & municipal vice
mayors, & city mayors & city vice mayors of
component citys
Sanggunian concerned – for sanggunian members
City or municipal mayor = for barangay officials

18. Practice of Profession
• Governors & mayors are prohibited from
practising their profession or engaging in any
other occupation other than the exercise of their
functions as LCEs
• Sanggunian members may practise their
professions, engage in any occupation, or teach
in schools except during session hours
• Doctors of medicine may practise their
profession even during official hours of work only
during emergencies but must not derive
monetary compensation therefrom

19. Prohibitions
• Prohibited & pecuniary interest; prohibitions
under RA 6713 (Code of Conduct & Ethical
Standards for Public Officials & Employees)
• Partisan political activity
• Appointment or designation in any capacity to
any public office or position during his tenure
unless allowed by law or by primary functions of
position
• Appointment within one year after losing in an
election
• Additional or double compensation

20. Permission to Leave
Station
• Appointive officials going on official travel shall
seek permission from LCE before departure to be
acted upon within 4 days from receipt
• Mayors of component cities & municipalities shall
secure permission from governor
• LG officials travelling abroad shall notify
Sanggunian; more than 3 months travel require
Presidential approval
• Field officers of NGAs shall provide notice to LCE
prior to leaving station indicating duration of
travel & OIC

21. Annual Report
• LCEs shall submit an annual report to
Sanggunian on or before March 31 of each
year on socio-economic, political and peace
and order conditions, and other matters
concerning LGU covering immediately
preceding calendar year.
• Copy of report furnished the DILG; component
cities & municipalities shall also furnish copy
to Sangguniang Panlalawigan

22. Reference
s
• Agra, Alberto C.
1995 12 Basic Features of Local Autonomy.
Lecture presented to the Local Autonomy Forum,
Baguio City.
• Brillantes, Alex Jr. B.
1998 Decentralized Democratic Governance
Under the Local Government Code: A Government
Perspective, Manila: Philippine Journal of Public
Administration.

23. • Brillantes, Alex Jr. B.
1992 Local Government Code Encourages NGO
Participation in Local Governance, Manila
Bulletin.
• Legaspi, Perla E.
2001` The Enabling Role of Local
Governments. QC: UP National College of Public
Administration and Governance.

24. • Panganiban, Elena M.
1998 Metropolitanization Within a
Decentralized System: The Philippine
Dilemma. QC: Center for Local and Regional
Governance and National College of Public
Administration and Governance.

25. • Reforma, Mila A.
1998 Reforming Government: New Concepts and
Practices in Local Public Administration in the
Philippines, Japan: EROPA Local Government Center.
• Tapales, Proserpina D.
2003 The Nature and State of Local Government,
QC: National College of Public Administration and
Governance.

26. • Tapales, Proserpina D.
1998 Participatory Governance: The Philippine
Experience, Tokyo, Japan: EROPA Local
Government Center.
• CSC MC No. 19
1992 Guidelines and Standards in the
Establishment of Organizational Structure and
Staffing Patterns in Local Government Units

27. • EO No. 503
1992 Providing for the Rules and Regulations
Implementing the Transfer of Personnel
and Assets, Liabilities and Records of
National Government Agencies whose
Functions are to be Devolved to the Local
Government Units and Other Related
Purposes.

28. References
• Aralar, Reynaldo B. Administrative Law
Simplified, MM: National Bookstore, 2009.
• Sibal, Jose Agaton R., Local Government Code
(As Amended), 2nd
Ed., MM: Central Book
Supply Inc., 2005

29. References
• Aralar, Reynaldo B. Administrative Law
Simplified, MM: National Bookstore, 2009.
• Sibal, Jose Agaton R., Local Government Code
(As Amended), 2nd
Ed., MM: Central Book
Supply Inc., 2005

30. end of
presentation