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Oracle iProcurement
Oracle iProcurement and Services Procurement enable self-service procurement and spending control. iProcurement allows employees to place orders from catalogs while enforcing spending policies. It streamlines ordering, controls spending, and reduces procurement costs. Services Procurement provides controls for services spending through master agreements, timecard approval, and invoice matching to eliminate overbilling and increase visibility into services spend. Both products are part of Oracle's Advanced Procurement suite for integrated procurement of goods and services.
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Introduction of June Yang from Oracle and overview of iProcurement and Services Procurement topics.
Explanation of Oracle iProcurement as a self-service tool, enforcing policies and controlling spending.
Description of Smart Forms, robust approval processes, and compliance with corporate policies.
Demonstrations of Smart Forms and features showcasing organized procurement lifecycle visibility.
Introduction to Services Procurement, focusing on cost savings and control over service spending.
Overview of procurement infrastructure, supplier selection, and services spend management.
Details on negotiating master service agreements to streamline supplier management.
Demonstrations and discussions on managing service requests, invoicing, and contractor performance.
Single procurement platform for goods and services, with contractor management and performance tracking.
Summary of key points on preferred supplier savings, visibility in services spending, followed by a Q&A.
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Oracle iProcurement
- 2. June Yang Group ProductManager Oracle Corporation
- 3. Driving Self-Service Oracle iProcurement& Services Procurement
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- 6. Oracle iProcurement Enforce ProcurementPolicies and Enable User Self-Service Choose a “Store” Place an Order Shop for Goods and Services Seek Approval Request Changes Manage Order Lifecycle Oracle iProcurement is the self-service requisitioning application that controls requester spending. It is a key component of Oracle® Advanced Procurement. Streamline requester ordering Enforce spending policy Slash procurement costs
- 7. iProcurement Oracle iProcurement isthe self-service requisitioning application that controls employee spending. It is a key component of Oracle® Advanced Procurement. Streamline requester ordering Enforce spending policy Slash procurement costs
- 8. D E MO N S T R A T I O N Streamlined Shopping
- 9. Remote:Remote: Catalog HubsCatalog Hubs Remote:Remote: SupplierHostedSupplier Hosted Local:Local: Buyer HostedBuyer Hosted Content Management Multiple options to suit your business need Direct Material and Mission Critical MRO Maximum control Demand driven by MRP Inventory level tracked Items under existing long term agreements Dynamic pricing & availability Configurable items Large selection of items Inventory not tracked in buying org. Content ManagementContent Management Indirect and Non-Critical MRO Indirect and Non-Critical MRO Static item and pricing information Approval controls for price changes Inventory not tracked in buying org.
- 10. iProcurement Oracle iProcurement isthe self-service requisitioning application that controls employee spending. It is a key component of Oracle® Advanced Procurement. Streamline requester ordering Enforce spending policy Slash procurement costs
- 11. Smart Form Puts Procurementin Control of Non-catalog Requests Flexible non-catalog request template Pre-define default values for the various data elements Optionally restrict the user from overriding any pre- defined default values Capture additional request details using info templates Classify spend appropriately for better intelligence Drive spend towards preferred suppliers
- 12. Robust and FlexibleApproval Eliminate paper approvals, improve auditability Option to use existing approval setup or migrate to Oracle Approvals Manager (OAM) Support requisitions created in iProcurement or Purchasing Approval rules can be defined once and be leveraged across multiple products Approval rules can be easily extended without having to customize the application or the workflow Approvers can approve via email or online Full approval trail with relevant comments captured for audit needs
- 13. Compliance with CorporatePolicies Automatic PO creation Contract buys vs. one-off Approved supplier usage Standard vs. non-standard items Emergency POs Automatic approval and communication Charge Accounts & Budgets Person, CC, location, item commodity controls Project tracking and reporting Full budgetary control using encumbrance accounting Approved Suppliers and Items Identify approved suppliers for items / commodities Establish approved item/pricing contracts and represent as catalogs Control requester access to authorized catalogs
- 14. D E MO N S T R A T I O N Smart Form
- 15. iProcurement Oracle iProcurement isthe self-service requisitioning application that controls employee spending. It is a key component of Oracle® Advanced Procurement. Streamline requester ordering Enforce spending policy Slash procurement costs
- 16. Contract Ordering DrivesTouchless Buying Enabled by requester accessing sourced catalogs Approved requisitions are auto-generated into POs Electronic PO sent to preferred contract supplier Requester confirms automated receipt notification Traditional BuyerRequester ReceivingSupplier iProcurement Requester Process assures: Lowest price paid Lowest process cost
- 17. Complex Pricing Support Sophisticated& robust pricing engine • Flexible rules-based pricing via integration with Advanced Pricing Engine • Extends current pricing structures beyond static product price lists • Requests/PO Lines need simply reference a Contract Purchase Agreement Capture discounts and surcharges, formula based pricing Define pricing variations based on product specific attribute • Price Lists • Formulas • eg. 30 day average + 2% • Modifiers • eg. 10% discount • Price Lists • Formulas • eg. 30 day average + 2% • Modifiers • eg. 10% discount Advanced PricingiP/Purchasing Requisitions & Purchase Orders Item Supplier Need-by Date Price
- 18. Full Visibility intoProcurement Lifecycle Empower the requester while free up buyer’s time View approval status View PO and associated status View receipt history and associated exceptions View invoice and payment information
- 19. iProcurement Streamline requester ordering oIntuitive user interface o Flexible content management Enforce spending policy o Smart Forms for non-catalog requests o Approval and accounting enforcement Slash procurement costs o Process automation o Requester driven procurement Choose a “Store” Place an Order Shop for Goods and Services Seek Approval Request Changes Manage Order Lifecycle
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- 21. Oracle Services Procurementoffers: ☺ Maximize preferred supplier savings ☺ Eliminate over-billing and overruns ☺ Create visibility into services spending Buying services today involves: Manual, inefficient policies Fragmented spend Inaccurate billing and invoicing Oracle Services ProcurementOracle Services Procurement Oracle® Services Procurement enables complete control and oversight for services spending. It is a key component of Oracle® Advanced Procurement. Services Spend is 54% for Fortune 1000 and growing at 13%1 Source: (1) Center for Advanced Purchasing
- 22. Procurement Infrastructure Oracle ProcurementOracle Procurement–– single goods and services procurement platformsingle goods and services procurement platform Supplier Selection Contract Compliance Requisition Or RFX Purchase Order Receiving Invoicing & Payment Oracle Services Procurement Extending your existing Procurement infrastructure Create & Approve Requisition Evaluate & Engage Contractor T&E and Performance Mgmt Invoice Generation Contingent Labor Procurement Create & Approve Requisition/RFX Evaluate & Engage Supplier Milestone and Performance Mgmt Invoice Generation Business Services Procurement Sourcing & Master Contract
- 23. Services Procurement is… Oracle® Services Procurement enables complete control and oversight for services spending. It is a key component of Oracle® Advanced Procurement.. Maximize preferred supplier savings Eliminate over-billing and overruns Create visibility into services spending
- 24. Master Agreement Negotiate staffingrates and optionally rate differential for a given skill set and location Negotiate service fee Negotiate terms and conditions Long term agreement is created from award decision Direct spends towards preferred suppliers and enforce spend policy on service request
- 25. D E MO N S T R A T I O N Service Request
- 26. Services Procurement is… Oracle® Services Procurement enables complete control and oversight for services spending. It is a key component of Oracle® Advanced Procurement.. Maximize preferred supplier savings Eliminate over-billing and overruns Create visibility into services spending
- 27. Eliminate Over-Billing Comprehensive invoicematching and reconciliation Automatically create invoice from approved timecard Pay for only the services you authorize Ensure billing is at the rate as stated in the contract Minimize billing errors and reconciliation issues Leverage early payment discounts Contractor self- service entry or spreadsheet upload Validate time against PO budget Router time card for approval
- 28. Respond to negotiations Receivecontractor request notification Manage and track purchase order Request change to purchase order View & export timecards View details of approved time and rate(s) Submit invoice View payment details Lower Cost via Supplier Collaboration
- 29. Services Procurement is… Oracle® Services Procurement enables complete control and oversight for services spending. It is a key component of Oracle® Advanced Procurement.. Maximize preferred supplier savings Eliminate over-billing and overruns Create visibility into services spending
- 30. Total Procurement Single platformfor procuring goods and services Single point of access for requesters to procure both goods and services Integrated view of goods and services spend Share common entities such as supplier, requesters etc. Leverage common processes such as approval, change order, visibility to lifecycle, etc. Simpler and faster deployment Less maintenance and more consistent policy enforcement
- 31. View and searchcurrent, pending and past contractors from a single location Real-time view of budget Direct access to PO, invoice and timecard information Automatic alerts when key thresholds are met Alert when X% of budget is consumed Alert X days prior to assignment end date Contractor Dashboard Portal to manage and track contractors
- 32. Capture performance ratingsof prior contractors Hiring manager to view and search prior ratings/comments Ensure only the best performers are hired in the organization Create/View capability controlled through functional security Contractor Performance Ensure only the best are hired
- 33. D E MO N S T R A T I O N Contractor Portal
- 34. Services Procurement Maximize preferredsupplier savings o Master agreements negotiation o Preferred supplier enforcement Eliminate over-billing and overruns o Invoice matching and reconciliation o Lower cost through supplier collaboration Create visibility into services spending o Total procurement to capture goods and services spend o Contractor management and performance tracking
- 35. Q U ES T I O N SQ U E S T I O N S A N S W E R SA N S W E R S