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Connections 2011 July 18 - 22
INVENTORY TRANSACTION TYPES
• Two character code
o Source Module indicated by first character
o Type indicated by 2nd
character
• Source modules
o Inventory
o Purchase Order
o Bill of Lading
o Sales Order
INVENTORY ADJUSTMENTS (IA) +-
• Created in IM Transaction Entry
• Also created by Packaging Module, with transaction number preceded by “UP” (usage posting)
• Can be either positive or negative quantity
• Cost can be edited, defaults to average cost .WATCH THIS!
• Most common appropriate use is correcting costs
• Affects GL accounts for inventory and Inventory Adjustment (Cost), OR Cost of Goods Sold
• Should not be used for Product re-branding across Product Lines
• Should not be used for Warehouse transfers
INVENTORY ISSUES (II) +
• Created in IM Transaction Entry
• Also created by Cardlink Module, to record COGS for Cardlock transactions.
• Positive quantity reduces inventory. Can do negative issues.
• Cost is predetermined by product / Warehouse, cannot be edited.
• Most common appropriate use is relieving inventory for Cardlock transactions, or their reversal.
• Affects GL accounts for inventory and Cost of Goods Sold
INVENTORY TRANSFERS (IT) +-
• Created in IM Transaction Entry
• Also from BOL distributions ( in 4.40 and above)
• Always enter the sending warehouse in the FROM WAREHOUSE FIELD, enter positive quantities.
• Cost is predetermined by product cost in the FROM warehouse, cannot be edited.
• Most common appropriate use is transferring stock inventory from one owned location to
another.
• Affects GL accounts for inventory for each warehouse. No Cost of Goods Sold used.
Connections 2011 July 18 - 22
INVENTORY RECEIPTS (IR) (+)
• Prior to 4.40, used only for IM beginning balances
• Created in IM Transaction Entry
• Also from BOL distributions ( in 4.40 and above)
• Enter positive quantities
• Watch Units of Measures very carefully
• Cost provided by user. Affects Average Cost
• Affects GL accounts for inventory for each warehouse. No Cost of Goods Sold used.
IM TRANSACTIONS – IP
• Created with update of Physical Count Entry
• Use this transaction type to write reports
– Track product loss by item, warehouse
– Verify physical counts have been performed
Legacy BOL Receipts (LR) (+)
• Prior to 4.40, BOL receipt created during BOL update.
• Cost and quantity provided by BOL. Affects Average Cost
• May include freight in.
Legacy BOL Transfers (LT) (+/-)
• Prior to 4.40, created during BOL update.
• Occurs when product transferred from Header Warehouse (Truck) to Lines Warehouse
(Distributed)
• Cost and quantity provided by BOL. Affects Average Cost
PO TRANSACTIONS
• PO - Created with update of Receipt of Goods in Purchase Order. Always product in.
• PZ – Adjusting Entry made by the system when PO is bringing product into a negative count
situation.
SO TRANSACTIONS
• SO - Created with update of Sales Order Invoice Data Entry.
• SI – Created when Invoice updated with kit item. SI is the depletion of the component item.

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Inventory Transaction Types

  • 1. Connections 2011 July 18 - 22 INVENTORY TRANSACTION TYPES • Two character code o Source Module indicated by first character o Type indicated by 2nd character • Source modules o Inventory o Purchase Order o Bill of Lading o Sales Order INVENTORY ADJUSTMENTS (IA) +- • Created in IM Transaction Entry • Also created by Packaging Module, with transaction number preceded by “UP” (usage posting) • Can be either positive or negative quantity • Cost can be edited, defaults to average cost .WATCH THIS! • Most common appropriate use is correcting costs • Affects GL accounts for inventory and Inventory Adjustment (Cost), OR Cost of Goods Sold • Should not be used for Product re-branding across Product Lines • Should not be used for Warehouse transfers INVENTORY ISSUES (II) + • Created in IM Transaction Entry • Also created by Cardlink Module, to record COGS for Cardlock transactions. • Positive quantity reduces inventory. Can do negative issues. • Cost is predetermined by product / Warehouse, cannot be edited. • Most common appropriate use is relieving inventory for Cardlock transactions, or their reversal. • Affects GL accounts for inventory and Cost of Goods Sold INVENTORY TRANSFERS (IT) +- • Created in IM Transaction Entry • Also from BOL distributions ( in 4.40 and above) • Always enter the sending warehouse in the FROM WAREHOUSE FIELD, enter positive quantities. • Cost is predetermined by product cost in the FROM warehouse, cannot be edited. • Most common appropriate use is transferring stock inventory from one owned location to another. • Affects GL accounts for inventory for each warehouse. No Cost of Goods Sold used.
  • 2. Connections 2011 July 18 - 22 INVENTORY RECEIPTS (IR) (+) • Prior to 4.40, used only for IM beginning balances • Created in IM Transaction Entry • Also from BOL distributions ( in 4.40 and above) • Enter positive quantities • Watch Units of Measures very carefully • Cost provided by user. Affects Average Cost • Affects GL accounts for inventory for each warehouse. No Cost of Goods Sold used. IM TRANSACTIONS – IP • Created with update of Physical Count Entry • Use this transaction type to write reports – Track product loss by item, warehouse – Verify physical counts have been performed Legacy BOL Receipts (LR) (+) • Prior to 4.40, BOL receipt created during BOL update. • Cost and quantity provided by BOL. Affects Average Cost • May include freight in. Legacy BOL Transfers (LT) (+/-) • Prior to 4.40, created during BOL update. • Occurs when product transferred from Header Warehouse (Truck) to Lines Warehouse (Distributed) • Cost and quantity provided by BOL. Affects Average Cost PO TRANSACTIONS • PO - Created with update of Receipt of Goods in Purchase Order. Always product in. • PZ – Adjusting Entry made by the system when PO is bringing product into a negative count situation. SO TRANSACTIONS • SO - Created with update of Sales Order Invoice Data Entry. • SI – Created when Invoice updated with kit item. SI is the depletion of the component item.