Oracle HRMS recruitment

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Modeling Recruitment Overview
Release 11i

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Objectives
At the end of this unit you should be able to:
• Describe the steps within the Recruitment Cycle
• Describe how Oracle HRMS tracks applicants
through the Recruitment Cycle
• List the Self Service functions for Recruitment

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Overview
This Unit concentrates on the different models of
recruitment and the decisions associated with
deciding which one to use

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Overview of Recruitment Process
Release 11i

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Overview
• You can use Oracle HRMS to set up your
recruitment procedures exactly as your enterprise
requires.
• Within any recruitment function, there is a
common cycle of tasks:
– Recruitment Preparation
– Selection Process
– Appointment
• Oracle HRMS can be used at a basic or advanced
level within each area

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The Recruitment Cycle
Offer
or
reject
PreparationPreparation SelectionSelection
Enter
applicants
Track
applicant
progress
Standard letters
and reports
Run
recruitment
activities
Raise
requisitions
for vacancies
Identify
staffing
requirements
Appoint new
employee

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Recruitment Preparation
Preparation is concerned with the identification of a
vacancy, the authorization to take some action and
running recruitment activities

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Selection Process
Selection begins with the receipt of applications and
ends with the issue of offer or rejection letters

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Appointment
Appointment takes the applicant from the recruitment
process to employee administration where the initial
tasks include entering terms and conditions and
payroll information

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Standard Paperwork
Each task in the recruitment cycle is supported by
automation of the standard paperwork that
accompanies any recruitment process

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Applications and Assignments
• Oracle HRMS lets you record addresses, personal
details, application information, competencies,
qualifications, school and college attendance's,
and work choices for all applicants
• You track an application as one or more
assignments for the applicant, similar to employee
assignments. This:
– Speeds up the hiring process as most of the
important information is already on the system
– Makes it easy to track several applications
from one applicant as separate assignments
– Enables you to enter an application from an
existing employee

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Application Entry Methods
• Oracle HRMS gives you the flexibility to enter an
applicant’s details in one of two ways:
– Quick entry using the Applicant Entry window.
This enables you to enter basic information
and a single assignment for an applicant. You
can only enter one address and assignment.
– Detailed entry using the People window and
the Application window. This enables you to
enter an application if you need to record
multiple assignments for an applicant, record
more than one address for an applicant, or
update applicant information.

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Tracking Applicant Progress
• The progress of all applicants through the
selection process is controlled by applicant
assignment statuses
• Each stage of the selection process is identified by
a single assignment status
• By changing the status, you can record the
progress of any applicant assignment:
– Active application
– Offer
– Accepted
– Terminate application

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Self Service Functions for Recruitment
Release 11i

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Overview
• Using Oracle Self Service Human Resources
(SSHR), you can:
– Give your line managers and employees at a
glance view of all vacancies and enable them
to apply for a job
– Identify which applicants are most suited to
the position
– Compose a job offer and route it to the
appropriate managers for approval

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SSHR Users
• There are two predefined views of information
accessed via SSHR, an Employee Responsibility
and a Manager Responsibility.
• The Employee Responsibility will allow an
employee, amongst other things, to apply for an
internally advertised job.
• The Manager Responsibility includes all the
functions available for an employee plus some
career management tools, such as Suitability
Matching.

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Viewing Vacancies and Applying for a
Job
The Apply for a Job function enables employees to:
• Apply for an internally advertised vacancy
• Search for a job
• View or modify their resume
• Prepare an application
This function is integrated within Oracle workflow.
you can set up an approval process, so that the
submitted application must be approved by a
manager before it can be forwarded to a recruiter.

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Viewing Vacancies and Applying for a
Job
• To enable you to advertise vacancies using self
service access, you define vacancy categories
(Lookup Type VACANCY_CATEGORY), then select
the appropriate category while completing the
Requisition and Vacancy window.

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Suitability Matching
• If you want to match applicants with skill
requirements during the selection process, you
can enter competence requirements for jobs,
positions and organizations.
• You can then use the suitability matching function
to compare and rank a person’s competencies
against the requirements of a job or position.

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Suitability Matching
• You can also enter work choices (such as
relocation and willingness to travel) against jobs
and positions. In the same way, you can record the
work choices of your applicants.
• You can hold a person specification or a job
description on the system as attachments or user
defined fields (called descriptive flexfield
segments). As with requirements, these can be
held at both job and position level.

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Candidate Offers
• The candidate offers function is used by line
managers to seek approval for a job offer, send it
to the successful applicant, track the applicant’s
response and issue offer letters to candidates.
• To create a job offer using Candidate offers a user
must first complete a candidates application
information in a predefined template.
• Any number of different templates can be created
by an implementation team and these can be
designed to suit the specific procedures that exist
in your organization.

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Candidate Offers
• A candidate offer profile enables you to recruit
people to your organization.
• You can design a profile to reflect your
organization, the job or position or the department
recruiting the candidate.
• The offer profiles that you design display Web
questionnaires that record candidate information
through the whole hiring cycle.

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Candidate Offers
• Although the installation of Candidate Offers has
no specific offer profiles, sample data is provided
for demonstration purposes.
• The profile supplied is the Generic Proposal
Profile. It includes a set of generic offer questions
and categories that are your starting point to set
up all the text paragraphs required to generate the
offer letters for your profiles.
• Using Oracle Workflow you can then set up an
approval chain for the offer letter and also add
notification messages to remind key players of the
actions they must take at each stage.

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Candidate Offers Responsibility
Candidate Offers is offered with its own responsibility. A
manager with this responsibility can manage the
complete job offer process; They can:
• Enter details of the candidate they want to hire
• Review the workflow enabled notification process
• Maintain job offer profiles
• Create job offer letters and templates

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Summary
In this lesson, you should have learned how to:
• Describe the steps within the Recruitment Cycle
• Describe how Oracle HRMS tracks applicants
through the Recruitment Cycle
• List the Self Service functions for Recruitment

Oracle HRMS recruitment

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