The document is a webinar agenda outlining the 360-degree processes in Oracle R12 HRMS, covering topics such as employee definitions, payroll information capture, organizational assignments, and strategic deployment of employees. It details how Oracle HRMS tracks employee data from job application to end employment while managing roles, assignments, and payroll processes. The document also highlights the importance of configuring payroll systems, maintaining multi-role assignments, and addressing various administrative tasks related to human resources management.

1. 360 Degree Processes In Oracle R12 HRMS A Webinar

2. Agenda on “360 degree processes in Oracle R12 HRMS” Defining employees and their assignments in Oracle R12 HRMS Strategic deployment of employees in Oracle R12 HRMS Analyzing the framework and dimensions of roles for employees Gathering payroll information at employee level Various other features in Oracle R12 HRMS

3. Defining employees and their assignments in Oracle R12 HRMS Oracle HRMS tracks people from the time they apply for a job to the time they leave your enterprise The application gathers information of various person types, employees’ qualifications, schools and colleges attended and information related to contacts It also deals with end employment, end placement and end application

4. People window

5. Person types defined in Oracle HRMS Employees Contingent workers Applicants External

6. Person Types Person types determine the actions, such as create employment, placement, applicant and others Defining person types determine the eligibility of benefits, such as medical reimbursements or car allowances The people’s window gathers employees’ personal, academic, previous employment and work incident details Capture information related to absences, background and medical details of employees Maintains information on rehiring and country-specific identification number

7. Employees Roles In An Organization Assignment Employees Roles In An Organization Assignment

8. Assignment

9. Assignment The assignment determines which organization or department the employee belongs Maintains information on what jobs, positions, grades and payroll the employees are holding In Oracle HRMS, we have active, suspended, terminate and end statues Statuses determine whether an employee is working (active), on leave (suspend) or terminated. The system status controls whether Oracle Payroll processes the assignment in a payroll run Use secondary assignment statuses to address two or more roles for employees

10. Assignment (Cont…) Payroll (weekly, monthly) is assigned at employee level which also carries elements and input values The payroll captures information of elements, entries and respective cost centers at this level For an employee at an assignment level, we assign pay methods, costing details and also run quick pay A supervisor whom we call reporting manager is also assigned to an employee through assignment window

11. Now deployment means arrangement or classification of resources. Here we decide Who are the people who perform different roles in your enterprise. For example, an employee would view his pay slip and bank details to ensure the information is accurate A manager would need to access their subordinates’ information or An HR professional would update to the location of all workers due to organization relocation Strategic deployment of employees in Oracle R12 HRMS

12. Maintaining Multiple Assignment A person can have more than one role in an enterprise You need to record different information for each role Set up an Assignment for each role Worker Job Roles

13. deployment (contd…) Oracle HRMS also enables to record and track changes, such as relocations and promotions Mass assignment- update large amount of assignment information (usually positions) simultaneously Pay employees even after actual termination date Rehire an employee with reverse termination feature or also provides a facility to hire the same employee with a completely new assignment number

14. Analyzing the framework and dimensions of roles for employees Framework includes the types of your enterprise, whether its department, cost center, HR organization, training center, inventory organization or business unit Types of locations Defining jobs, positions, grades and people group Employees are placed into the enterprise with their respective jobs, positions and grades

15. framework (contd..) An organization can be classified in many ways, such as business groups, branch offices, divisions, operating units and departments or a GRE/legal entity Oracle R12 HRMS provides us MOAC feature Locations define worksites for operational and tax reporting purposes. We create global and local locations that multiple and single business groups can use respectively

16. framework (contd…) Jobs identify generic roles in an enterprise. For example: a role of a “Manager” is used across various organizations Positions are specific to a particular job and enterprise. Based on the position type (single incumbent, shared and pooled) we decide the FTE and headcount Grades define the relative levels of management. Progression points and pay scales are also defined which determines employees’ eligibility for compensation and benefits In Oracle HRMS, we define People Group based on benefits eligibility, trade unions of which they are members and pension schemes

17. Gathering payroll information at employee level In Oracle HRMS, payroll represents all those employees who share a common pay frequency (period type) and a common pay date Elements like earnings and deductions, balance, balance feeds and costing After defining payroll with its payment methods, elements, input values and processing with formulas, disburse salary to employees At the assignment level, assign respective payroll

18. Payroll Configuration: Overview Organizational Payment Methods Consolidation Sets Cost Allocation Key Flexfield Define Payroll name, Start and end Dated, Pay period and the payment methods Payroll Configuration 1 2

19. Payroll Configuration

20. Payroll steps Pre-payroll processing Payroll processing Post-payroll processing Various correction methods, such as retry, rollback and reversal also provided by Oracle HRMS

21. Understanding the pay period cycle Understanding the pay period cycle Start Data entry Cut-off Payroll Run Prepayment Payment Costing End

22. Overview Full Payroll Run Transfer to GL Costing Check Writer/ BACS/ NACHA Prepayment Processing Corrections

23. Steps For Processing a Payroll Define payroll Define elements, with classification as earnings or deductions Link the elements to payroll Assign payroll to individual employees Process the payroll Steps for post-payroll processing Prepayments- distribute salary to employees in different payment methods assigned to individuals Check writer Costing Transfer to GL

24. Special Payroll features Retropay- process payments or deductions in the present payroll period that are made in past periods Advance pay- process future payments in the current pay period Proration- calculate proportionate earnings amount whenever payroll relevant data is changed during a payroll period

25. iWare Logic's E- Business Suite Services iWare Logic, an Oracle Gold Partner, focuses on Oracle Enterprise Applications. Our competitive rate structure represents value that is unique in professional services today. iWare Logic's E- Business Suite Expertise: Financials, Supply Chain, HRMS , CRM iWare Logic's E- Business Suite Services Offered: 11i & R12 Implementing Consultancy Customization Upgrade Testing Support Training

26. Questions and Answers

27. Thank You iWare Logic Technologies Pvt. Ltd. Aditi Samruddhi, Baner, Pune , India - 411045 Email: [email_address] Website: www.iwarelogic.com