Oracle learning management

Copyright © Oracle, 2007. All rights reserved.
Learning Management Overview
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Learning Management
Overview
Chapter 1

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Overview
Overview
Oracle Learning Management (OLM) supports all education models by providing a single
unified learning delivery system to the extended enterprise of employees, customers, and
partners.
Tightly integrated with the talent management functions within the Human Resources
application, OLM integrates with Oracle Financials and Order Management applications to
administer the financial and commercial aspects of your learning business.
This topic gives an overview of the wide range of functions that OLM offers, from catalog and
online class management to learner enrollments and learning paths.

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Learning Management Tasks
Learning Management Tasks
Learning management in an organization typically involves the following tasks:
• Create and categorize courses and classes based on subject, learners, and so on
• Assemble the online content, determine course structure for online courses and associate
with the physical content stored on a content server
• Develop tests to include in courses or offer separately, and maintain question banks to
serve as a repository of questions
• Create offerings for online and offline courses
• Manage resources such as instructors, classrooms, and supplies
• Track enrollments, such as the number of learners enrolled in a class or the number
waitlisted for enrollment, and monitor learners’ performance data
• Handle financial transactions with external or internal customers and suppliers
• Access and manage learning using learner and manager interfaces
• Manage classes and bookings using the instructor interface

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Oracle Learning Management (OLM) Features
Oracle Learning Management (OLM) Features
OLM offers a wide range of features:
• Catalog Management: The heart of OLM, the catalog stores a hierarchy of catalog objects
such as courses, classes, and learning paths, while organizing learner access, delivery
methods, and other details.
• Content Administration: The content pages enable you to manage the content structure for
online courses.
• Resources and Enrollments: Resource management enables the assignment and matching
of resources to offerings and classes. Enrollment functions help you enroll and track
learners, manage waiting lists, and monitor class performance.
• Self-Service Interfaces: The self-service interfaces enable learners, managers, and
instructors to access and manage their learning.
• Internal and For-Profit Learning: OLM’s integration with Oracle Financials and Order
Management applications facilitates administration of the financial aspects of the business.

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Catalog Management
Catalog Management
The catalog hierarchy consists of categories, which you use to organize courses into related
areas, and simplify your learners’ view of the course catalog.
Courses hold generic information about a course of learning, whereas offerings are specific
instances of a course that provide more detail about the delivery of the learning, as well as, in
the case of online courses, linking to the actual content.
A class is a specific occurrence of an offering, which learners enroll in and attend, or take
online. Sessions are subdivisions of classes, holding scheduling, location, and resource
information.
From the catalog, you can also create and maintain other objects that are not a part of the
nested hierarchy such as learning paths, learning certifications, forums, and chats.

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Content Administration
Content Administration
You create the content structure for online courses within the content hierarchy.
A folder serves as an organizing container based on a common factor, such as the subject
matter of the course, or the audience.
You then create learning objects, including tests, within the relevant folders, based on the
hierarchical structure that you have designed for a course of learning. Learning objects contain
metadata that describe the physical content stored on content servers.
Using the import and export utilities, you can transfer learning objects, content files, and tests
across applications, or from one learning management system to another.

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Resources
Resources
Resources are facilities, people, or equipment needed for training. You can do the following:
• Set up resource types: OLM provides two resource types: trainer and venue. You can add
others.
• Assign resources to a resource type: You can manually define generic resources, such as
projectors, books, and stationery, by creating new resource types.
• Assign resources to an offering: You can specify the quantity, maximum usage, and the
status of resources that are required to run classes of a particular offering.
• Book resources for a class or a session: You can allot resources to the entire class or to
specific sessions. When instructors are booked, they are no longer available to teach other
classes during the same period.

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Enrollments
Enrollments
OLM enables you to manage and track all enrollments in classes listed in the catalog. You can
enroll customers (external enrollments) or employees (internal enrollments).
Learners enroll in classes from Learner Self-Service. Administrators then track and adjust the
enrollments by filling waiting lists and notifying enrollees as needed.
You can control enrollment using learner access, which defines whether learners can self enroll
or whether they require approval.
Enrollment statuses such as Requested and Waitlisted are the heart of the OLM enrollment
engine, responding to and causing changes in class status as well as triggering notifications and
other processes. When a class is full, OLM can automatically create a waiting list from which
the system enrolls learners.

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Self-Service Interfaces
Self-Service Interfaces
The learner interface is a central location where learners find all their learning. Learners can
view their classes, learning paths, and learning certifications, track status of enrollments that
are pending approval, play their online courses, and communicate with instructors and other
learners using forums and chats.
The Manager interface is almost identical to the Learner interface. The only difference is that
the manager first selects the specific employee for which to view the learning. After selecting
an employee to view, managers use the learner interface pages to view and access their
employees learning.
The instructor interface enables instructors to manage their classes and bookings, view and
update learner enrollments, collaborate with learners online, and carry out other administrative
tasks.

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Internal Learning
Internal Learning
OLM enables you to cross-charge for learning, between internal organizations.
A price list is a catalog of courses and the prices at which they are available between certain
dates. You can set up price lists in any currency.
You manage the financial information in OLM using finance headers and lines.
A finance header holds generic financial information about the dealings that you have with a
particular customer or supplier.
Each individual transaction is a finance line.

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For-Profit Learning
For-Profit Learning
The Oracle Order Management integration enables independent training vendors to manage the
ordering and pricing of classes through a standard interface. After you have inventoried and
priced your classes, your customers can contact your organization call center and order a class
or enroll a learner, just as they would order a chair or a software package. Oracle Order
Management then generates invoices and bills the customers through its interface with Oracle
Accounts Receivable.

Decisions
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Decisions
Chapter 2

Decisions
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Decisions

Decisions
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Overview
Overview
Before you set up OLM, you must plan the implementation, deciding which applications you
want to integrate, whether to offer online or offline courses (or both), where to store the online
course content, which enrollment procedures to use, and how to structure your resources.

Decisions
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Planning
Planning
You must plan before you start setting up the product, starting with what your organization
learning requirements are. What do you want to achieve by implementing the product? What
tasks must you perform to achieve your requirements? This level of planning is essential to
make correct decisions.

Decisions
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Decisions
Decisions
You can adopt a staged approach to set up the product, by focusing only on the essential areas
of the application. The essential areas depend on your learning requirements and can differ
from one organization to another. For example, you can begin by implementing class
scheduling and enrollment management. Later you can add resource management and
competency management to the basic implementation. In the third stage, you can integrate with
Oracle Order Management to handle your for-profit training.

Decisions
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Integration Decisions
Integration Decisions
Integrating OLM with Oracle HR enables you to maintain internal learners and trainers as
employees, and enables you to use the competency approach.
Do you plan to hold financial information about resource costs and enrollment charges in
OLM? Do you have to cross-charge other departments for internal courses? If yes, you must
decide on integrating OLM with your financial system. Integrating OLM with Oracle
Financials enables you to manage the financial information related to resources and
enrollments, manage cross-charging of internal courses, and so on.
If you run a for-profit training business, you should integrate with Oracle Order Management,
to handle inventory, pricing, and telesales.

Decisions
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Catalog Structure and Learner Access
Catalog Structure and Learner Access
The core of the Learning Management catalog is a hierarchy of catalog object types. The
catalog model relies on five catalog objects: categories, courses, offerings, classes, and
sessions. You must design your own catalog structure; decide if you to want a relatively flat
structure, only one or two levels deep, or a larger and varied catalog with nested categories and
courses.
Learner Access determines who can view and enroll in any given class. You can grant learner
access at different levels in the catalog hierarchy, each object inheriting (and optionally adding
to) the learner access designated for its parent object.
Inheritance helps establish varying degrees of control over access and eliminates huge amount
of maintenance. However, you cannot modify inherited access directly, you must modify
access from the source catalog object.
You must define your own access model somewhere in between the two extremes, as one
would require huge amounts of maintenance and the other would result in inappropriate
enrollments.

Decisions
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Online Content Decisions
Content Decisions
To run online courses, you must plan how to manage their course content. You can define a
content server in OLM. This enables you to transfer the content to the server through the OLM
interface, with no requirement for an FTP server, using the upload and import utilities.
However, this is not mandatory. OLM can play the content associated with any URL.

Decisions
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Enrollment Decisions
Enrollment Decisions
OLM provides five predefined enrollment statuses to track and control the progress of
enrollments. You can also create your own enrollment statuses from these predefined statuses
to better match the stages your business recognizes. You can also configure workflow
notifications to control the flow of information to learners and managers.
You must decide on integrating OLM with Oracle Order Management to enable telesales
where your customers can contact your organization call center and order a class or enroll a
student. Oracle Order Management then generates invoices and bills the customers through its
interface with Oracle Accounts Receivable.

Decisions
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Resource Decisions
Resource Decisions
The decisions you must make regarding resources include:
• What information do you want to store for each resource type? You can define generic
resource types such as overhead projectors, networked PCs, and stationery.
• What facilities and resources do your offerings require?
• Do your resources come from internal sources or from an external supplier?
• How do you want to organize your resource categories? OLM classifies resources into
consumable (non-unique) and nonconsumable (unique) resources. Consumable resources
such as manuals and stationery are nonreusable, and are not returned to stock after a class.
Nonconsumable resources, such instructors and venues, are reusable. You can also create
your own resource categories.

Decisions
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Decisions on Competencies
Decisions on Competencies
If you decide to implement competency management, you must decide what qualifications,
skills, and expertise your courses offer. Then, decide whether you want the application to
record these learner competencies automatically for each learner, after he or she has completed
a course. You can also add instructor competencies, enabling you to find instructors who, for
example, speak multiple languages or have expertise in a specific subject.

Decisions
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Security Decisions
Security Decisions
OLM uses Role-Based Access Control (RBAC), a core Oracle Applications methodology for
controlling administrator access to functions. If you plan to use RBAC for restricting access to
administrative functions, you must decide:
• Who are the administrative users ?
• What access do the administrative users require?
• What roles must you assign to the users?
If you enable the HR security group model, you can attach security groups to responsibilities,
giving users of those responsibilities, access only to the people in those groups. If you plan to
implement security groups, you must decide:
• Who are the administrative users?
• Which group of people can the administrative users access?
• What security groups must you create?

Implementation I: Introduction and Flexfields
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Implementation I:
Introduction and Flexfields
Chapter 3

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Overview
Overview
This lesson introduces the implementation process and explains key and descriptive flexfields,
which configure and extend Oracle applications, and how to set them up in OLM.
OLM provides one key flexfield, the Training Resources key flexfield, which is an essential
feature of the application.

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The OLM Implementation Process
The OLM Implementation Process
The OLM implementation process consists of all the steps you must take to tailor the
application to your specific needs: the Training Resources Key Flexfield, for instance, enables
you to mirror precisely your existing or planned resource structures.

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Flexfields
Flexfields
A flexfield is a specialized field made up of subfields or segments. Each flexfield appears as a
pop-up window that contains the different segments or subfields and enables you to define the
structure of unique identifiers in your enterprise. Oracle applications use two types of
flexfields:
Key: Use key flexfields to represent the unique structure of your business entities, like
resources such as classrooms and instructors.
Descriptive: Use descriptive flexfields to add your own fields to the standard window
categories, such as offerings, learning objects, and resources. In the Resources window, for
example, you can already enter basic details of resources such as name and type. However, you
may want to record additional details such as resource usage. Descriptive flexfields enable you
to enter such additional details.
The protected flexfields meet the specific legislative and reporting needs of your country.
Oracle HRMS includes two key protected flexfields and three descriptive protected flexfields.
You must not attempt to alter the definitions of these protected flexfields.

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Key Flexfield Structure
Key Flexfield Structure
The diagram shows the features of OLM’s key flexfield, the Training Resources key flexfield.
This sample trainer (instructor) structure under the Training Resources key flexfield shows two
segments: name and training center. You can define up to 30 segments for each structure. The
combination of segment values creates a unique key, or signature, for the key flexfield.
For each segment, you can define a value set that includes the prompt, the type of data it can
contain, and the values a user can enter. You can provide a list or range of valid values.
You can define only one key structure for each business group for each key flexfield. The
Training Resources flexfield, for example, cannot contain more than one structure for venue. If
visibility of data is very important, you may consider including additional information in the
structure. For example, your venue structure can be “name-mobile equipment-training center.”
However, if mobile equipment is a value that can change often, you probably do not want to
put it in the unique identifier. You can then consider using the options for additional
information, such as descriptive flexfields or special information types.

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Training Resources Key Flexfield
Training Resources Key Flexfield
This flexfield enables you to create a resource type, define its information attributes, and
specify its formatting and validation. When you create a structure for this key flexfield, you
ideally name the structure the same as the name of the resource type. You can manually define
generic resource types, such as overhead projectors, networked PCs, and stationery, by using
other resource types.
Set up segments for the structures to define the attributes of a resource type, such as a free text
Full Name in the Trainer resource type.
For the Venue resource type, you can define the following segments:
• Name
• Capacity
• Seating arrangements
You can also add your own resource types by creating new structures and defining their
segments.
See Key Flexfields in the online help.

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Practice - Configuring the Training Resource Key Flexfield
Overview
Vision Corporation is one of the leading airline companies, with operations spread across the
globe. The company employs a well-trained and knowledgeable workforce worldwide to manage
its airline and airport operations.
To keep with the changing technology, Vision Corporation organizes various training programs
to bring the employees up-to-date with the latest trends in technology. The company also focuses
on the all-round development of its employees and delivers training programs to bridge
competency gaps.
Vision Corporation has a separate training department that schedules and organizes the training
programs based on the learning needs in the organization. The company requires a learning
management system that provides a comprehensive solution for all its learning requirements.
Vision Corporation has opted for Oracle Learning Management (OLM) as a solution to meet its
learning requirements.
In this practice, you define resource types by using the training resource key flexfield.
Assumption
• You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which you want to complete this practice.
• For this practice, log in as hrms/welcome and use the System Administrator
responsibility.
Task
Configuring the Training Resource Key Flexfield
Create the Computers resource type for Vision Corporation using the training key flexfield as
defined below:
1. Define a structure named xxComputers to the training resource key flexfield, where xx
represents your unique identifier, for example your initials.
2. Add two segments Name and Type to the xxComputers structure.
3. Define value sets to validate (restrict) the values that a user can enter for the above two
segments.
Value Set Maximum Size Validation Type

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xxName 60 Independent
xxType 20 Independent
4. Add values to the xxType value set you defined.
Values Description
Desktop Computer Desktop Computer
Laptop Laptop

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Solution - Configuring Training Resource Key Flexfield
Define Training Resource Flexfield Value Sets and Segments
1. Using your System Administrator responsibility, navigate to the Key Flexfield Segments
window:
• (N) Application > Flexfield > Key > Segments
2. Query the Flexfield Title Training Resources by entering Training Resources in the
Flexfield Title field and Learning Management in the Application Field.
3. Enter the Code as xxComputers, where xx is the identifier.
4. Enter the Title as xxComputers.
5. Click the Segments button to add segments to the xxVenue structure.
6. The Segments Summary window is displayed. Click the selector to enter the segment
details. The Segments window is displayed.
7. Enter the name of the segment as xxName.
8. Enter the segment number as 1.
9. Make sure to select the Enabled, Displayed, and Indexed checkboxes.

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10. Click the Value Set button once you are on the Value Set field, to define the value set for
this segment. The Value Sets window is displayed.
11. Enter the Value Set Name as xxName.
12. Enter the Maximum Size as 60.
13. Select the Validation Type as Independent to allow the value set to have a valid list of
values.
14. Save your work and return to the Segments Summary window.
15. Repeat the steps numbered 6 to 13 to define the xxType segment and the xxType value
set for the Trainer key flexfield structure.
16. After creating the second segment return to the Key Flexfield Segments window.
17. Select the Freeze Flexfield Definition checkbox.
18. Select the Allow Dynamic Inserts checkbox to create new resource name combinations in
the Resources window.
19. Click the Compile button to compile and generate the flexfield.
20. Now you will add values to the xxType value set that you defined. Navigate to the
Segment Values window:
• (N) Application > Flexfield > Key > Values

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21. Select the xxType value set.
22. Enter the values Desktop Computer and Laptop, which will indicate whether the
computer is a desktop or a laptop.
23. Save your work.
The xxComputers structure that you created represents the computer resource type. Add
xxComputers as a value to the Resource Type lookup. You can then book resources of the
type xxComputers for your classes and sessions.

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Segment Reuse
Segment Reuse
You can, for example, include the Training Center segment in the structures for all resource
types so that you can report on all resources held at your training centers.

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Descriptive Flexfields
Descriptive Flexfields
The diagram shows the structure of the Class Details page, which displays class information. In
Professional User Interface windows, a descriptive flexfield appears in the window as a single-
character, unnamed field enclosed in brackets; in Oracle Applications Framework pages, a
descriptive flexfield looks just like any other field, as shown in the diagram.
In the example, Additional Class Information is a descriptive flexfield that has the segments
Audience, Objective, and Difficulty Level. You can create one descriptive structure for each
record and up to 30 segments in each structure.
Descriptive Flexfield Segments
You can define the following types of segments:
• Global segments: Appear in all windows
• Context-sensitive segments: Appear only when a defined context exists. You can prompt
the user to provide the context, or you can provide the context automatically from a
reference field in the same block.
See Descriptive Flexfields in the online help.

Implementation II: Administration and Organizations
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Implementation II:
Administration and
Organizations
Chapter 4

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Overview
Overview
This topic discusses how to create lookups and define users, business groups and organizations.
Lookups provide lists of valid values on certain fields throughout the application. You define
business groups and internal training organizations so that you can select these organizations
when you define courses and schedule classes. You can share your organization definitions
with other Oracle applications.

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Setting Up Users
Setting Up Users
To enable access to any of the OLM pages or windows, a System Administrator must first
create a new application user, linking the user to a person defined in Oracle HR or to a
customer contact. The user must have access to the default responsibility (Oracle Learning
Management Administrator) supplied with the application.
You must also attach a role to the application user if the user requires to perform specific
administrative tasks. You can restrict administrator access to a subset of the application (such
as the catalog or resources) through OLM’s implementation of Role-Based Access Control
(RBAC). The Implementation V: Security and Integrated Applications topic covers RBAC in
detail.

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Lookups
Lookups
Lookups are common to all Oracle applications. Use lookups when you want to specify the
values that users can enter into a particular field. The list of values ensures that all users use the
same set of information, which makes it easy to inquire and report about the information.
Lookups also speed up data entry because you can enter just enough data to identify the value,
and the system completes the entry.
Each list of values, called a lookup type, consists of a code and a meaning. For example, the
YES_NO lookup type contains a code Y, meaning Yes, and a code N, meaning No. Users see
only the values, Yes and No, they do not see the codes. You can add new lookup values at any
time. You can set the Enable Flag for a value to No, so that it no longer appears in the list of
values, or you can use the Start and End Dates to control when a value appears in a list.
There are some predefined lookup types. You can define lookup values for the predefined
lookup types depending on the access level.

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Lookup Access Levels
Lookup Access Levels
The access level for a lookup defines the ability to disable values and add new values. There
are three access levels for lookups:
• User level: You can add new values and disable the supplied values. An example of this
access level is the Training Plan Component Cancellation Reason lookup. You can disable
a particular reason or add new reasons when applicable.
• Extensible level: You can add values, but you cannot disable supplied values because the
application requires them. An example of this type is the Content Server Protocol Types.
It has the supplied values ftp, http, and https that you cannot disable. You can, however,
add new protocols if required.
• System level: You can neither add values nor disable supplied values. You can only
change the meaning or description of supplied values. Catalog Objects is one example of a
system-level lookup. It has supplied values including Category, Course, and others that
you cannot disable, nor add to.

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Lookups in OLM
Lookups in OLM
The slide shows a number of predefined lookup types. For a detailed description and the
lookup values for each of these lookups, navigate to the Lookups window available in the
Oracle Learning Management Administrator responsibility.
You can query for all lookups by entering Learning Management in the Application field.

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Defining a Business Group
Defining a Business Group
You define a business group and internal training organizations so that you can select these
organizations when you create training activities and schedule events. You can share your
organization definitions with other Oracle applications.
If you are implementing Oracle Human Resources, use your HR Business Group, which
enables you to share data on people, organizations, locations, and skills across the applications.
If you are implementing OLM without Oracle HR, use the supplied setup business group, with
all of its default definitions, as the starting point for your own business group. The default
responsibility uses this business group.
Business groups are either global or local. You implement a global (single) business group that
enables you to define all your training structures only once. This enables learners from other
business groups to enroll in classes in the global business group. Multiple business groups are,
however, useful if the enterprise is a holding company or a corporation with a number of
subsidiary companies spread across the globe. In this case, you must implement local business
groups with localized training organizations.

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Defining Training Organizations
Defining Training Organizations
Organizations are your internal training departments and other departments. They can also be
external organizations such as recruitment companies (for HR departments).
In OLM, you define a business group and internal training organizations so that you can select
these organizations when you define courses and schedule classes. You set up your internal
training departments as Organizations, and your training centers as of the type Training Center.
You do not assign people to Training Centers in Oracle HR, though you must define these
centers as HR Organizations if you must add them to Organization Hierarchies. However, you
do not use training centers in those HR organization hierarchies that you intend to use for HR
reporting purposes, such as head count.
See Organizations in the online help.

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Creating Locations
Creating Locations
You must create your enterprise business groups and organizations in the following order:
• Create Locations
• Create a Business Group
• Create a Training Organization
In OLM, you can specify a location hierarchy during resource booking for offline classes. For
example, you select a Training Center (a general locale or organization, for example) and a
Location (perhaps a building or institution belonging to the training center) and then book a
Primary Venue (such as a classroom or meeting room).
See Setting up Locations in the online help.

Implementation III: Catalog and Content
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Implementation III: Catalog
and Content
Chapter 5

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Overview
Overview
This lesson explains the setup of your catalog and content functions.

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Resources Setup
Resources Setup
Suppliers are the internal or external agencies who provide training classes or resources for
training (such as rooms and equipment). You must define supplier names before you can enter
resources in OLM.
Note: You must set up customers if you need to enroll learners from external organizations in
your classes.
To enable instructors to use the instructor interface, you must enter instructors as persons
before you can select them as resources and assign them the Instructor responsibility.
Alternatively, you can simply record that a certain supplier provides a certain number of
unnamed instructors. This alternate method does not enable instructors to use the OLM
Instructor interface.
Use the HR People window to enter your instructors.
You can enter specific instructors or other resources such as rooms and equipment using the
Resources page.

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Delivery Modes Setup
Delivery Modes Setup
Use the Setup pages to define delivery modes, in each case choosing a combination of
Synchronous or Asynchronous, and either Online or Offline:
• Synchronous: Any scheduled learning
• Asynchronous: Learning that learners can take at any time within the dates and conditions
that you define
• Online: Learning that learners play online, using the OLM player. The online delivery
mode is available only if you have purchased the online component of OLM.
• Offline: Learning not delivered in the online player, for example traditional instructor-led
classroom learning
These combinations provide you with four different delivery mode types, but you can create
multiple delivery modes of the same type, and name them whatever you choose.

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Category and Course Structure
Category and Course Structure
You create at least one catalog category to hold all your business group’s courses, offerings,
classes, learning paths, and learning certifications. Use the Catalog pages to create categories
and courses. A good practice is to first create a root-level category (the top category in the
catalog) with the name of your business group because it represents your business group. Then,
define courses that you (or other suppliers) make available to learners. You or other
administrators may enter some or all of these courses later.
Establish learner access at the category and lower levels depending on the access model that
have defined for your organization.
Note: Though a course can belong to more than one category, the course inherits learner access
from the primary category only.

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Classes and Enrollments
Classes and Enrollments
OLM provides predefined class statuses end enrollment status types. You can create your own
class statuses and define more than one learner status for each enrollment status type. You can
have one, and only one, default status for each enrollment status type.
You can define booking priorities as values for the lookup type PRIORITY_LEVEL (in Oracle
HR)
You can set up justifications that learners, managers, and administrators can use to determine
the order to use in filling vacancies from the waiting list. You must connect each justification
to a priority level.
You define values for the profile options to activate automatic waitlisting, for example, to
identify the enrollment statuses assigned to classes for automatic waitlist enrollments.
See Class and Enrollment Management in the implementation steps in the online help.

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Learners and Training Managers
Learners and Training Managers
If you are running the full version of Oracle HR:
• You can enter internal learners, instructors, and training managers as workers.
• You can implement the competency approach where you hold the qualifications,
attributes, and knowledge that learners gain from attending classes as competencies.
• You can allow specific users to add the competencies delivered by the course to a
learner’s competency profile.
If you do not run Oracle HR, you must install HR Foundation, which does not require an
additional license but does offer substantial benefits, such as competency management,
manager self-service access, and learner self-service access.
See Oracle HR Foundation in the online help.

Chapter 5 - Page 9
Content Server Setup
Content Server Setup
Defining a content server is not mandatory. OLM can play content associated with any URL,
which may be a third-party Web server or your own Web server, inside or outside a firewall.
However, the additional step of defining one or more content servers enables you to transfer
content to the server through the application interface (with no requirement for an FTP server),
using the Upload and Import utilities.
Note: The content server setup is optional, you must set up a content server if you import
SCORM content into your application.
See Setting up a Content Server in the online help.

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SCORM Adapters
SCORM Adapters
The Oracle SCORM adapter enables SCORM-compliant content to communicate with the
application by using the SCORM JavaScript API. Learners cannot successfully play SCORM-
compliant content in the OLM player until you have installed this adapter.
To set up a SCORM adapter, you install a number of adapter files on the same server as the
content, and register the location of the adapter in the OLM administration interface.
The setup page in the administration interface also provides options to help with diagnosis, if
you encounter any problems when launching SCORM-compliant content.
See Setting up a SCORM Adapter in the online help.

Chapter 5 - Page 11
Conference Server Setup
Conference Server Setup
You must set up a conference server in your application to facilitate integration with Oracle
Collaboration Suite Web Conferencing (OWC). OLM uses the integration with OWC to
deliver online synchronous classes over the web.
To set up a conference server, you specify the server URL, Site ID and the Authentication
Token values. OLM uses the server URL to connect to the OWC server. The Site ID and the
Authentication Token are the authentication parameters required to connect to the OWC server.
You can obtain these values from the OWC administrator.

Chapter 5 - Page 12
Announcements
Announcements
Use the Setup page to create announcements. Learners can view the announcement from the
Announcements container on the learner home page.

Implementation IV: Pricing and Finance
Chapter 6 - Page 1
Implementation IV: Pricing
and Finance
Chapter 6

Chapter 6 - Page 2

Chapter 6 - Page 3
Overview
Overview
This topic explains pricing and financial setup options, and report creation in Oracle Learning
Management (OLM).

Chapter 6 - Page 4
Financial Setup
Financial Setup
If you do not run Oracle Financials, you must undertake the following implementation steps. If
you already run Oracle Financials, the data that you require is already set up for you. Setting up
the following options activates your Suppliers and Customers windows and assists you in
transferring costs between OLM and your accounting system:
• Accounting Flexfield: You must define an accounting flexfield and define a structure for
your accounting flexfield that contains the segments you want to use.
• Calendar: You specify a period by specifying details such as the period type (for example,
year), period start and end dates, quarters within the period, and so on.
• Set of Books: You specify the name, currency, accounting calendar, and other options.
• Financial Options: Some examples include setting the desired numeric format for the
amount fields, and selecting the payment method for supplier payables.
• System Options: You can set the maximum memory size for customer transactions,
default tax cache size, rounding off rules for tax amounts, and so on.
For detailed information about how to set up the options above, see Alternate Financial
Implementation Steps in the online help.

Chapter 6 - Page 5
Interface to Your Financial System
Interface to Your Financial System
To transfer finance headers and lines, you can set up an interface that checks the following:
• Finance header status (for example, Awaiting Transfer or Not For Transfer)
• Individual finance lines status
• Header type (Payable, Receivable, Cost Transfer, or Cancellation)
• Cancellation and Authorization flags
• Header payment method
• Information from the Finance descriptive flexfield
Your interface can return the following information to OLM:
• The status of the header (Successful Transfer or Unsuccessful Transfer)
• An external reference, date, message, and a paid flag
When a header receives the Successful Transfer status, you cannot update it within OLM.
However, you can cancel it (or individual finance lines) and issue a new header to supersede it.

Chapter 6 - Page 6
Cross-Charging
Cross-Charging
OLM can charge a learner’s cost center when the learner enrolls in a class using Learner Self-
Service. The features include a window for setting up cross-charge accounting, which you must
use to set up links between OLM and Oracle General Ledger. Several system profiles control
automatic cross-charging.
The Cross-Charge Accounting window maps all defined segments in Oracle General Ledger to
a particular table in Oracle Human Resources or to an HR Costing Segment, or you can even
specify a constant value. For each segment in Oracle General Ledger, you must specify at least
one value.
If you do not use Oracle GL, you can still set up a flexible Chart of Accounts and enter your
transactions against it using the Finance Headers window.
See Cross-Charging in the online help.

Chapter 6 - Page 7
Currencies and Price Lists
Currencies and Price Lists
Oracle Applications predefine all major currencies, controlled from the system administrator
responsibility. You can:
• Enable the base currency for each business group
• Enable as many other currencies as you need.
You can disable a currency by deselecting the Enabled check box or by entering an end date
for the currency in the Currencies window.
A price list is a catalog of courses and the prices at which they are available between certain
dates. You can define any number of price lists, for example, for different seasons or for
different course types. Catalog Administrators can select a standard price from a price list
when they schedule classes.
Note: You must enable at least one currency as the default (base) currency for all information
related to money.

Chapter 6 - Page 8
Reports
Reports
OLM provides the following options to create and use reports:
• Use Standard Reports: OLM includes several standard reports, written using Oracle
Reports and registered as concurrent programs with the Standard Requests Submission
(SRS) feature of Oracle Applications.
• Write New Reports: You can augment standard reports by creating your own reports. If
you run Oracle Discoverer, you can choose from a number of ready-to-use reports.
• Register Reports as Concurrent Programs: After you have written new reports, you must
register the report as a concurrent program by using the Concurrent Programs window.
• Define Report Sets: You define report sets and link to a responsibility enabling you to
restrict user access to reports.
If you also have Oracle HRMS installed, Workforce Intelligence includes Reports, Discoverer
Workbooks, and Performance Measures designed to help you investigate the competencies,
proficiencies, and training within your enterprise.
Note: Seventeen Discoverer reports are available with OLM license; you do not require a
separate Discoverer license unless you need to modify the reports.

Implementation V: Security and Integrated Applications
Chapter 7 - Page 1
Implementation V: Security
and Integrated Applications
Chapter 7

Chapter 7 - Page 2

Chapter 7 - Page 3
Overview
Overview
Financial security can prevent users with specific responsibilities from changing or deleting
monetary or unitary amounts. Enrollment status security can prevent users with specific
responsibilities from entering or modifying enrollments.
Function and security options can restrict user access to records, windows, and functions. Role-
Based Access Control enables you to provide administrative access to a subset of the
application. Setting these options can secure your data and grant users access appropriate to
their needs. Organization security can prevent users outside your HR organization from
entering or modifying events, enrollments, or programs.

Chapter 7 - Page 4
Financial Security
Financial Security
You can prevent users of a certain responsibility from being able to update and delete the
following amounts:
• Monetary
• Unitary (invoice)
• Standard
Use the Menus window to set up financial security. You can query a menu and enter functions
that restrict access to financial information to users of a particular responsibility. For example,
to prevent users from updating and deleting monetary and unitary (invoice) amounts, enter the
OTA_FIN_ST_MONEY_NO_UPDATE function on the menu for that responsibility.
After financial security has been set up (depending upon whether you are preventing users
from updating monetary, unitary, or standard amounts), it affects the following windows:
• Enrollment Details
• Customers for Restricted Class
• Finance Lines

Chapter 7 - Page 5
Enrollment Status Security
Enrollment Status Security
Enrollment status security prevents specified users from entering, updating or deleting
enrollments of a certain status. For example, your enterprise can allow all users to request
enrollments, but allow only the course administrator to place an enrollment.
Once you set up enrollment status security, users with a specific responsibility cannot enter,
update, nor delete enrollments of the statuses you specify.

Chapter 7 - Page 6
Function and Security Configuration
Function and Security Configuration
OLM offers three methods for determining administrative access to people and functions:
• Role-Based Access Control (RBAC) determines administrator access to the range of OLM
functions. The application uses permissions to define view and edit access to functions
according to a range of roles.
• The HR Security Group model specifies the groups of people to which administrators gain
data-entry access.
• Organization Security enables only those users who belong to the organization sponsoring
a class to update and delete classes, enroll learners, and update enrollments.

Chapter 7 - Page 7
RBAC
Role-Based Access Control
OLM uses Role-Based Access Control (RBAC), a core Oracle Applications methodology for
controlling administrator access to functions. RBAC uses a hierarchy of roles, permission sets,
and permissions to fine-tune the access.
OLM provides the following pre-defined roles under the main Learning Administrator role:
• Learning Catalog Administrator
• Learning Content Administrator
• Learning Enrollment Administrator
• Learning Finance Administrator
• Learning Resource Administrator
• Learning Setup Administrator
OLM also provides numerous pre-defined permissions and permission sets. You can attach
multiple permission sets to each role. You must configure RBAC effectively to meet your
business requirements.
See Role-Based Access Control in the online help.

Chapter 7 - Page 8
Security Groups
Security Groups
Administrators can enter data for all people in their own organization (typically their business
group). To control administrators’ ability to view and select learners outside of specified
organizations, you can implement the HRMS Security Groups Enabled security model.
If you (or your HR implementation) choose not to enable security groups, each administrator
can view and select only learners from within their top-level organization, usually their
business group.
See Security Models, Oracle HRMS Configuring, Reporting, and System Administration
Guide.

Chapter 7 - Page 9
Organization Security
Organization Security
If an administrator who belongs to the organization sponsoring (administering) a class selects
the Secure box on the Create Class page, only users who belong to the same organization can
update and delete classes (including customer-based classes), or enroll and maintain learners in
those classes.
If you do not set up organization security, all users can update and delete classes and programs
and enter, delete, and update enrollments.
See Organization Security in the online help.

Chapter 7 - Page 10
Menu Security
Menu Security
In most Oracle applications, you can open multiple windows from the Navigator window
without closing the window that you have already opened. However, Oracle HRMS, including
OLM, does not support multiform functionality. You must disable this feature on menu
structures that access the Oracle HRMS windows.
You can define menu functions to control access to available windows. You can also create
your own menus to rearrange the default menu and add submenus for the new functions that
you have defined.
As discussed earlier, RBAC enables you to restrict access to a subset of the application. You
can configure RBAC to define view and edit access to menus according to a range of roles.

Chapter 7 - Page 11
Profile Options
Profile Options
Use the System Profile Values window, accessible from the System Administrator
responsibility, to set profile options at each level as follows:
• Site: These settings apply to all users at an installation site.
• Application: These settings apply to all users of the application.
• Responsibility: These settings apply to all users currently signed on under the
responsibility.
• User: These settings apply to individual users, identified by their application usernames.
The OLM profile options are grouped into: General, Waitlisting, Order Management
Integration, and Self-Service. Profiles set in one category are not applicable to the others. For
example, the profiles in the Order Management category apply only to classes and enrollments
originating in Order Management. So, setting a value for the profile option OTA:OM
Default Class Owner does not set the default owner for classes originating directly in
OLM.
See Profile Options in the online help.

Chapter 7 - Page 12
Order Management Integration Setup
Order Management Integration Setup
To integrate OLM with Oracle Order Management (OM), perform the following:
Set up Order Management for OLM: This mainly involves the following steps:
• For OM to recognize OLM courses, set up an OLM-specific Unit-of-Measure Class and
two Units of Measure.
• Set up OLM-specific transaction types.
• To grant OLM users direct access to the Sales Order window, add two functions to the
OLM responsibility to which you want to grant access by using the Menus window.
Place items in Inventory: After you have created the Units of Measure, you can enter training
as items in Oracle Inventory, which you can access directly through OM.
Create price lists for OLM classes: Oracle Pricing requires you to set up price lists and pricing
formulas. As a prerequisite, you must set up an Oracle Pricing descriptive flexfield.
Link courses to Order Management: After you have inventoried and priced training items in
OM, you can link them to Oracle Learning Management.
See Using OLM with Order Management in the online help.

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Catalog
Chapter 8

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Catalog

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Overview
Overview
The core of OLM is the catalog, a hierarchy of catalog object types: categories, courses,
offerings, classes, sessions, learning paths, learning certifications, forums, and chats. Learner
access is a term in OLM for determining who can view and enroll in any given class.

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Catalog Hierarchy
Catalog Hierarchy
The catalog provides learning administrators with a nested hierarchy comprising the catalog
objects that hold all the learning information. You can browse all the available learning, or drill
down for detailed descriptions of each of the catalog objects. From here, you create and
maintain all your catalog objects: categories, courses, offerings, classes, sessions, learning
paths, learning certifications, forums, and chats. The following slides discusses the catalog
objects in detail.

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Categories
Categories
Categories serve as the parent objects for all other catalog objects. They themselves do not
hold any information, but are containers for other catalog items, typically courses. You can use
categories to group courses targeting a particular organization or a group of learners. A
category can also hold other categories enabling you to create a nested structure. You can
define learner access for a category. Learner access is covered in more detail later in this topic.

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Chapter 8 - Page 6
Practice - Creating a Category
Overview
In this practice, you define a category and provide learner access to it.
Assumption
• For this practice, log in as hrms/welcome and use the US Learning Management
Administrator responsibility.
Note: The US Learning Management Administrator responsibility is applicable to users
in all locations except France. France users must use their localized (country-specific)
responsibility.
• The dates used in the practices are based on the date of creation of the practice. Change
the year in the date if not applicable. For example, this practice mentions the category
start date as 20-Jan-2005. If this date is in the past, use 20-Jan-2006 or 20-Jan-2007 as
applicable.
Task
Creating a Category
The training department in Vision Corporation is launching the Customer Relations Management
(CRM) courses for customer service employees in Australia. To categorize the CRM courses,
create a category named xxCRM, where xx represents your unique identifier.
1. Create a category:
• The category name is xxCRM, where xx represents your unique identifier.
• Create the category within the root category Vision Corportation.
• Make the category available to employees from January 20, 2005.
Providing Learner Access
The xxCRM category comprises courses for all customer service employees. Provide learner
access to these employees at the category level to enable them to enroll in courses, learning
paths, certifications, and all other learning within the category. Providing learner access at the
category level also ensures that access is not excluded at the lower levels.
2. Define learner access for the xxCRM category:

Catalog
Chapter 8 - Page 7
• Add access by assignment.
• Add all employees having job as Customer Service and Business Group as
Vision Australia.

Catalog
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Solution - Creating a Category
Creating a Category
1. Using your US Learning Management Administrator responsibility, navigate to the Catalog
page:
• US Learning Management Administrator > Catalog Administration
2. Select the Vision Corporation category within which you want to create your category.
3. Select Category from the Create list and click Go. The Create Category page is displayed.
4. Enter xxCRM in the Category field and provide a description.
5. Enter the start date as 20-Jan-2005. You must enter the start date, but the end date is
optional. Note that you cannot have courses for this category earlier than the category start
date or later than the category end date.
6. Select Apply to save your work.

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Providing Learner Access
7. Click Details for the xxCRM category that you just created.
8. Select the Learner Access link on the left frame. The Learner Access page is displayed.
9. Select Assignment in the Add Access By list. In the Job field, search and select
Customer Service job in the business group Vision Australia. This
automatically adds all customer service employees in Australia to the category, providing
the employees access to the xxCRM category.
10. Check Self Enrollment to enable selected learners to bypass the approvals process
when enrolling in classes governed by these access rules.
You can now create courses, offerings, classes and learning paths pertaining to CRM within this
category. All customer service employees in Vision Australia can access the category and view
its contents.

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Courses
Courses
A course typically defines what a class teaches a learner. It holds the following information:
• Topics and description
• Objectives
• Competencies delivered
• Professional credits delivered
• Administrative details
If you are using Oracle Order Management to manage external classes, you can associate your
inventory organization with a course.
Catalog Prerequisites
You can specify courses and competencies a learner must or should complete before enrolling
in a given class. Mandatory prerequisites prevent learners from enrolling in the class, while
advisory prerequisites merely inform the learner of courses they should take or competencies
they should acquire prior to enrollment.

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Practice - Creating a Course
Overview
In this practice, you create a course and add learner competencies to the course.
Assumption
Tasks
Creating a Course
The training department has launched Cultural Awareness as one of the courses in the CRM
category. Create the Cultural Awareness course within the xxCRM category that you created in
the last practice.
1. Create a course:
• The course name is xxCulturalAwareness, where xx is your unique identifier.
• The course code is xx001, where xx is your identifier.
• Make the course available from 20-Jan-2005.
• The sponsor organization is Vision Corporation and the course administrator is Ms.
Rachel Abbott.
• Add the Customer Orientation learner competency to the course at level 3. Level 3
indicates that the employee consistently meets customer expectations.

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Solution - Creating a Course
Creating a Course
page:
2. Select the xxCRM category within which you want to create the course.
3. Select Course in the Create list and click Go. The Create Course page is displayed.
4. Enter xxCultural Awareness in the Course field.
5. Enter xx001 as the course code.
6. Enter a description for the course.
7. Enter the start date as 20-Jan-2005. The end date is optional. You cannot run classes for
the course earlier than the course start date or later than the course end date. Therefore,
make sure to set the course start date to a date prior to any classes that you plan to create.
8. Scroll down to view the other sections in the Create Course page.

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9. Select Vision Corporation as the sponsor organization and Rachel Abbott as
the course administrator.
10. Click Apply to save your work.
11. To select the course, click the course name on the Catalog page. You now add competency
to the course.
12. Click the Learner Competencies link on the left frame and Click the Add button.
13. The Add Learner Competency page is displayed.
14. Search and select Customer Orientation as the competency and select 3 as the level
of expertise.
15. Click Apply to save your changes.

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Offerings
Offerings
Offerings typically determine how a course is delivered: synchronous or asynchronous, online
or offline. You schedule synchronous offerings for a specific time; whereas learners can take
asynchronous offerings at any time. Learners launch online offerings in the OLM online
player; whereas offline offerings are not launched within the application. These combinations
provide four distinct delivery modes in OLM:
• Online synchronous (live web conferences)
• Online asynchronous (online self-study or recorded web conferences)
• Offline synchronous (traditional instructor-led class)
• Offline asynchronous (reading a book)
In the case of online offerings, the offering identifies the starting learning object of the online
content that the learner will launch in the player. You can also set player preferences, to enable
or disable options displayed on the player toolbar when the learner plays an online offering.
You can define cost and pricing information at the offering level, which default for any classes
based on the offering. You can also specify instructor competencies for an offering.

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Classes and Sessions
Classes and Sessions
Classes are the catalog objects that learners enroll in. You can define the following for any
class:
• Schedule dates, times, and locations: For each class you can specify dates, times,
durations. Class dates must fall within the valid dates of its parent offering. For online
classes, learners and instructors view the correct class and enrollment times for their own
time zones.
• Learner access: You can mark a class as Restricted. This limits enrollments to external
learners from selected customers, or activates learner access for internal learners.
Otherwise, the class is open to any learner.
• Enrollments: You can designate the beginning and the end of the enrollment period. This
enables you to plan and resource classes without making them available to learners. You
can close enrollment for a class that is about to begin or for a class that may be canceled.
• Resource bookings: You can book an instructor or other resources for a class.
Sessions are at the lowest level in the catalog hierarchy. Sessions help you create a detailed
agenda for a synchronous class, and book different instructors for different parts of the class.

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You can break a class down into shorter sessions, specifying the location, resources and start
and end times of each session.

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Competencies
Competencies
Learners gain competencies at specific proficiency levels through classes your enterprise (or an
outside supplier) provides. You can specify learner competencies at the course level.
You can require the instructor of each course to exhibit competencies at specified proficiency
levels. Instructor Competencies help you specify the competencies required of an instructor of
an offering and of the classes based upon it.
You can update a learner’s personal competency profile after they have successfully gained a
competency. If you have Competency Automation enabled, you can update competencies
automatically, depending on the default workflow rule chosen. To enable automatic
competency update, you must set one of the following options against the specific course or
offering:
• Notification, Automatic Update after Approval
• Notification, Automatic Update without Approval
• No Notification, No Auto Update
• Notification, Manual Update
See Competency Automation in the online help.

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Web Conferences
Web Conferences
A Web conference facilitates delivery of online synchronous classes. OLM integrates with
Oracle Collaboration Suite Web Conferencing (OWC) to deliver online classes over the Web.
You must set up a conference server that integrates your application with the OWC server.
Live Web Conference
You can create a Web conference for an online synchronous class after you have set up a
conference server in the application. OWC uses the conference information entered in OLM to
create the web conference on the OWC server.
Recorded Web Conference
You can also host online asynchronous classes as Web conferences. OWC enables you to
record a Web conference on the OWC server while playing the conference. To deliver an
online asynchronous class as a recorded web conference, you associate the class with the
learning object that has the recorded Web conference information specified. Learning Objects
are covered in detail in the Content Assembly topic.

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Practice - Creating an Online Synchronous Class
Overview
In this practice, you learn how to create an online synchronous class.
Assumption
Task
In the previous practice session, you created the Cultural Awareness course. To offer this course
as an online synchronous class that an instructor can deliver live to learners over the web, you
must create a web conference offering, a class for the offering, and a web conference for the
class.
Creating an Offering
1. Create an online synchronous offering for the xxCultural Awareness course:
• The offering name is xxCultural Awareness Online Offering, where xx represents your
unique identifier.
• The offering start date is 20-Jan-2005.
Creating a Class
2. Create a class for the above offering:
• The class name is xxCultural Awareness Online Class, where xx represents your unique
identifier.
• The class start date is 20-Jan-2005.
• The enrollment start date is 20-Jan-2005.
Creating a Web Conference
3. Create a web conference for the class as follows:

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• The web conference name is xxCultural Awareness Web Conference, where xx
represents your unique identifier.
• The start date is 20-Jan-2005 and the start time is 9:00
• The end date is 22-Jan-2005 and the end time is 17:00

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Solution - Creating an Online Synchronous Class
Creating an Offering
page:
2. Select the xxCultural Awareness course for which you want to create an offering.
3. Select Offering from the Create list and click Go. The Delivery Mode page is displayed.
4. Select the Web Conference Training delivery mode, which signifies that the
offering is online synchronous.
5. Enter xxCultural Awareness Online Offering as the offering name.

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6. Select Customers, Conflict and Confrontation in the learning object field.
This associates the online offering with a content structure.
Note: Learning objects are database objects that represent the physical content residing on a
content server. You will learn how to create a learning object in Practice 10 (Creating a
Content Hierarchy).
7. Enter the start date as 20-Jan-2005.
8. Click Apply and Add Details
Creating a Class
9. Click Manage Classes.
10. Enter the title as xxCultural Awareness Online Class.
12. Specify the Enrollment Start Date as 01-Jan-2005.
13. Click Apply and Add Details.
Creating a Web Conference
14. Select the Web Conference link to create a web conference for the class.
15. Click Create Web Conference.
16. The ADS Vision Corporation Conference Server is selected by default in the
Conference Server Name field.

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17. Enter xxCultural Awareness Web Conference in the Web Conference Name
field.
18. Specify the host username as douglas.william@oracle.com
19. The start date is the class start date by default. Enter the start time as 17:00
20. Enter the end date as 23-Jan-2005 and the end time as 17:00.
21. Click Apply to save.
The Cultural Awareness online class is now available for delivery by an instructor to
learners over the web.

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Forums and Chats
Forums and Chats
A forum is a message board that learners and instructors can use to post general learning topics
for discussion. Chats enable quick and easy online communication between learners and
instructors.
Category Forums and Chats
Category forums and chats encourage participation in general subject areas beyond learners
enrolled in a specific class. They are accessible to all learners who meet the learner access
conditions defined for the forum or chat. You can book a moderator to monitor messages
exchanged in category forums and chats.
Class Forums and Chats
Learners can use class chats to exchange queries on the class subject area with instructors and
other learners enrolled in the class. Class forums support both public and private messages.
Learners can access the class forums and chats from the learner interface, only after they have
enrolled in the class. Instructors can access the forums and chats associated with their class by
logging in to the instructor self-service.

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Practice - Creating Forums and Chats
Overview
In this practice, you learn how to create forums and chats.
Assumption
Task
Creating Forums and Chats
In the previous practice session, you created the CRM category and the Cultural Awareness
online class. Create a category forum within the CRM category to enable learners to post topics
on CRM for discussion. Create a class chat for the Cultural Awareness online class to enable the
instructor and the learners enrolled in the class to chat online.
Creating a Category Forum
1. Create a category forum:
• The category forum name is xxCRM Forum, where xx represents your unique identifier.
• Create the forum within the xxCRM category.
• Only those learners who have access to the xxCRM category must have access to the
forum.
• Enable learners to enter HTML text in the forum.
• Disallow attachments in the forum.
• Book Ms.Amy Ray as a moderator for the category forum.
Creating a Class Chat
2. Create a class chat:
• The chat name is xxCultural Awareness Class Chat, where xx represents your unique
identifier.

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• Create the chat within the xxCultural Awareness Online Class.
• Enable learners to access the chat beyond the class end date.

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Solution - Creating Forums and Chats
Creating a Category Forum
page:
2. Select the xxCRM category within which you want to create the category forum.
3. Select Category Forum from the Create list and click Go. The Create Category Forum page
is displayed.
4. Enter xxCRM Forum in the Name field and provide a description.
5. Enter the forum start date as 20-Jan-2005. You must enter the start date, but the end date
is optional. If you do not enter the end date, the forum is available until the category end
date.
6. Check Render HTML to enable learners to enter HTML text in the forum messages.
7. Check Restricted.Only those learners who have access to the xxCRM category can
subscribe to the xxCRM Forum.To further restrict access to the forum, you can define
learner access conditions for the category forum.
9. To book a moderator for the category forum, select the Resource Bookings link on the left
frame.

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10. Select Trainer in the Add list and click Go.
Note: To book a user as a moderator, you must define the user as a trainer resource or as any
other resource that contains a Person Value. A moderator must log in to the instructor
interface to moderate the forums and chats.
11. The start date for the resource booking is the forum start date by default. Specify the end
date as 20-Feb-2005.
12. Select Amy Ray in the Name field.
You have successfully created the category forum and booked a moderator for the forum.
Creating a Class Chat
14. In the catalog hierarchy, select the Class link for xxCultural Awareness Online Offering.
15. Select xxCultural Awareness Online Class.
16. Select Class Chats in the Manage list.
17. Click Create Class Chat.
18. Enter xxCRM Class Chat in the Name field and provide a description.
19. Specify the start date as 20-Jan-2005 and the start time as 9:00.
You have successfully created the chat for Cultural Awareness Online Class. This chat is
available to the learners enrolled in the class and the instructor of the class.

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Learner Access
Learner Access
Learner access can be of two types. You can define learner access on all catalog objects by
assignment or learner: this is local access. To add by assignment, you can specify any
combination of organization, job, and position - for example, to grant access to all members of
an organization, or to all senior programmers in the business group. Adding access by learner,
grants access to selected individuals.
Lower level catalog objects (for example, courses) inherit learner access from higher levels
(for example, categories) and cannot override the access defined for the parent objects.
Therefore, if you want most learners to view and enroll in all classes under a category, then
define learner access at the category level. However, if different sets of learners require access
to different courses under the category, then define learner access at the course, offering, or
class levels, and not at the category level.
The self-enrollment option enables the selected learners to bypass the approval process when
enrolling in classes governed by these access rules.

Learning Paths and Learning Certifications
Chapter 9 - Page 1
Learning Paths and Learning
Certifications
Chapter 9

Chapter 9 - Page 2

Chapter 9 - Page 3
Overview
Overview
Learning paths and learning certifications enable users to group courses to meet larger learning
objectives.

Chapter 9 - Page 4
Learning Paths
Learning Paths
A learning path is a sequence of courses grouped together and tracked as a whole. It sets a
learning objective for learners. To meet the objective of the learning, a learner focuses on
completing the courses in the suggested sequence.
For example, a learner must have knowledge of Oracle, Java, and JDeveloper to become an
Oracle Java Developer. You can create a learning path and add the three courses to it; a learner
aspiring to become an Oracle Java Developer can subscribe to the learning path and take the
courses.
As with other catalog objects, you can establish learner access conditions for a learning path.
You can also define learner competencies for learning paths. These competencies are in
addition to the competencies that already exist at the individual course level.
Learners and managers can also create learning paths through the self- service interfaces.
These learning paths usually serve individual needs, and do not appear in the catalog.
Appraisers and managers can also create learning paths from Talent Management.

Chapter 9 - Page 5
Learning Path Sections and Components
Learning Path Sections and Components
A learning path must contain at least one section. Components are existing courses that you
add to a section in a learning path. The section types available are:
• All Components Mandatory: Learner must complete all courses in the section
• All Components Optional: All courses in the section are optional. The learner may elect to
enroll in one or more, or in none of the courses.
• One or More Components Mandatory: You specify the number of courses the learner
must complete, but the learner selects which courses to take.
For example, it may be mandatory for an Oracle Java Developer to have knowledge of Oracle
and Java; JDeveloper knowledge may be optional. You can create sections and add courses to
the Oracle Java Developer learning path as illustrated in the slide.
A learning path is marked as completed when a learner has met the completion requirements of
all sections in the learning path.

Chapter 9 - Page 6
Subscription and Enrollment
Subscription and Enrollment
To enroll in an individual component in the learning path, learners require access to each
component course separately.
When learners subscribe to a learning path, the application does not automatically enroll them
in any associated classes, as only the learner knows when and where they can take a class.
Learners must search offerings and classes of each course that they want to take. Similarly,
when learners unsubscribe from a learning path, they must unenroll from individual classes
separately, as they may wish to keep one or more enrollments from the path.
When a learner subscribes to or unsubscribes from a learning path, or when a learning path is
due for completion, the application sends workflow notifications.
See Learning Path Notifications in the online help.

Chapter 9 - Page 7
Practice - Creating a Learning Path
Overview
In this practice, you learn how to create a learning path.
Assumption
Task
Creating a Learning Path
To improve customer relations, the customer contact staff must undergo the CRM training
consisting of two courses, your xxCultural Awarness course and a course already created for
you. To grant the employees easy access to the courses in the training program, create a learning
path.
1. Create a learning path:
• The learning path name is xxCRM Learning Path, where xx represents your unique
identifier.
• Create the learning path within the xxCRM category.
• The duration of the learning path is 4 days.
• The start date is January 20, 2005.
• Create a section named xxCRM Learning Path Section and add the following courses to
it:
o xxCultural Awareness
o Customer Service: The Service Advantage
• Both courses are mandatory.
• The Cultural Awareness course duration is 2 days.
• The Customer Service: The Service Advantage course duration is 2 days.

Chapter 9 - Page 8
Solution - Creating a Learning Path
page:
2. Select the xxCRM category within which you want to create the learning path.
3. Select Learning Path from the Create list box and click Go. The Learning Path page is
displayed.
4. Enter xxCRM Learning Path in the Name field.
5. Enter a description for the learning path.
6. Enter the completion target days as 4.
9. To add sections to the learning path, click Manage Sections.
10. Click Create Section.

Chapter 9 - Page 9
11. Specify the section name as xxCRM Learning Path Section.
12. Select All Components Mandatory in Completion Requirement.
14. Select the Components link on the left frame.
15. Click Add.
17. Search and select the xxCultural Awareness and Customer Service: The
Service Advantage courses.
18. Click Add to Section.
19. Enter the completion target (in days) as 2 for the xxCultural Awareness course and 2 for the
Customer Service: The Service Advantage course.
20. Click Apply.
21. Optionally, you can add competencies to a learning path by using the Learner Competencies
link. These competencies are in addition to the competencies that already exist at the
individual course level.
The learning path is ready. To make it available to learners, you can either add subscriptions
or specify learner access conditions.

Chapter 9 - Page 10
Learning Certifications
Learning Certifications
Like a learning path, a learning certification is a catalog object that contains one or more
components (courses), helping learners achieve learning goals that a single course cannot
address. Unlike learning paths, certifications can include renewals and enforced due dates.
Learners must complete classes for all components to achieve certification.
For example, Java Developers must take the Java Certification every two years to update their
knowledge and renew their certification. As illustrated in the slide, you can create a learning
certification, add the Java courses and define renewal and completion deadlines
As with other catalog objects, you can establish learner access conditions for a learning
certification. You can also define learner competencies for learning certifications. These
competencies are in addition to the competencies that already exist at the individual course
level.

Chapter 9 - Page 11
Completion and Renewal
Completion and Renewal
An unrenewable certification is one-time, which learners complete before a specific date. For
example, learners must only take the Business Ethics before the given date, they do not need to
repeat it. For unrenewable certifications, you specify the certification due date or the number of
days until due and also indicate when to send the learner a reminder of the due date.
Learners retake a renewable certification, for example the Java Certification, after a specific
period to renew knowledge on the subject. For renewable certifications, you select one of the
following options:
• Learner can renew immediately after certification due date
• Learner can renew immediately after learner completes
• Learner can renew for a period before certification expires
When a learner subscribes to or unsubscribes from a certification, or when a certification is due
for completion, the application sends workflow notifications.

Chapter 9 - Page 12
Practice - Creating a Learning Certification
Overview
In this practice, you learn how to create a learning certification.
Assumption
Task
Creating a Learning Certification
The sales, reservations, and the acceptance staff at Vision Corporation must take the Hazardous
Material Handling course regularly to update their knowledge of dangerous goods regulations
and procedures.
1. Create a renewable learning certification:
• The learning certification name is xxDangerous Goods Regulations Certification, where
xx represents your unique identifier.
• Create the learning certification within the Vision Corporation category.
• Only learners with access to the parent category must have access to the certification.
• Learners must complete the learning certification in 20 days.
• The completed certification is valid for one year.
• Learners must renew their certification 25 days before the certification expires.
• Add the Hazardous Material Handling course to the learning certification.

Chapter 9 - Page 13
Solution - Creating a Learning Certification
page:
2. Select the Vision Corporation category within which you want to create the learning
certification.
3. Select Learning Certification from the Create list and click Go. The Create Learning
Certification page is displayed.
4. Enter xxDangerous Goods Regulations Certification as the certification
name.
5. Check Restricted to enable only restricted learners to access the learning certification.
6. In the Learner Certification, Completion, and Renewal section, select Based on number of
days.
7. Enter 20 in the Learner must complete this certification in field.

Chapter 9 - Page 14
8. Select For a period before certification expires in the Learner can
Renew field.
9. Enter the renewal period as 25 days.
10. Enter 365 in the Completed certification is valid for field.
12. To add the course to the learning certification, select the Components link and click Add.
13. Search and select the Hazardous Material Handling course and click Continue.
14. Click Finish to complete.
The Dangerous Goods Regulations learning certification is created. To make it available to
employees, you must define learner access conditions for the certification or subscribe
learners to the certification.

Chapter 9 - Page 15
Learning Certification Statuses
Learning Certification Statuses
Learning certifications uses two types of statuses, subscription and period.
Subscription statuses apply to the entire subscription. These statuses determine whether the
learner is subscribed or certified, or if the certification has expired since the end date has
passed and cannot be completed.
Most status changes occur automatically; for example, the status changes from subscribed to
certified when the learner has completed all the component courses. You can manually change
some subscription statuses from the Enrollments and Subscriptions page.
Period statuses apply only to renewable certifications, and work with subscription statuses to
provide a clearer picture of the state of a subscription. The period statuses Active and Inactive
determine if a subscribed learner can or cannot renew the certification in the current period.
The Completed status indicates that the learner has successfully finished the certification for
the current period.
See Learning Certification Statuses in the online help.

Content Assembly
Chapter 10 - Page 1
Content Assembly
Chapter 10

Content Assembly
Chapter 10 - Page 2
Content Assembly

Content Assembly
Chapter 10 - Page 3
Overview

Content Assembly
Chapter 10 - Page 4
Designing the Content Hierarchy
Designing the Content Hierarchy
Before you start creating a content structure in the application, first design the structure of the
content hierarchy. You must consider the following issues while designing the content
hierarchy:
• How many folders do you require, and how should you organize them?
• Which learning objects go into which folder?
• Whether you require a test, to challenge the learners’ understanding of the content. If so,
then how many tests, and where should they be placed in the content hierarchy?

Content Assembly
Chapter 10 - Page 5
Creating the Content Structure
Creating the Content Structure
After you have designed the content hierarchy, you can create the content structure in the
application. The content structure can consist of the following objects:
• Folders: A folder is a container for learning objects and tests. In addition, folders hold the
question banks that provide the questions for your tests. You can group related learning
objects within a single folder. By creating multiple folders, you can organize your learning
objects in a structured manner, for example by subject matter or audience.
• Learning objects: Learning objects are database objects that represent the physical content
residing on a content server.
• Tests: A test is a means to measure a learner’s performance, knowledge, and skills. A test
can hold questions from one or more question banks.
Note: There must be at least one root folder within which you can create all other objects.

Content Assembly
Chapter 10 - Page 6
Creating Learning Objects
Creating Learning Objects
You can use one of three methods for creating learning objects:
• Manually create a new learning object in the administration interface.
• Import learning objects from another site or learning management system (LMS) using the
import utility.
• Copy another learning object that exists in the application. The copied object and the
source are independent of each other. You can edit the properties of the copied object to
meet your new requirements. The copy method is also a useful way of duplicating an
entire structure of objects that require some modifications, to provide a separate structure,
for example to associate similar but distinct structures with different courses.
To make a learning object available to learners, you must publish the learning object so that an
administrator can associate the object with a course offering in the catalog.
See Learning Object Management in the online help.

Oracle learning management

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