An Oracle enterprise success with Oracle Time and Labor for an electric utility company serving 23 counties with over 1,500 employees.

1. Proprietary and confidential. | 2016 AXIA Consulting™ | All rights reserved.
Oracle Time and Labor
An Enterprise Success Story

2. AXIA Consulting
About AXIA Consulting
At AXIA Consulting, we understand the importance of
choosing a trustworthy partner who takes the time to
understand your business and we have the proven
ability to deliver meaningful results.
With a team of industry experts who average 20 years of
experience in the field, AXIA’s accessible business and
technology leaders hardness their expertise to solve our
clients’ most complex problems.
Founded in 2005, AXIA is 100% employee-owned and
employs approximately 100 Senior Consultants. We are
a global company, delivering results for clients in more
than 54 countries over six continents.
www.axiaconsulting.net
Committed To Excellence
AXIA is driven by values and our commitment
to excellence, resulting in trusted partnerships
and lasting client relationships

3. Introduction
• Electric utility operating in Miami Valley for 100
years (550,000 metered customers)
• Serves 23 counties in west-central Ohio
• Various facilities and types of work
• ~1,500 employees (5 types)
• 2 bi-weekly payrolls
• Complex labor charging (project/tasks)

4. Legacy Processing – Time Recording
• Paper and Excel timesheets used to record time
• Union – handwritten
• Management – Excel template/e-mail
• Calculations and rule-logic performed manually
• Time recorded before end of pay period (estimating)
• Employees unable to look up entitlement balances
• No validation of exception-codes and project/tasks

5. Legacy Processing – Approvals
• Timesheet approvals done with minimal information
(no start/stop times)
• Management approvals done via e-mail or by
handwritten signatures and fax
• Accurate pay only if employees and supervisors
understood and interpreted complex rules
consistently
• Accurate project-task allocation depended on
employee/supervisor attention to detail

6. Legacy Processing – Processing
• Data processors keyed handwritten/Excel timesheet
information into application to send to payroll
• Handling expense of faxing, sorting, and filing paper
documents
• Time information kept at summary level
• Prior timekeeping application outdated, resulted in
manual workarounds (i.e. entitlements, union incentives)
• Payroll queried reports and distributed by email (two
week lag). Supervisors had no visibility into real-time,
labor information (especially for storms)

7. Enterprise Time and Attendance (ETA)
Time Recording Benefits
• Automate and standardize time reporting and
calculations
• Eliminate paper timesheets
• Reduce time entry errors / templates simplify entry
• No more forecasting; time entered after end of pay
period
• Improve control during approval process
(workflow/hierarchy)
• Direct supervisor approval / up-the-chain approval
• Peer approvers
• Alternate approvers
• Vacation rules
• Multiple approval options (i.e. Storm Workers)
• Entitlement balances display on timecard

8. Enterprise Time and Attendance (ETA)
Back-Office Benefits
• Reduce manual labor in time-entry process
• Time reporting done at the detail level with online
visibility into labor details (supervisor to CEO)
• Real-time, self-service reporting (i.e. storm cost
predictions, entitlement balances, labor spend)
• Access databases removed from payroll processing
• Improve application support by onsite IT team
• Eliminate storage requirements for paper documents

9. Processes Automated with ETA
• Job upgrades
• Shift differential pay
• Timecard approval
• Significant portion of timecards entered by
employee; yet flexible for batch processing when
needed
• Access databases replaced with Oracle concurrent
programs (union incentives & management auto pay
timecards
• Self-service reporting

10. Employee Types and Characteristics
• Executives
• Auto paid strictly from default – no timecards required
• Some approve/others delegate authority to admin
• Management
• Exception reporting; otherwise auto paid
• Charge multiple project-task combinations
• Eligibility for storm pay (in excess of 40 hours/week)
• Part-time/Intern/Co-op
• Record hours worked

11. Employee Types and Characteristics
• Union
• Job schedules (~100 unique)
• Shift differential
• Job upgrades (~50 unique)
• Meal tickets
• Overtime and double-time
• Charge multiple project-task combinations
• Multiple tax allocations
• Subset of employees do not use a computer
• Multiple pay schedules: Sun-Sat and DuPont 12-
Hour

12. Behind Scenes Setups
• Management - Default Costing
• Schedules, Rotation Plans, Shift Differential
• Local Tax Jurisdiction Setup
• Job Upgrade Setup
• Approval Options
• Alternate Approvers
• Peer Approvers
• Storm Worker Setup
• Timecard Hours Types

13. Online Timecard Validation
• Project-Task
• Hours Type Entry (i.e. Mgmt cannot enter
double time)
• Entitlement balance validation
• Job-upgrade (limited to eligible employees)
• Proper start and stop times
• Min-Max hours

14. ETA Project Schedule
• Project took 11 months
• Two (2) parallel payroll runs
• 10 Week System Test
• 6 weeks of hands-on training
• Six Months of Post-Production support

15. ETA Lessons Learned
• Significant business process design
• It’s Payroll – no room for error
• Involved all areas of the business, including the union
• Requirements need to be nearly 100% agreed upon before
moving to System Test
• System Test – more time than planned
• Significant detail involved in testing
• Kiosk concept - change management under estimated; more
time needed for users who are not computer literate
• Two payroll parallel-test not as valuable as planned
• Importance of having an OTL experienced resource in order to
leverage more out-of-box functionality
• Work effort to produce all needed reports greater than
anticipated
• Importance of identifying Real-time vs. Historical reporting
during requirements gathering

16. Contacts
For more information, visit
http://www.axiaconsulting.net/
or give us a call at 866.937.5550
AXIA Consulting is a global provider of business and technology solutions
focused on maximizing investments and delivering results. With experience
across multiple industries and more than 54 countries, AXIA’s senior team
helps organizations tackle tough challenges, from large-scale ERP
implementations and post-merger integrations, to organizational change
and more.