This document provides an overview of Newgen Software Technologies and its product suite, including OmniDocs and OmniScan. Some key points: - Newgen is an Indian software company with over 1600 employees that provides enterprise content management, business process management, and customer communication management products. - OmniDocs is Newgen's document management system that allows for document archiving, indexing, searching, and operations like versioning. - OmniScan is Newgen's document capture and indexing software that integrates with OmniDocs for scanning, extracting metadata, and uploading documents. - The presentation discusses features of both products, how they work together, security measures, and capabilities

1. Presentation
on
OmniDocs & Omni Scan

2. About Newgen
2
2011 Market Share
Report
• Products in Enterprise Content Management, Business
Process Management and Customer Communication
Management.
• No 1 in India and leader in Africa and Middle East
• Global footprint in 60 countries
• 1600+ people strong 22 years old organization
• 40 Patents for its own products
• Products in Enterprise Content Management, Business
Process Management and Customer Communication
Management.
• No 1 in India and leader in Africa and Middle East
• Global footprint in 60 countries
• 1600+ people strong 22 years old organization
• 40 Patents for its own products
India
USA
Canada
UAE
Singapore
OfficesOffices
BPM and ECM MQ
recognition
2013 Wave Report for EDRMS
and BPM
Decision Matrix for BPM, 2011
“Top 3 Value for Money BPM
Vendor”
2013 Global Software Leaders
Report
2011 Market Share
Report

3. Industry Recognition
ECM Magic Quadrant
(2011)
Newgen Software
Technologies
BPM Magic Quadrant
(2010)
Leaders
Performers
Contenders
Newgen Software
Technologies
ECM Magic Quadrant
(2012)

4. Country of Africa Customers in respective Countries
Egypt
Kenya
Tanzania
Ghana
Mauritius
Senegal
Nigeria
Libya
Liberia
Botswana
Sudan
Rwanda
DRC
Note:
The engagement at Ecobank is group level
initiative; with the plan for rolling out the
system in all Ecobank affiliate 33 countries. The
implementation process is going on; with 3
countries already live with the system
Note:
The engagement at Ecobank is group level
initiative; with the plan for rolling out the
system in all Ecobank affiliate 33 countries. The
implementation process is going on; with 3
countries already live with the system

5. Fax
Email
Capture ArchiveProcess
Scan
Web Site
End to End Solution
End to End Automation

6. Newgen Product Suite

7. Scanning & Archival Concept
OmniDocs
Server
InternetIntranet
0 Prepare for Scanning
(Sorting)
Indexing2
Upload to
DMS Server
3
Electronic Document
Images/Pre-Scanned Document
Images
Users View Documents
UsersViewDocuments

8. 0
Prepare for Scanning
(Sorting)
At Scan Station, it is recommended that
scanning agents sorts the documents in
pre defined sequence.
Scanning agents can also insert blank page
separators between sets of each
document type.
The same logic of document sequencing
and blank page separator can be built in
OmniScan for auto separation of
documents
Once the sorting and sets are complete,
the Scanning will be performed using
Newgen OmniScan
Blank Page
Separator
Scanning & Archival Concept

9. 9
0 Prepare for Scanning
(Sorting)
Scanning & Archival Concept

10. 10
0 Prepare for Scanning
(Sorting)
Indexing form
Auto allocation of documents as per
the pre-defined document
sequencing
Thereafter Images can be
directly exported to OmniDocs
(DMS Server). The export can
be configured to be in TIFF or
PDF format.
Scanned images will be queued in
OmniScan for Indexing
Scanning & Archival Concept

11. OmniDocs
Server
Secured
Storage
Secured
Storage
OmniScan
Scanned Documents along with Indexed
Data is Uploaded to OmniDocs (Document
Management System)
0 Prepare for Scanning
(Sorting)
Scanning & Archival Concept

12. Enterprise Document Management System -
OmniDocs
Library ServicesLibrary Services
 Library Services
 Document Import
 Search & Information Access
 Indexing & Metadata Management
Enterprise Document
Archival
Enterprise Document
Archival

13. OmniScan- Document Capture & Indexing
13
Document Capture & Indexing

14. OmniScan - Optimization in Data Entry Efforts
14
Extraction
through OCR
Extraction
through OCR
Extraction
through barcode
Extraction
through barcodePopulate data from
back-end tables
Populate data from
back-end tables

15. OmniScan – Optimization in Data Entry Efforts
15
Newgen Enterprise Scanning Solution OmniScan helps
Organizations to fulfill Document Scanning & Document Archiving
Newgen Enterprise Scanning Solution OmniScan helps
Organizations to fulfill Document Scanning & Document Archiving
Indexing Parameter- Meta Data –
Serial Number
Indexing Parameter- Meta Data –
Serial Number
Document Type SectionDocument Type Section
Document TypeDocument Type
Zoning- Image Assisted Data EntryZoning- Image Assisted Data Entry

16. OmniScan Image Enhancement Techniques
16
Auto/manual De-skew support
Image after 180
degree Rotation
Image after 180
degree Rotation
Rotation Techniques In Newgen OmniScan
Smooth texture
image after
Despeckle
Smooth texture
image after
Despeckle
Despeckle Technique is used to reduce noise on Digital Image
Invert Technique in Newgen OmniScan

17. 17
Omni Docs- Client Login Interface
User Id & Password
Details
User Id & Password
Details
Login Screen

18. OmniDocs- Document Archival
18
Document Format Supported By Newgen OmniDocsDocument Format Supported By Newgen OmniDocs
Document Archival in OmniDocs
TIF FORMAT PDF FORMAT PPT FORMAT
DOC FORMAT XLS FORMAT DRAWING FORMAT
SHORT VEDIO FILES FORMAT
Handling Content Beyond Documents
(ONLY ARCHIVAL IN OMNIDOCS)
Electronic Documents
• Contracts, Claims, Financial Spreadsheets
• Email, Attachments and Presentations
• CAD/CAM designs
Electronic Documents
• Contracts, Claims, Financial Spreadsheets
• Email, Attachments and Presentations
• CAD/CAM designs
Digital Records
• Documents, Employee Records, Checks
• Photographs and other images
• System Monitoring Charts, GIS
Digital Records
• Documents, Employee Records, Checks
• Photographs and other images
• System Monitoring Charts, GIS
Rich Media
• Conventional (Digital Film, GIS, etc.)
• News/media, Video Clips, Security Surveillance(FLV, MP3 and 3GP )
• Audio, Voicemail, Emergency Management Radio
Rich Media
• Conventional (Digital Film, GIS, etc.)
• News/media, Video Clips, Security Surveillance(FLV, MP3 and 3GP )
• Audio, Voicemail, Emergency Management Radio

19. OmniDocs-Operations On Document
19
Document Checked Operations for Document
PROPERTIES OF THE DOCUMENT INCLUDING
DATACLASS DETAILS
PROPERTIES OF THE DOCUMENT INCLUDING
DATACLASS DETAILS
MOVING DOCUMENTS TO ONE FOLDER TO ANOTHER
FOLDER
MOVING DOCUMENTS TO ONE FOLDER TO ANOTHER
FOLDER
CHECKING THE DOCUMENT AFTER DOING OPERATIONS
ON IT
CHECKING THE DOCUMENT AFTER DOING OPERATIONS
ON IT
VERSIONING OF ELECTRONIC DOCUMENTSVERSIONING OF ELECTRONIC DOCUMENTS
SHARING OF THE DOCUMENTSHARING OF THE DOCUMENT
DOWNLOADING THE DOCUMENT FROM OMNIDOCSDOWNLOADING THE DOCUMENT FROM OMNIDOCS
PRINTING & LINKING OF THE DOCUMENTPRINTING & LINKING OF THE DOCUMENT
MAKING DUPLICATE COPY & AUDIT LOG OF THE DOCMAKING DUPLICATE COPY & AUDIT LOG OF THE DOC
ALARMS & REMINDERSALARMS & REMINDERS

20. OmniDocs- Check In & Check Out Features
20
Red Tick Mark on Document is showing that document is used by
some user and no other user can access this document
CHECK OUT & CHECK IN OPERATION ON DOCUMENT

21. OmniDocs - Versioning
21
VERSIONING OF THE DOCUMENT

22. OmniDocs – Audit Log
22
AUDIT LOG OF THE DOCUMENT

23. OmniDocs- Providing User/ Group/ Role Based Rights
23
User Management in Newgen Document Management Solution
Assigning Group for a specific document
Assigning User for a specific document
Assigning Role for a specific document
Assign Privileges to
User

24. OmniDocs -Search Result based on Index
24
Searching Based on Dataclass
Document Search

25. Stamping in OmniDocs
25
Manage
Stamps
Manage
Stamps
Register
Stamps
Register
Stamps
Add StampsAdd Stamps
Applying Stamp in Newgen Document Management Solution OmniDocs
Applying
Stamp

26. Digital Signature
26
Digital Signature Used in Newgen Document Management SolutionApplying Digital SignatureAudit trails generated in system keep record of every instance of
signing, signature viewing or signature verification.
Audit trails generated in system keep record of every instance of
signing, signature viewing or signature verification.

27. Localization in OmniScan & OmniDocs
27
OmniScan in Arabic Language
DOCUMENT SECTION
INDEXING PARAMETER
DOCUMENT TYPE
OmniDocs in Arabic Language
DOCUMENT MANAGEMENT USER LOGIN DETAILS
Login Page where user credentials
are provided to access the system
OmniDocs Home Page in Arabic Language
Folder Level Operations
like Access Control,
Audit logs, etc
Folder Level Operations
like Access Control,
Audit logs, etc
Document Level Operations like
Access Control, Audit logs
Version Control, etc
Document Level Operations like
Access Control, Audit logs
Version Control, etc
Folder HierarchyFolder Hierarchy

28. Integration

29. Integration with MS Outlook
29
Saving Document in Newgen Document Management
Solution OmniDocs from MS Outlook
Required User Id Details of
Newgen OmniDocs for
Searching
Required User Id Details of
Newgen OmniDocs for
SearchingSearching Capability with OUTLOOK
Uploading All Mails from
MS Outlook in to Newgen
OmniDocs
Uploading All Mails from
MS Outlook in to Newgen
OmniDocs
MAILS UPLOADED TO
OMNIDOCS

30. Integration with SharePoint
30
Document can be sent from any folder of the
associated Document Library of SharePoint
Document can be sent from any folder of the
associated Document Library of SharePoint
ENTERPRISE SEARCH IN SHAREPOINT
Documents can be
Viewed, Print &
Download
Documents can be
Viewed, Print &
Download

31. Integration Experience with ERP
PeopleSoft
 Webservice based Integration
 Messaging Based Services
 EJB Based Adaptors
 DMS Archive Connector
 Flat File Based Integration
 Customer Desktop/Forms
 Terminal Emulator
Advanced Integration Methods Traditional Approach
SAP Oracle Apps

32. Security Levels

33. Enterprise Class Security Features of OmniDocs - Overview
33

34. Different Security Levels
34
Operation level Security Features
Password Encryption and authentication
User Configurable Password Policies
Access Rights and Privileges
User Provisioning: Separate Role for System Administrator
Binary File Format to Store Documents
Audit Trail
Maker-Checker
Advanced Security
Digital Signing
Image Server Data Encryption
Database Fields encryption
Windows Authentication
Web Server Security Features
SSL
Firewall
Security Features in Newgen Product Suite
Powerful & Configurable Password Policies
Administrative Reports for security controls audit,
user rights and privileges reports
SSL / HTTPS for document upload & web access
Access permissions on folders, documents and data
classes
Multiple levels of access rights (Read, Create,
Modify, Delete, Annotate, Print etc)

35. User Interface

36. OmniDocs User Interface
37
OmniDocs End User Screen
FOLDER HEIRARCHYFOLDER HEIRARCHY
DOCUMENTS
STORED
DOCUMENTS
STORED

37. 38
Lets make a difference together
_________________________________________________________________
Contact us to know more
Newgen Software Technologies Ltd
D-162, Okhla Phase-1, New Delhi , India
partners@newgen.co.in