The document discusses techniques for managing multiple projects in the service industry. It outlines some of the key challenges project managers face with multiple projects, including limited resources, frequent changes, and conflicting priorities. Some techniques presented to overcome these challenges include time management, prioritizing projects, using a work breakdown structure, keeping daily status updates, maintaining a risk and issues log, scheduling resources efficiently, and creating a dashboard to track all projects.

1. Presented By Samit Jain

2. Brief about project management processes Difference between multiple project management and single project management Discuss the challenges faced by project manager while managing multiple projects in service industry Discuss techniques to overcome these challenges

3. Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. Major process groups generally include: Initiation Planning or development Production or execution Monitoring and controlling Closing

4. Start and end date Defined scope Independent vs. Integrated Prioritization Scheduling system

5. large number of small projects, all with different requirements and delivery dates High demand for project delivery Managing multiple risks and resolving multiple issues. Limited resources within the resource pool. Frequent changes in requirement Conflicting priorities among projects Communications among too many people Not enough visibility on the detail being performed by project teams

6. Time management quickly determine what to do when and how much time PM has. PM cannot micromanage every single task it needs to start focusing on managing time among all projects. Checklist for managing multiple projects PM should create a portfolio checklist for managing multiple projects Prioritization of projects It needs to determine which projects are more important than the others.

7. Work Breakdown Structure WBS is a tool used to define and group a project's discrete work elements

8. Keep daily status It is essential to keep daily status of each task from team members Keep some resource on buffer It is beneficial to keep some resources on buffer. But it depends on available resources.

9. Risk and Issues log Should properly keep log for risks starting from project estimation. Risk can be requiremental, technical, resource related, environmental, and acceptance. Scheduling and Resource allocation Schedule all available resources to optimize goal achievement Requirement change management There is a need for streamlined, flexible approach to requirements change management

10. Create a dashboard keep summary of tasks of all projects on a dashboard. Most of the project management systems have this dashboard

12. Habitually and constantly prioritize project tasks. Ensure that enough time committed for each task or milestone. Create a master project calendar with a timeline for each project—identifying the major project milestones and their dates. Use same reporting formats for each project. move among your teams on a daily basis Provide regular reviews of your progress to your executive team Share the news with team – good or bad Be ready to be available in 24X7 scenario

13. Thanks