Microsoft Office is a suite of interrelated desktop applications including Word, Excel, and PowerPoint, introduced by Microsoft in 1989 for Windows and Mac operating systems. Each program serves different functions, such as word processing, spreadsheet management, and creating presentations. The document includes an overview of Excel's features, formatting options, and various functions, alongside shortcut keys for efficient usage.

1. What is Microsoft Office?
•Microsoft Office is an office suite of
interrelated desktop applications,
servers and services for the Microsoft
Windows and Mac OS X operating
systems.
•This was introduced by Microsoft in
1989.

2. Microsoft Office Versions
The Microsoft Office for Windows 1.0
The Microsoft Office for Windows 1.5
The Microsoft Office for Windows 1.6
The Microsoft Office for Windows 3.0
Microsoft Office 4.0
Microsoft Office 95
Microsoft Office 97
Microsoft Office 2000
Microsoft Office XP
Microsoft Office 2003
Microsoft Office 2007
Microsoft Office 2010
Microsoft Office 2013
Microsoft Office 2016

3. MICROSOFT OFFICE PROGRAMS
•MICROSOFT WORD- is a word processor and was previously
considered to be the main program in Office.
•MICROSOFT EXCEL- is a spreadsheet program which originally
competed with the dominant Lotus 1-2-3, but eventually outsold it.
Available for Windows and Mac platforms.
•MICROSOFT POWERPOINT- is a popular presentation
program for Windows and Mac. It is used to create slideshows,
composed of text, graphics, movies and other objects, which can
be displayed on-screen and navigated through by the presenter or
printed out on transparencies or slides. This is convenient for
school or work presentations.

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MS EXCEL
4
MICROSOFT WORD 2016

5. Microsoft Word is excellent for creating different documents
on your computer!
This presentation will cover the basic steps for the following:
Text Formatting TABLES
GRAPHICS

6. You can use different formatting tools when creating
the following:
• School Papers
• Class Newspapers
• Resumes (for when you get MUCH older)

7. You can use tables in your documents for the
following:
 School presentations/projects
(math, for example)
 Making calendars
You can also create tables in MS Word

8. You could also insert pictures, photos and clip art into
your documents…

9. You can also Print the Documents

10. You can also protect document using
password…………

11. 11
MICROSOFT EXCEL 2016

12.  Excel is a computer program used to create electronic
spreadsheets.
 Within excel user can organize data ,create chart and perform
calculations.
 Excel is a convenient program because it allow user to create
large spreadsheets, reference information, and it allows for
better storage of information.
 Excels operates like other Microsoft(MS) office programs and
has many of the same functions and shortcuts of other MS
programs.
12
INTRODUCTION TO MS-EXCEL

13.  Microsoft excel consists of workbooks.
Within each workbook, there is an infinite
number of worksheets.
 Each worksheet contains Columns and
Rows.
 Where a column and a row intersect is
called a cell. For e.g. cell D5 is located
where column D and row 5 meet.
 The tabs at the bottom of the screen
represent different worksheets within a
workbook. You can use the scrolling
buttons on the left to bring other
worksheets into view.
13
Overview of Excel

14. TO COPY AND PASTE CONTENTS:
14
Working with Cells

15. • TO FORMAT TEXT IN BOLD, ITALICS OR UNDERLINE
• TO CHANGE THE FONT STYLE
• TO CHANGE THE FONT SIZE
• TO ADD A BORDER:
• TO CHANGE THE TEXT COLOUR:
• TO ADD A FILL COLOUR:
15
Formatting Text

16. • TO APPLY CONDITIONAL FORMATTING:
• TO REMOVE CONDITIONAL FORMATTING:
16
Conditional Formatting

17. • TO SORT IN ALPHABETICAL ORDER:
• TO SORT FROM SMALLEST TO LARGEST:
17
Sorting

18. =
=
=
=
=
=
DATEDIF FUNCTION SYNTAX OF DATEDIF
=DATEDIF(START_DATE,END_DATE,”INTERV
AL”)
START DATE-
Date from which u want to calculate
difference.
END DATE-
Date up to which u want to
calculate difference.
INTERVAL-
Form in which u want to calculate
difference.
“ D ” - D AY S
“ M ” - M O N T H S
“ Y ” - Y E A R S
“ Y M ” - M O N T H S O V E R Y E A R
“ M D ” - D AY S O V E R M O N T H
18
Functions

19. SUMIF FUNCTION SYNTAX OF SUMIF
=SUMIF(RANGE,CRITERIA,SUM_RANGE)
RANGE-
Range of cells on which conditions are
applied.
CRITERIA-
Condition that defines which cell or
cells will be added.
SUM RANGE-
Actual cells to sum.
NOTE:-
If sum range is not used then range is
used for sum.
WITHOUT
SUM_RANGE
=
=
19
Functions

20. IF FUNCTION
SYNTAX OF IF
=IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF
FALSE)
LOGICAL TEXT-
Any value or expression that can be
evaluated to TRUE or FALSE.
VALUE IF TRUE-
Value that is returned if logical text is
TRUE.
VALUE IF FALSE-
Value that is returned if logical text is
FALSE.
=
=
=
=
=
=
=
20
Functions

21. SYNTAX OF FUNCTIONS
1. COUNT
=COUNT(VALUE1,VALUE2,…)
2. COUNTA
=COUNTA(VALUE1,VALUE2,…)
3. COUNTBLANK
=COUNTBLANK(RANGE)
4. COUNTIF
=COUNTIF(RANGE,CRITERIA)
=
=
=
=
21
Functions

22. MS EXCEL
22
=
=
NOW RETURNS CURRENT DATE AND TIME.
TODAY RETURNS CURRENT DATE ONLY.
MOD RETURNS THE REMAINDER AFTER A NO.
IS DIVIDED BY A DIVISOR.
LEN RETURNS THE NO. OF CHARACTERS IN A
TEXT STRING.
SUM ADD ALL THE NUMBERS.
USES OF FUNCTIONS
=
=
=
Functions

23. PARTICULARS
 EDIT THE ACTIVE CELL
 CREATE A CHART
 INSERT CELL COMMENT
 FUNCTION DIALOGUE BOX
 INSERT A NEW WORKSHEET
 NAME MANAGER DIALOGUE BOX
 VISUAL BASIC EDITOR
 MACRO DIALOGUE BOX
 HIDE THE SELECTED COLUMNS
 UNHIDE THE COLUMNS
 HIDE THE SELECTED ROWS
 UNHIDE THE ROWS
 SELECT ALL CELLS WITH COMMENT
KEYS
F2
F11
SHIFT + F2
SHIFT + F3
SHIFT + F11
CTRL + F3
ALT + F11
ALT + F8
CTRL + 0
CTRL + SHIFT + 0
CTRL + 9
CTRL + SHIFT + 9
CTRL + SHIFT + O
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Shortcut Keys

24. PARTICULARS
 DOWN FILL
 RIGHT FILL
 ENTER SUM FUNCTION IN CELL
 EURO SYMBOL
 CENT SYMBOL
 POUND SYMBOL
 YEN SYMBOL
 ENTER NEW LINE IN ACTIVE CELL
 CURRENT DATE
 CURRENT TIME
 SHOW FORMULA
 SELECT ENTIRE COLUMN
 SELECT ENTIRE ROW
KEYS
CTRL + D
CTRL + R
ALT + =
ALT + 0128
ALT + 0162
ALT + 0163
ALT + 0165
ALT + ENTER
CTRL + ;
CTRL + SHIFT + ;
CTRL + `
CTRL + SPACEBAR
SHIFT + SPACEBAR
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Shortcut Keys

25. PARTICULARS
 APPLIES NUMBER FORMAT
 APPLIES CURRENCY FORMAT
 APPLIES PERCENTAGE FORMAT
 APPLIES EXPONENTIAL FORMAT
 APPLIES GENERAL NO. FORMAT
 APPLIES TIME FORMAT
 APPLIES DATE FORMAT
 APPLIES OUTLINE BORDER
 REMOVE OUTLINE BORDER
KEYS
CTRL + SHIFT + !
CTRL + SHIFT + $
CTRL + SHIFT + %
CTRL + SHIFT + ^
CTRL + SHIFT + ~
CTRL + SHIFT + @
CTRL + SHIFT + #
CTRL + SHIFT + &
CTRL + SHIFT + _
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MS EXCEL
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Shortcut Keys

26. 26
MICROSOFT POWERPOINT 2016

27. 27
Creating Slides

28. 28
Working with Slides

29. 29
PowerPoint Theme

30. 30
PowerPoint Video

31. 31
Video Frame Effects

32. 32
Action & Hyperlink

33. 33
Rehearsing & Recording Slides