The document provides guidance on creating effective presentations. It discusses the importance of considering logistics such as location, equipment needs, and having backups. It emphasizes identifying the purpose, key points, and knowing the audience when developing content. The content should have a clear structure, examples, and a summary. Design elements like limiting text, using visuals, professional graphics, and the "rule of 6" are also covered to help engage the audience. The overall message is that preparation, structure, simplicity and audience focus are vital for successful presentations.

1. Creating Effective Presentations
Course Title: Designing and Delivering Successful Training Programs
Module 7:
Delivering and Managing Training Programs

2. 2
Rules of Creating Effective Presentations
LOGISTICS
PRESENTATIONDESIGN
CREATING
EFFECTIVE
PRESENTATIONS

3. 1. Find out ahead of time where your presentation
will be given and how much time you will be
allowed
3
Logistics

4. 2. Consider all the equipment you will need and
plan ahead of time
3. Have a backup in case technology malfunctions
(e.g. bring handouts)
4
Logistics

5. 4. Check your presentation content for grammar
and syntax errors
5. Practice your presentation before delivering it
5
Logistics

6. 1. Identify and know from the beginning:
▫ what end result you would like to achieve
▫ what the purpose of the presentation is
▫ what the key points you want to make.
6
Content

7. 2. Know your audience
3. Have solid content
4. Be aware of the context
5. Keep is simple (but not simplistic)
7
Content

8. 6. Outline content to help you provide a clear visual
image of the message you want to convey
7. Have a sound,
clear structure
8. Organize
material appropriately
8
Content

9. 9. Use stories, examples, and cases so as to
help the audience relate to the content
10.Give a summary at the end summarizing the
main ideas/points
11.Don’t let the technology dominate your
presentation
9
Content

10. 1. Limit bullet points and text
2. Limit transitions and animations
3. Include visual cues in order to get the
audience’s attention
10
Design

11. 4. Use high-quality, professional graphics
5. Use appropriate types of charts and tables
6. Be consistent
7. Keep it simple (but not simplistic)
11
Design
20.4
27.4
90
20.4
30.6
38.6
34.6
31.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
Items Sold in First Quarter of 2002
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
NO YES

12. 8. Use the right colors
9. Use clean, clear, and big fonts (usually 32
points)
12
Design

13. 10.Rule of 6: No more than 6 words per line and
6 lines per slide
13
Design
Ozone is also a greenhouse gas in the upper
atmosphere and, therefore, plays a role in
Earth's climate. The increases in primary
greenhouse gases, such as carbon
dioxide, may affect how the ozone layer
recovers in coming years.
• Ozone: Greenhouse gas
• Carbon Dioxide: May
affect ozone layer
recovery
NO YES

14. 11.Use audiovisuals (audio/video) when
appropriate
14
Design