Learn about academic licenses for both staff and public-access computer needs, and the new process to obtain them.

1. Microsoft Program Offerings
for Libraries
Your Questions Answered
February 2021

2. Shruti Ramaswami
Vice President,
Strategy & Strategic Relationships

3. TechSoup Connects You with
Donated and Discounted
Products and Services
IT
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Software
Hardware —
New and
Refurbished
Courses
And
So Much
More!
Hotspots

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The Technology You Need
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Supporting nonprofits in all stages of digital development
Installed
Software
Hardware
Cloud
Software
Technology
Support
Services
TechSoup Marketplace
From Traditional Desktop To Fully Cloud-Based
Send your questions to: reachus@techsoup.org

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Our Agenda Today
• Changes in Program
• Available Offers & Options
• Process to Request Licenses

7. Microsoft Eligibility for Libraries

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Eligibility for Libraries
• Libraries are currently eligible for Microsoft’s Academic
licensing offers.
• Traditionally, libraries were eligible for on-premises donations
for their public access computers only through Microsoft’s
Charity program for nonprofits. This program retired at the end
of 2021.

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What Will Now Be Available
Beginning next week (2/21), TechSoup will be able to provide
Libraries with Academic licensing to support all library needs –
public access and internal.
Licensing will include on-premises licenses as well as cloud
licensing, but only those available for the Academic sector.

10. Available Offers & Options

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On-Premises
• Pay one-time
• Downloaded and install to your laptop or desktop
• Device based licensing, useful for Public Access
• Free patches and updates between version releases
Cloud
• Pay on a subscription basis (monthly or annually)
• Regular feature updates
• Requires stable internet connection for updates,
synching, and working “in the cloud”
• User based licensing versus device based
Discounted
• Provided by Microsoft at a discount
• Unlimited licenses available
• Does not include all Software Assurance, as nonprofit
donations used to
Discounted
• More feature-rich subscription plans
• Can mix and match license subscriptions depending on
users
• Subscription pricing is protected for 12-month terms
• Costs (compared with on-premises) are often lower when
you consider the total cost of ownership
Microsoft Licensing Offers Available in Academic
Send your questions to: reachus@techsoup.org

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• There are several other products
available for libraries including
Access, Remote Desktop
Services, and OfficeApplications,
but the table highlights those that
are currently availablein the
donation program.
• Software assurance will NOT be
included in these offers moving
forward.
• Windows Upgrade is not
available at an educational
discount, and currently only
available as user- based
licensing or at a commercial
price.
Public Access Device Options – On-premises Options
Product Cost
Windows Server 2022 - 1 Device CAL $ 9
Windows Server 2022 - 1 User CAL $ 9
Exchange Server Enterprise 2019 Device CAL $ 11
Exchange Server Enterprise 2019 User CAL $ 12
SharePoint Standard 2019 Device CAL $ 26
SharePoint Standard 2019 User CAL $ 27
Windows Server 2022 Standard - 2 Core License Pack $ 33
Visio LTSC Standard 2021 $ 46
SQL Server 2019 - 1 Device CAL $ 52
SQL Server 2019 - 1 User CAL $ 52
Office LTSC Standard 2021 $ 67
Office LTSC Standard for Mac 2021 $ 67
Visual Studio Professional 2022 $ 74
Project Standard 2021 $ 102
Windows Server 2022 Datacenter - 2 Core $ 192
SQL Server 2019 Standard Edition $ 224
SQL Server 2019 Standard Core - 2 Core License Pack $ 896
Exchange Server Enterprise 2019 $ 1,114
Windows Server 2022 Datacenter - 16 Core $ 1,539
SharePoint Server 2019 $ 1,869

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Cloud Offers Available to Libraries
Send your questions to: reachus@techsoup.org

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Cloud Offers for Libraries
Device based licensing: Cloud services &
desktop applications
$38/license for 6 years
Cloud services & desktop apps
$5.80/license/month
Cloud services & desktop apps
Advanced security solutions
$10.80/license/month

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Changes to How You Request Your Products
Changes to Produce Request Process
• In order to request Microsoft Academic products from TechSoup,
organizations will contact our team who can place the order on your
behalf.
• We will also have to wait for Microsoft to determine your eligibility for
Academic pricing.
New Process to Download On-Premises Microsoft Products
• You will access your products through the Microsoft 365 Administration Portal.
• You will have 5 days to download the software that you requested. If you miss the
download period, you can contact TechSoup for a new link.
• Additionally, Microsoft will only offer specific versions of products; you will no longer
be able to downgrade to an earlier version of the licenses you requested from
TechSoup.
Software Assurance No Longer Included
• Microsoft products provisioned through TechSoup will no longer include Software
Assurance benefits.

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Requesting 'Education' Products for Public Libraries
TechSoup is launching a dedicated page for Public Libraries to submit requests to obtain
Education cloud licenses, and desktop and server products:
https://page.techsoup.org/microsoft-offers-for-libraries
This page has a link to a viewable and downloadable pdf of products and pricing.
Note: The existing TechSoup.org nonprofit product catalog does not contain these
specific Education offers for Libraries
TechSoup will assist you through these steps:

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Changes to How You Request Your Products
Getting a Microsoft account
• If your Library does not already have a Microsoft account or
'onmicrosoft.com' domain, we'll help you create one
• If your existing 'onmicrosoft.com' domain is not yet qualified for Education
offers, we'll help with that too.
Completing qualification for Education offers
• Tech Soup will submit your finalized* onmicrosoft.com domain to Microsoft for
Education for qualification review
• Once approved, TechSoup will work with you to complete the provisioning
setup, agreed payment method and complete your product purchase
• *See next slide for custom domain requirement

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Getting ready for Education qualification review
Adding a Custom Domain
• Microsoft for Education requires a 'Custom Domain' be added to your
account prior to submission for qualification review
• Example; your 'onmicrosoft.com' domain is
adria@locallibrary.onmicrosoft.com; custom domain added to account is
locallibrary.org
• Instructions to add custom domain here:
https://docs.microsoft.com/en-us/microsoft-365/admin/setup/add-
domain?view=o365-worldwide
Custom Domain ownership
• We realize that some libraries do not have or directly control their domain.
It may have been provided to them by a city, state or other government
entity. We will work with you, if possible, to complete Education qualification
if this is the case.
• Examples: library@locallibrary.city.state.us or library@locallibrary.city.gov

19. Your Questions

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Top Questions Received So Far …
• You will still be able to use your on-premises products, as these
are perpetual licenses.
What does this mean for my
existing licenses?
• This change does not impact cloud licenses or current cloud
pricing. You may still use your cloud subscriptions with no issue.
How does this change impact
my current cloud licenses?
• On-premises solutions will still be available but as an academic
discount.
How should I manage public
access devices that need
device-based licensing?
• Windows Upgrade licensing can be accessed as a user-based
license, or commercial licensing is available for device-based
licensing. GetGenuine for a full OS is also available.
What Windows license should
I use?
Send your questions to: reachus@techsoup.org

21. Additional Materials

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We are here to help.
Send your questions to: reachus@techsoup.org

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Microsoft Digital Skills Center
https://page.techsoup.org/digital-skills-center

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Resources:
• Microsoft Academic Eligibility
• Microsoft Digital Skills Center - training courses on
Excel, Teams, PowerPoint, Word, SharePoint, and
many other applications
• Digital Assessment Tool - analyze the current state
of your organization's technology. The tool will
provide recommend products, services, and
resources to make your systems and processes work
better for you in service of your mission.
• TechSoup Product Catalog
Blogs:
• Important Microsoft Changes
• How TechSoup Makes Adopting Microsoft
Cloud Solutions Easier
• Keep Your Library Team Learning with
TechSoup Courses
Send your questions to: reachus@techsoup.org
Additional Resources