The document outlines Microsoft's offerings for nonprofits, detailing both donated and discounted software options, including on-premises and cloud-based products. Key changes effective April 4, 2022, restrict on-premises donations while cloud solutions remain available, with emphasis on new utilization requirements for grant recipients. Resources, pricing, and support contact information for TechSoup are provided for nonprofits seeking assistance with these programs.

1. Microsoft Program Offerings
Your Questions Answered
November 2021

2. Shruti Ramaswami
Vice President, Strategy & Strategic Relationship

3. TechSoup Connects You with
Donated and Discounted
Products and Services
IT
Consultants
Software
Hardware —
New and
Refurbished
Courses
And
So Much
More!
Hotspots

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The Technology You Need
Send your questions to: reachus@techsoup.org

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Supporting nonprofits in all stages of digital development
Installed
Software
Hardware
Cloud
Software
Technology
Support
Services
TechSoup Marketplace
From Traditional Desktop To Fully Cloud-Based
Send your questions to: reachus@techsoup.org

6. Microsoft Offers for Nonprofits

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On-Premises
• Pay one-time
• Downloaded and install to your laptop or desktop
• Free patches and updates between version releases
• Full version releases every 18 to 24 months
Cloud
• Pay on a subscription basis (monthly or annually)
• Regular feature updates
• Requires stable internet connection for updates,
synching, and working “in the cloud”
Donation
• Fully donated by Microsoft
• Available with a small
TechSoup admin fee
• Limited to 50 licenses per
product
• Standard-level products
available for the smallest
nonprofits
• Includes Software
Assurance
Discounted
• Provided by Microsoft at a
discount (~60–75% off)
• Unlimited licenses available
• Both premium/professional
and standard-level products
available
• Not all discounted software
includes Software Assurance
Donation and Discounted
• Donations or credits direct from Microsoft
• More feature-rich subscription plans are discounted
• License limits for certain subscription plans
• Can mix and match license subscriptions depending on
users
• Subscription pricing is protected for 12-month terms
• Costs (compared with on-premises) are often lower when
you consider the total cost of ownership
Microsoft Licensing: Key Terms
Send your questions to: reachus@techsoup.org

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On-Premises vs. Cloud
Advantages
• One-time expense
• No ongoing costs to have to fund
• Microsoft Software Assurance allows upgrades for two
years
On-Premises
Disadvantages
• One-time expense
• Need to upgrade in 3 to 5 years, with limited support and
functionality being prioritized in on-premises software
• You’re responsible for making sure your systems stay
patched and secure
Advantages
• Costs are spread out over time
• Software updates and feature updates happen automatically
• Turn licenses on and off as needed
• No server hardware or software maintenance expenses
• Access your applications and files from anywhere!
• More robust security for all your stuff
Cloud
Disadvantages
• Costs are spread out over time
• May need to retrain staff on applications and workflows
one-time
• May be dependent on internet connection
Send your questions to: reachus@techsoup.org

9. Changes on April 4, 2022

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Limited On-Premises Product Availability:
• Most on-premises products will no longer be available to nonprofits as a donation beginning April 4, 2022.
• These products will still be available through TechSoup, but only at charitable discount prices.
• Products available as a donation include:
After April 4, 2022
Eligible nonprofits will have access
to Windows Pro as a donation. ​​
Windows Server and SQL Server
will also be available to nonprofits
that operate in countries where
Azure is not currently available
(Current Azure availability can be
found here.)
Limited set of on-premises
donations will be made available for
computer labs and public-access
computers with shared devices.
Cloud Donations:
Organizations will continue to be able to request Microsoft cloud products through TechSoup. These include several
cloud donation offers that TechSoup recommends. These offers provide the same functionality of the on-premises
tools, often with more robust, secure, and resilient features.
Send your questions to: reachus@techsoup.org

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• Upgrade from Windows
Pro or Enterprise to the
latest operating system
• Critical for security and
increased productivity
• Optimal to take
advantage of Microsoft
cloud solutions
• Latest version of Office
• Includes Word,
PowerPoint, Excel,
Outlook, OneNote,
Publisher
• Can be downloaded on
desktop and integrate
with cloud solutions
• Operating system to handle
network management for
printing, domain control,
web and file server
• Provides two core licenses
(each physical processor
needs a minimum of eight
core licenses)
Example Microsoft On-Premises Offers
Microsoft 365 Business Premium
• Latest version of Office applications, which can be
downloaded to desktop
• Access
• Teams
• SharePoint
• Exchange
• Publisher
• Azure Active Directory
• Intune Device Management
Donation Offer:
$0 license for 10 nonprofit staff members. No software
assurance required as subscription is automatically
updated.
Discount Offer:
$5 user/license/month. No software assurance required
as subscription is automatically updated.
Today – April 4, 2022
Discount Offer:
$87.00 /license with a min
of 5 licenses & available
with/without Software
Assurance
Donation Offer:
$27.00 /license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$167.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Donation Offer:
$52.00/license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$79.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Donation Offer:
$52.00/license with a max
of 25 licenses & comes
with Software Assurance
Example Microsoft Cloud Offers
Send your questions to: reachus@techsoup.org

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• Upgrade from Windows
Pro or Enterprise to the
latest operating system
• Critical for security and
increased productivity
• Optimal to take
advantage of Microsoft
cloud solutions
• Latest version of Office
• Includes Word,
PowerPoint, Excel,
Outlook, OneNote,
Publisher
• Can be downloaded on
desktop and integrate
with cloud solutions
• Operating system to handle
network management for
printing, domain control,
web and file server
• Provides two core licenses
(each physical processor
needs a minimum of eight
core licenses)
Microsoft 365 Business Premium
• Latest version of Office applications, which can be
downloaded to desktop
• Access
• Teams
• SharePoint
• Exchange
• Publisher
• Azure Active Directory
• Intune Device Management
Donation Offer:
$0 license for 10 nonprofit staff members. No software
assurance required as subscription is automatically
updated.
Discount Offer:
$5 user/license/month. No software assurance required
as subscription is automatically updated.
Discount Offer:
$87.00 /license with a min
of 5 licenses & available
with/without Software
Assurance
Donation Offer:
$27.00 /license with a max
of 50 licenses & comes
with Software Assurance
Discount Offer:
$167.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Discount Offer:
$79.00 /license with a
min of 5 licenses &
available with/without
Software Assurance
Example Microsoft Cloud Offers
After April 4, 2022
Example Microsoft On-Premises Offers
Send your questions to: reachus@techsoup.org

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Free up to 300 users
$3/license/month up to 300 users
Free for first 10 users
$5/license/month
Microsoft 365 — No Changes
Send your questions to: reachus@techsoup.org

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Cloud services
$2/license/month (previously donated)
Cloud services & desktop apps
$4.50/license/month
Office 365 — No Changes
Send your questions to: reachus@techsoup.org
Office 365 E1
Office 365 E3
Cloud services & desktop apps
Advanced security solutions
$14/license/month
Office 365 E5

15. Your Questions

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Top Questions Received So Far …
• You will still be able to use your on-premises products, as these are perpetual
licenses.
• This change will impact any new on-premises licenses you have after April 4.
What does this mean for my
existing licenses?
• This change does not impact cloud licenses or current cloud pricing. You may still
use your cloud subscriptions with no issue.
How does this change impact
my current cloud licenses?
• On-premises solutions will still be available after April 4, but as a charity discount.
• Cloud subscriptions, including Microsoft 365 Business Premium, include
downloadable applications that can be fully used when offline.
What if I do not have
dependable internet
connectivity?
• Libraries will be able to continue to request on-premises donations until December
31, 2021.
• We are working with Microsoft to extend this offer and availability for libraries.
How are libraries impacted?
Send your questions to: reachus@techsoup.org

17. Additional Information

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On-premises Donations retiring
on April 4th, 2022
Alternative Donated Cloud Solution Alternative Discounted On-premises Solution
Office 2019
• Microsoft 365 Business Premium (10 donated licenses) includes
downloadable Office applications
• Microsoft 365 Business Basic (300 donated licenses) includes
online Office applications
• Office Standard 2019 (Discounted) – License only or with Software
Assurance
• Office Standard 2019 (Discounted) - License only or with Software
Assurance
Windows Upgrade or Get Genuine • Only discounted offers available • Windows Operating System Upgrade (Discounted)
Access
• Microsoft 365 Business Premium (10 donated licenses) includes
downloadable Office applications and Access
• Azure Database options leveraging $3,500 Azure credit
• Access (Discounted) - – License only or with Software Assurance
D365 Customer Service (on prem) • Power Apps – free for up to 10 users
• Dynamics 365 for Customer Service On-Premises User CAL (Discounted)
• Dynamics 365 for Customer Service On-Premises Device CAL
(Discounted)
D365 Sales (on prem) • Dynamics 365 Sales Enterprise – free for up to 5 users • Dynamics 365 for Sales On-Premises User or Device CAL (Discounted)
D365 Team Members (on prem) • Power Apps – free for up to 10 users
• Dynamics 365 for Team Members On-Premises User CAL (Discounted)
• Dynamics 365 for Team Members On-Premises Device CAL (Discounted)
Visual Studio Test Professional • Visual Studio Test Professional with MSDN (Discounted)
Windows Server Essentials
• Microsoft 365 Business Premium and Administration (10 donated
licenses)
• Windows Server Essentials (Discounted)
• Windows Server Essentials (Discounted) - No Software Assurance
April 4 Changes & Options

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Power BI — Data Analytics
and Visualization
*License required only for the person hosting the meeting. Audio conferencing add-on is not available for Office 365 F1
license.
**Exchange Online Archiving for Exchange Online is included in the Office 365 E3 license
and is not available for Microsoft 365 Apps for Enterprise (formerly Office 365 ProPlus license).
Audio Conferencing
This add-on gives users an option to call in to Microsoft Teams
meetings from their audio lines and to have great call quality even
if the users are remote, traveling, or have limited internet access.
$1.80 per user per month.
Advanced Threat Protection
Detect and protect your organization from malicious attacks with
email and document scanning. Know when someone tries to
impersonate your users or your organization's domains.
Starting at $0.80 per user per month.
Exchange Online Archiving for Exchange
Online**
Give users enterprise-grade email archiving and access to
archived email from Outlook and Outlook on the web. Eliminate
local archived email storage.
$0.80 per user per month.
Get self-service analytics at enterprise scale
Reduce the added cost, complexity, and security risks of
multiple solutions with an analytics platform that scales from
individuals to the organization as a whole.
Use smart tools for strong results
Find and share meaningful insights with hundreds of data
visualizations, built-in AI capabilities, tight Excel integration,
and prebuilt and custom data connectors.
Help protect your analytics data
Keep your data secure with industry-leading data security
capabilities including sensitivity labeling, end-to-end encryption,
and real-time access monitoring.
Source: https://powerbi.microsoft.com/en-us/
Again — There Are Many More!
Send your questions to: reachus@techsoup.org

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Definitions:
• Grant: Any donated offer Microsoft provides to
nonprofits (no cost to nonprofits)
• Assigned Licenses: when an organization assigns a
license to a specific user, these licenses are considered
assigned.
• Utilization: 85% of assigned license users need to be
using at least one Microsoft 365 cloud service within the
past 90 days. These cloud services include Exchange
Online, Yammer, Microsoft Teams, and Microsoft 365 Apps.
This does not include installed or on-premises solutions.
Resources:
• Microsoft FAQ (PDF): https://aka.ms/NonprofitGrantFAQ
Microsoft now requires any organization with a donation product (Office 365 E1, E2 (old), M365 Business Basic,
M365 Business Premium) to utilize the licenses at a rate of at least 85%.
Key Impact:​
• Organizations that are currently not achieving 85%
usage will be deactivated by Microsoft and may risk
being disqualified from future donation offers​.
• Organizations will need to actively manage
donated licenses.
Utilization Requirement for Microsoft Grants
Send your questions to: reachus@techsoup.org

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We are here to help.
Send your questions to: reachus@techsoup.org

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Microsoft Digital Skills Center
https://page.techsoup.org/digital-skills-center

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Hire
Find and engage the right
candidates and make
smart talent decisions
with LinkedIn data and
insights.
Learn
Fundraise
Market
Build your brand,
showcase your impact,
and attract new donors,
volunteers, and talent at
scale.
Cultivate major donors,
build strategic partnerships,
and leverage the collective
power of your team's
network.
Support your team and
ensure your nonprofit has
the skills it needs with
personalized learning
experiences.
Source: https://nonprofit.linkedin.com/
LEARN MORE LEARN MORE LEARN MORE LEARN MORE
LinkedIn Offers
Send your questions to: reachus@techsoup.org

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Resources:
• Schedule a Free Consultation
• Microsoft Digital Skills Center - training courses on
Excel, Teams, PowerPoint, Word, SharePoint, and
many other applications
• Digital Assessment Tool - analyze the current state
of your organization's technology. The tool will
provide recommend products, services, and
resources to make your systems and processes work
better for you in service of your mission.
• TechSoup Product Catalog
Blogs:
• Important Microsoft Changes
• The Right Microsoft 365 and Office 365 for
Your Nonprofit
• What You Need to Know About Microsoft 365
Nonprofit
• How TechSoup Makes Adopting Microsoft
Cloud Solutions Easier
• Utilization Requirements for Donated
Microsoft Cloud Licenses and How To Access
the Usage Report
Send your questions to: reachus@techsoup.org
Additional Resources