Microsoft Excel is a spreadsheet developed by Microsoft for multiple platforms. It allows users to enter, calculate, and analyze numerical data using functions like SUM, AVERAGE, and IF. Excel features tools for mathematical, statistical, financial, text, lookup/reference, logical, and date/time calculations. It is widely used for tasks like accounting, data analysis, and computing grades.

1. MICROSOFT EXCEL

2. What is Microsoft Excel?
✘Microsoft Excel is a spreadsheet developed
by Microsoft for Windows, mac OS, Android and iOS.
✘It features calculation, graphing tools, pivot tables,
and a macro programming language called Visual
Basic for Applications.
✘It has been a very widely applied spreadsheet for
these platforms, especially since version 5 in 1993, and
it has replaced Lotus 1-2-3 as the industry standard for
spreadsheets.
✘Initial Release: September 30, 1985; 31 years ago

3. Microsoft Excel

4. ✘Microsoft Excel has the basic features
of all spreadsheets.
✘It uses a grid of cells arranged in
numbered rows.
✘It also has letter-named columns to
organize data manipulations like
arithmetic operations.
.

5. Use of MS Excel

6. ✘Used to store and retrieve numerical data
✘It is capable of entering, calculating and
analyzing company data
✘MS Excel is used widely in any financially-
related activity.
✘It is also used in computing grades.

7. “Computersaremagnificenttoolsfor the
realizationofourdreams, butnomachinecan
replacethehumansparkofspirit, compassion,love,
andunderstanding.”

8. Functions
of
MS EXCEL

9. Function of Microsoft Excel
There are different functions of MS Excel:
✘Mathematical Functions
✘Statistical Functions
✘Text Functions
✘Financial Functions
✘Lookup and Reference Functions
✘Logical Functions
✘Date & Time Functions

10. Mathematical Functions
✘ SUM - Adds up all the values in a range
✘ SUMIF - Adds all the values in a range that meet specific
critera
✘ SUMIFS (2007+) - Adds values in a range based on
multiple criteria
✘ SUMPRODUCT - Sum a range of cells that meet
multiple criteria
✘ ROUND - Round a number to a specified number of
digits
✘ ROUNDUP - Round a number up to a specified number
of digits
✘ ROUNDDOWN - Round a number down to a specified
number of digits
✘ CEILING - Round a number up to a multiple of
significance
✘ FLOOR - Round a number down to a multiple of
significance

11. Statistical Functions
✘COUNT - Counts all the values in a range
✘AVERAGE - Calculates the average number
from a range of values
✘MAX - Finds the maximum value in a range
✘MIN - Finds the minimum value in a range
✘COUNTA - Counts all non-empty cells in a
range
✘COUNTBLANK - Counts all blank cells in a
range
✘COUNTIF - Counts all the cells in a range that
meet specific criteria
✘COUNTIFS (2007+) - Counts all the cells in a
range that meet multiple criteria

12. Statistical Functions
✘AVERAGEIF (2007+) - Calculates the average of
a range of values that meet specific criteria
✘AVERAGEIFS (2007+) - Calculates the average
of a range of values that meet multiple criteria
✘LARGE - Return a value dependent upon its
ranking in a range of values in descending order
✘SMALL - Return a value dependent upon its
ranking in a range of values in ascending order
✘RANK - Returns the rank or position of a
number within a range of numbers

13. Text Functions
✘LEN - Returns the length, in number of
characters, of the contents of a cell
✘REPT - Repeats a character a specified number
of times
✘TRIM - Remove unwanted spaces from cells
✘LEFT - Extracts a specific number of characters
from the start of a cell
✘RIGHT - Extracts a specific number of
characters from the end of a cell
✘MID - Extracts a specific number of characters
from the middle of a cell
✘UPPER - Converts the contents of a cell to
uppercase

14. Text Functions
✘LOWER - Converts the contents of a
cell to lowercase
✘PROPER - Converts the contents of a
cell to proper case
✘REPLACE - Replace existing
characters in a cell with a different set
of characters
✘SUBSTITUTE - Replace existing
characters with a different set of
characters

15. Financial Functions
✘PMT - Calculates loan repayments based on constant
payments and a constant interest rate
✘RATE - Returns the interest rate per period of a loan or
investment
✘PV - Returns the present value of an investment based
on a constant interest rate and payments
✘FV - Returns the future value of an investment based on
constant payments and a constant interest rate
✘IPMT - Calculates the interest paid during a period of a
loan or investment
✘PPMT - Calculates the principal payment made in a
period of an investment

16. Financial Functions
✘IRR - Returns the internal rate of return on a
series of regular investments
✘XIRR - Returns the internal rate of return on a
series of irregular payments on an investment
✘NPV - Returns the net present value of an
investment based on a series of cash flows and a
discount rate
✘XNPV - Returns the net present value of an
investment based on a series of cash flows, the
dates of the cash flows and a discount rate

17. ✘VLOOKUP - Looks vertically down a list to find a record and returns
information related to that record
✘HLOOKUP - Looks horizontally across a list to find a record and
returns information related to that record
✘MATCH - Returns the position of a value in a list
✘INDEX - Returns an item from a specific position in a list
✘INDIRECT - Allows you to use a cell reference entered as a text
string
✘OFFSET - Returns a value from a cell, or range of cells that are a
specified number of rows and columns from another cell
✘CHOOSE - Returns a value from a list of values based on a
specified position
✘ADDRESS - Returns a text representation of a cell address from
specified row and column numbers
Lookup and Reference Functions

18. Logical Functions
✘IF - Tests a condition and takes an alternative action
depending on the result
✘AND - Test up to 30 conditions using logical And
✘OR - Test up to 30 conditions using logical Or
✘IFERROR - Performs a specified action if a formula
evaluates to an error, and displays the formula result if not

19. Date & Time Functions
 TODAY - Returns the current date
 NOW - Returns the current date and time
 DATE - Returns the sequential serial number for the
specified date and formats the result as a date
 DAY - Returns the day corresponding to a date
represented by a number between 1 and 31
 MONTH - Returns the month corresponding to a date
represented by a number between 1 and 12
 YEAR - Returns the year corresponding to a date
represented by a number in the range 1900 to 9999

20. Date & Time Functions
 WORKDAY - Returns the date a specified number of
workings days before or after a date
 WEEKDAY - Returns the day of the week
corresponding to a specified date
 NETWORKDAYS - Returns the number of workdays
between two dates
 EOMONTH - Calculates the last day of the month a
specified number of months before or after a date

21. Presentation by: Naomi Faith