This document provides information about spreadsheet software and key concepts in Microsoft Excel. It defines common spreadsheet terms like rows, columns, cells, cell references, and formulas. It also explains commonly used functions in Excel like SUM, AVERAGE, IF, and financial functions. The document includes examples of formulas to calculate averages, find highest/lowest grades, sum ranges, extract parts of names, and concatenate text.

1. ADVANCED
SPREADSHEET
SKILLS
Prepared by: Mark Jhon C. Oxillo

2. What is a Spreadsheet Software?
• allows users to organize data
in rows an columns and
perform calculations on the
data
• These rows and columns
collectively are called
worksheet.

3. Examples of Spreadsheet Software:
• LibreOffice Calc
• OpenOffice.org Calc
• Google Sheets
• Apple iWork Numbers
• Kingsoft Office Spreadsheets
• StarOffice Calc
• Microsoft Excel

4. MICROSOFT EXCEL

5. To open Microsoft
Excel, Press “Windows
Logo” + R then type
“excel” then enter.

7. Key Terms in MS Excel:
• Row - horizontal line of entries
in a table
• Column – vertical line of
entries in a table
• Cell - the place where info. is
held in a spreadsheet

8. Key Terms in MS Excel:
• Active Cell – the selected cell
• Column Heading – the box at
the top of each column
containing a letter
• Row Heading – the row number

9. Key Terms in MS Excel:
• Cell Reference – the cell address
of the cell usually combine letter
and number (ex. A1, B4, C2)
• Merge – combining or joining two
or more cells
• Formula – is an expression which
calculates the value of a cell.

10. Key Terms in MS Excel:
• Functions – are predefined
formulas and are already
available in Excel
• Formula Bar – the bar that
displays the contents of a cell

11. FUNCTIONS

12. BASIC MATH OPERATIONS:
• =SUM(x,y) or =SUM(range) – returns
the sum of x and y or (all the numbers
within the range)
• =PRODUCT(x,y) – returns the product
of x and y
• =QUOTIENT(x,y) – returns the quotient
of x divided by y
• =x-y – returns the difference of x
subtracted by y

13. BASIC MATH OPERATIONS:
• =x+y – returns the sum of x and y
• =x*y – returns the product of x
and y
• =x/y – returns the quotient of x
divided by y
• =x-y – returns the difference of x
subtracted by y

14. OTHER FUNCTIONS:
• =ABS(x) – returns the absolute
value of x
• =AVERAGE(x,y) – returns the
average of x and y
• =CONCATENATE(x,y) – joins x
and y

15. OTHER FUNCTIONS:
• =IF(Condition, x, y) – returns x
if the condition is true, else it
returns y
• =ISEVEN(x) – returns true if x is
an even number
• =ISODD(x) – returns true if x is
an odd number

16. OTHER FUNCTIONS:
• =COUNT(range) – counts the
number of cell containing a
number within a range
• =COUNTIF(range, criteria) -
count the number of cell that fits
with the criteria within the range

17. OTHER FUNCTIONS:
• =ISNUMBER(x) – returns true if x
is a number
• =ISTEXT(x) – returns true if x is a
text
• =LEN(x) – returns the length of
characters in x
• =PROPER(x) – returns the proper
casing of x

18. OTHER FUNCTIONS:
• =LEFT(x,y) – returns the
characters of x specified by y
(from the left)
• =RIGHT(x,y) – returns the
characters of x specified by y
(from the right)
• =PI() – returns the value of pi

19. OTHER FUNCTIONS:
• =MIN(x,y) – returns the smallest
number between x and y
• =MAX(x,y) – returns the largest
number between x and y
• =MIN(range) – returns the
smallest number within the range
• =MAX(range) – returns the largest
number within the range

20. OTHER FUNCTIONS:
• =POWER(x,y) – returns the value
of x raised to the power of y
• =ROUND(x,y) – rounds x to a
specified number of digits (y)
=COLUMN(x) – returns the column
number of x
• =ROW(x) – returns the row
number of x

21. OTHER FUNCTIONS:
• =SQRT(x) – returns the square
root of x
• =TRIM(x) – removes extra spaces
in x
• =UPPER(x) – returns x in all
capital form
• =LOWER(x) – returns x in non-
capital form

22. OTHER FUNCTIONS:
• =TODAY() – returns the current
date
• =NOW() – returns the current
date and time

23. EXERCISES

24. Consider this data:
NAME
MATH
GRADE
SCIENCE
GRADE
FILIPINO
GRADE
ENGLISH
GRADE
A.P
GRADE
MARK 75 70 78 81 78
PETE 84 87 86 88 85
ANA 91 92 95 90 90
REA 73 75 74 75 70

25. Give the formulas to get :
• Mark’s , Pete’s, Ana’s and Rea’s
averages
• The highest grade that Ana got
• The lowest grade that Mark got?
• Sum of all Math Grade? Science? A.P.?
• Sum of all Rea’s Grades
• The Lowest Number among all grades
• The remarks (Passed or Failed)

26. Now, consider this data:
FIRST
NAME
MIDDLE
NAME
LAST NAME
MARK CURTIS WILLIAMS
PETE MCCLOEY HARRISON
ANA MONROE FRITZ
REA TAN COLLINS

27. Give the formulas to get :
• Mark’s Full Name
• Ana’s Full Name in Proper Case
• Count the number of letters that Pete’s
Last Name has
• “COLL” from Rea’s Last Name
• “LOEY” from Pete’s Middle Name
• Combining “WILL” and “LINS” from Mark
and Rea’s Last Names respectively

28. END