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Managing Metadata for Ebook Collections
The document discusses the challenges and solutions in managing metadata for e-book collections in an academic library context, highlighting inefficiencies due to varying vendor workflows and record quality. It introduces a workflow and benefits of using the WCKB tool for batch processing of e-book records, which improves efficiency and accuracy of cataloging. The conclusion emphasizes a move towards a more streamlined approach, combining WCKB with other methods for better access to e-books.
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Managing Metadata for Ebook Collections
- 1. Cataloging Efficiencies: Managing Metadatafor E-book Collections ALA Annual 2012 Anaheim, CA Holly Tomren @htomren
- 2. My context: Academic library About 150,000 ebooks About 20 ebook providers, multiple collections Small staff Individual cataloging for most packages not feasible; look for batch solutions
- 3. Ebook metadata Differentproviders = different workflows Different frequencies Notifications are rare Not all vendors provide MARC records Quality of vendor MARC records varies Not all vendors provide info about changed records (UPD, DEL) Few provide OCLC numbers/holdings
- 4. Workflow: Varies byVendor Example A: WorldCat Collection Set; monthly email notification, retrieve via FTP Example B: generate files on demand from web interface; separate NEW and DEL files; not OCLC records Example C: generate file on demand from web interface; 1 mixed file (NEW & DEL); no control numbers, no match point
- 5. Workflow: Varies byVendor Example D: generate file from web interface based on date (broken); no DEL notifications Example E: provides records through multiple sources but coverage different in each source; lots of cleanup, bad links Example F: updates collection constantly, but MARC records only once a year
- 6. Workflow: Varies byVendor Example G: provides records and notification; OCLC numbers not in records but in separate spreadsheet Example H: No MARC records; title spreadsheet available Example I: No MARC records, no title list; check website manually
- 7. Sometimes looks likethis…
- 8. Tools of theTrade MarcEdit Excel Local scripts Load Profiles (III) Global Update (III) Listservs MARCEDIT-L BATCH-L
- 9. WCKB Pilot Betastarted in March 2012 Currently only using WCKB for ebooks, not ejournals 5 ebook collections managed in WCKB to date As beta tester, comparing each collection to records from other sources So far, extremely accurate and timely
- 10. WCKB Workflow Selectcollections in KB, set up MARC customization options (one time) Daily record notifications via email Download files via FTP Clearly identified NEW, UPD, DEL Separate with MarcEdit if necessary Load records without editing Minimal spot checking in Global Update
- 11. WCKB Benefits Retrieve records for all providers in one place, including NEW, UPD, DEL Notification – no more elaborate schedules Customizable records – less in-house editing URLs are correct Efficient way to manage provider-neutral records OCLC holdings set, OCLC numbers included Free with OCLC cataloging subscription
- 12. Greater Discoverability Worldcat.org, WorldCat Local Anything powered by WorldCat API (Mobile apps, Google “Find in a Library,” Selection tools, LibX, etc.)
- 13. WCKB Wishlist Improved record matching More ebook collections in KB “Expert Community” functionality … all of this is on the way
- 14. Conclusion More efficient workflow More thorough and accurate access to ebooks in our catalog & discovery tools Still a combination of WCKB + other methods for now, but will move more ebooks to WCKB as time goes on
- 15. Thank you! Holly Tomren Head, Metadata Services Drexel University Libraries holly.tomren@drexel.edu