The document summarizes an organizational structure and workflow presentation about cataloging at Ohio State University and Urbana University. It discusses their organizational structures, cataloging tools and standards used, and issues with current library catalogs from the user perspective. It also explores potential future directions for catalogs, including FRBR, Open WorldCat, and Web 2.0 inspired "Cataloging 2.0".

1. Organizational Structure, Workflow, and Catalog Issues Presentation for LIS 6002: Organization of Information July 9, 2008 Presentation by Barbara Dunham, [email_address] Slides by Barbara Dunham and Melanie McGurr [email_address]

2. Agenda Introduction Organizational Structure/Workflow Cataloging Tools Standards Catalog Issues Questions

3. Organizational Structure/Workflow Ohio State University - structure Urbana University – structure/workflow Ohio State University – workflow Acquisitions Cataloging – regular flow Catalog Quality Control & Enrichment General catalogers

5. Organizational Structure – OSUL Technical Support IT support (various functions) Cataloging Monographs S/ER (Serials/Electronic Resources) Special Collections Cataloging SRI (Scholarly Resources Integration) Liaison to Regional Campus Libraries

6. Urbana University Structure/Workflow Director/ Acquisitions Tech Services/ BI Reference/Circ Dean

7. Organizational Workflow OSUL Acquisitions Monographs S/ER (Acquisitions Accounting) Regional Libraries SRI (Scholarly Resources Integration)

8. Cataloging Department Workflow ETD Special Projects Regular Workflow Gifts Other Departments CAT

9. Cataloging Workgroups Non-Roman Promptcat Western Languages General Cataloger Principal Cataloger ETD Cataloger Catalog Quality Control and Enrichment

10. Western Languages New Receipts French German Spanish English & M,N,P AV Micro E-Books Cat-as- Mono

11. Reports and Stats NACO/BIBCO Series Previously Cataloged Items Head Catalog Quality Control and Enrichment

12. Cataloging Tools Connexion Client Millennium Cataloger’s Desktop Classification Web Local documentation/local practices

13. Standards and Authority Control OSU participates in Program for Cooperative Cataloging NACO, BIBCO, SACO Reports AACR2 LCSH RDA - Future Standard A flexible framework for describing all resources - analog and digital Data that is readily adaptable to new and emerging database structures Data that is compatible with existing records in online library catalogues

14. Catalog Issues Users Today FRBR Open WorldCat FAST Endeca AquaBrowser eXtensible Catalog OCLC LOCAL Cataloging 2.0?

15. Catalog Issues Understanding our users The 2003 OCLC Environmental Scan http://www.oclc.org/reports/escan/introduction/default.htm Trends Self service Satisfaction Seamlessness

16. Catalog Issues Information world – where do users go? Perceptions of Libraries and Information Resources http://www.oclc.org/reports/2005perceptions.htm

17. Catalog Issues First Choice for information Sources College Total Students Respondents Search engines 72% 80% Library (physical) 14% 11% Online library 10% 6% Bookstore (physical) 2% 2% Online bookstore 2% 2%

18. Catalog Issues For electronic information searches, where do you typically begin your search … by total respondents: Search engine 84% E-mail 6% Topic-specific Web sites 2% E-mail information subscriptions 2% Online news 2% Instant messaging/online chat 1% Online bookstore 1% Online database 1% Library Web site 1%

19. Catalog Issues For Electronic information searches, Where do you typically begin your search … by College Students: Search engine 89% Library Web site 2% Online database 2% E-mail 1% Topic-specific Web sites 1% E-mail information subscriptions 1% Online news 1% Online bookstore 1% Instant messaging/online chat 0%

20. Catalog Issues Why Google? Easy Results Results presentation PageRank Current information Searching the entire Web

21. Catalog Issues Why Not Google? Results PageRank What is valid information Not scholarly Lacks organization

22. Catalog Issues Users’ perceptions of the online catalog Difficult to search Multiple searches Display of results Slow Full text (some)

23. Catalog Issues Catalog Role Find materials Identify the different materials Select materials Obtain/access the item

24. Catalog Issues Catalog Easy Seamless Metasearch Integrated with Web courses Web services Results presentation

25. Catalog Issues FRBR (Functional Requirements for Bibliographic Records) Developed in 1998 by International Federation of Library Associations and Institutions (IFLA)

26. Catalog Issues FRBR 3 groups of entities Group 1 – products of an intellectual or artistic endeavor Group 2 – entities responsible for intellectual or artistic endeavor Group 3 - entities that serve as subjects of intellectual or artistic endeavor (concept, event, object, and place

27. Catalog Issues Components of group 1 Work – distinct intellectual or artistic creation Expression – intellectual or artistic realization of a work Manifestation – physical embodiment of an expression of a work Item – single exemplar of a manifestation

28. Catalog Issues Current research - FRBR OCLC – FictionFinder http://fictionfinder.oclc.org

29. Catalog Issues Open WorldCat FAST Endeca AquaBrowser eXtensible Catalog OCLC pilot Cataloging 2.0? Cataloging departments undergoing change

30. Sources Byrum, John D. (2005). Recommendations for urgently needed improvement of OPAC and the role of the National Bibliographic Agency in achieving it. World Library and Information Congress: 71th IFLA General Conference and Council . “ How the Open WorldCat program works.” Accessed 12 January 2006, http://www.oclc.org/worldcat/open/how/default.htm . OCLC Online Computer Library Center, Inc. (2003). The 2003 OCLC Environmental Scan: Pattern Recognition. http://www.oclc.org/reports/escan/introduction/default.htm OCLC Online Computer Library Center, Inc. (2005). Perceptions of Libraries and Information Resources. http://www.oclc.org/reports/2005perceptions.htm

31. Sources Sadeh, Tamar (2004). To Google or not to Google: Metasearch design in the quest for the ideal user experience. ELAG 2004: Interoperability: New Challenges and Solutions. Simpson, Betsy, “Collections Define Cataloging’s Future,” Journal of Academic Librarianship, vol. 33:4 (July, 2007):507-511. eXtensible Catalog http://docushare.lib.rochester.edu/docushare/dsweb/Get/Document-27534 Toledo Lucas Public Library Catalog. http://aquabrowser.toledolibrary.org/aquabrowser/

32. Sources North Carolina State University Library Catalog. http://www.lib.ncsu.edu/catalog/ RDA. www.collectionscanada.ca/jsc/rda.html OCLC Open WorldCat. http://www.worldcat.org/ WorldCat Local http://www.oclc.org/news/releases/200659.htm WorldCat Local Live at University of Washington Libraries http://www.oclc.org/news/briefs/brief129.htm

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