The memo outlines the key duties of the Administration Team which include ensuring consistency in tasks, making effective use of time by avoiding wasting it, and supporting managers by handling tasks like sending emails, answering phones, and sending faxes to allow managers to focus on their responsibilities. It also details types of support the team will need to offer such as supporting meetings, producing documents, arranging travel and accommodations, managing diaries, handling data, and processing expenses.

2. To make effective use of time: Don’t waste time, do the work when you have been told to do it.

3. To support managers: The managers have more jobs to do and more responsibilities. They can do their job better if they can rely on their support staff. You can help managers by sending e-mails, answering the phone, sending fax.

5. Producing Documents: Producing letters and reports, sending emails and using word processing, spreadsheets and presentation packages.

6. Arranging events / travel / accommodation; Makin sure travel arrangements and hotel accommodation are booked, making sure arrangements of special events; sales conference and visits by VIP’s.

7. Managing Diaries: arranging and agreeing appointments in either electronic or manual diary system.

8. Handling Data: researching and obtaining information into a computerized system.

9. Processing Expenses: checking expense claims and arranging for them to be approved and paid. Yours Sincerely<br />Huma Ghaffar <br />Administration Department Manager<br />