The document describes a School Management System (SMS) that was developed to replace an institution's existing bookkeeping system. It discusses the scope, modules, and features of the SMS, including modules for administration, teaching staff, parents, and students. Entity relationship diagrams and use case, sequence, and activity diagrams are presented to illustrate the system design. Potential drawbacks around authorization and performance are noted, as well as proposed future enhancements like attendance tracking, email/SMS alerts, and an online exam facility. The conclusion states that the SMS will enhance management of educational institutions.

1. By Hatim Bhagat
Seat no: 2482

2. Introduction
• School Management System is like a popular Enterprise Resource
Planning (ERP) system which integrates all data and processes of an
educational institution into an unified system.
• With support of technical expertise , this system has been
developed by working closely with School System.
• This system is developed to tackle and replace existing historical
bookkeeping system with much awaited SMS.

3. Scope:
• The system is highly flexible one and is well efficient to
make easy interactions with the staff, student, parents,
admin.
• This will be a user-friendly one and can successfully
overcome strict and severe validation checks.
• The system will be a flexible to adopt any type of changes
needed.

4. Modules:
• Super -admin: Can view and access all information, including
messages between other groups
• Administration: Add/edit most information
• Teaching staff: They have access and can edit information
regarding their respective classes/students.
• Non-teaching staff: Can access/edit information relevant to their
particular jobs.
• Parents: Can view all relevant information.
• Students: Can view only Academic Schedule.

5. Proposed Modules

7. ENTITY RELATION DIAGRAM
(ERD)

8. CONTEXT LEVEL DIAGRAM:

9. Class diagram:

10. Use case: (Login)

11. Admin authorities:

12. Sequence Diagram: (Admin )

13. Activity diagram:
Login
Display Form
If Invalid
Valid
Enter Username, Password
Select User Type, Department,
Authority
Select Staff
Create Account
Acknowledgement

14. Activity for setup:
Yes
No
Enter New Setup Details
Unique Setup ID Generation
Setup Created Successfully
Setup is already
exist
Is Exists?

15. Site Map:
Delete Record
Report
Get PDF
Get Excel
Normal
Setup
Department
Class Room
Leave Type
New year
New course
date setup view
Eligibility Fee
Competition
Administrator
GroupWise Letter
Incoming Letter
Outgoing Letter
LetterAdmission EmployeeStudent Notice Board Academic Calendar
Add Record
View Record
Student Notice
Employee Notice

17. Home screen:

18. ONLINE ADMISSION

19. ADMISSION FORM

20. Login Screen:

21. Generate Schedule

22. Admission Applied Detail

23. Create Logins for Teacher/Parents

24. Student Registration:

25. Generate Reports

27. Drawbacks and Limitations
Drawback:
• ID and Password can be used by some other Person which is not
authorized.
• Web Application Does not have any student Login.
• Only Super-Admin and Admin can create Logins.
• Application is slow as it’s having large database.
Limitations:
• This WEB SMS ERP Application is vast, It will be stress on web
server.
• The Application is limited only for particular institute according to
institute requirement changes in module.
• In this Application Email and SMS Facility not provided.

28. Proposed Future Enhancement
Services Like-
• Will store Attendance details of each Student.
• Will provide SMS Alert, Email for each module facility.
• Will store Attendance details of each employee automatic.
• Chat between the Employees.
• Will provide content management system.
• Will provide online exam facility.
• School Bus Tracking system for student Safety.

29. Conclusion
• Using this excellent tool will enhance educational
management’s image and reputations within parent’s
community, who are always looking for better institute for
their near and dear ones, and with sought after teachers
looking for challenging environment.
• It is online management data can easily entered, accessed,
edited, processed and managed over internet setup
• Multiuser and Admin controlled access.
• PDF report generation.
• Access to all stockholders.
• Controlled redundancy and maintained accuracy.
• User friendly input output screens.
• Printing and storage of various reports.

30. Bibliography
References
• Web Programming For PHP
• MYSQL Black Book.
• SAMS Teach Yourself UML in 24 Hours by Joseph Schmuller.
• Software Engineering by R.Pressmen- 6’th Addition.
Website Link
• http://www.phpclasses.com
• http://www.w3schools.com
• http://www.stackoverflow.com
• http://www.apphp.com