An advanced school management system is a comprehensive school management and administration software, that can be implemented and used by every kind of educational institutions. It systematically integrates smart parent/teacher applications and manages an organization with help of admission management, school finance, student information system, biometric attendance system, classroom planning & grading system which provides functions related to human resource, technology, and every school/enterprise-related services.

1. Make your school smarter
with
Advance School
Management System
(S P E C T R U M)

2. Understand what is advanced school management system
An advanced school management system is a comprehensive school
management and administration software, that can be implemented and used
by every kind of educational institutions. It systematically integrates
applications and manages an organization by creating an automated back
office which provides functions related to human resource, technology, and
every school/enterprise-related services.
It digitally culminates every task and activities by using the centralized
database to bring out accurate results.

3. Key Features
● Admissions Management
A school can benefit from the ERP program at most as it handles admissions single-handed.
SPECTRUM creates online forms, prints in bulk, tracks inquiry and admission status. In addition
to which, it generates detailed reports to track the performance of different admission channels
and prepares efficient marketing strategies, manage resources, assigns inquiries from students
and parents. Also, it efficiently tracks, evaluates and reports accurate conversion numbers of
admissions.
● School Finance Management
One of the major tasks of administering a school can be handling school finances, like employee
salary, student fees, capital generation, investments, etc. With the spectrum, school finances
can easily be sorted and processed with minimal labor and maximum accuracy. The finance
module offers simple snapshots of expenses, income, and the profit/loss generation. It records
student fees, checks dues and sends fee reminders to parents. It also manages the payroll of
employees with an accurate calculation of leaves and overtimes.

4. ● Student Information System
SPECTRUM collects, stores and updates student information from time to time. This module
allows teachers to assign homework, monitors academic progress and offer effective feedback.
It allows the school to track attendance of students, school fees, and records student marks and
offers a graphical representation of scores/marks that aides in comparison and monitoring of
student’s academic progress. Additionally, the information comes in handy in parent-teacher
communication via messages in regards to concerned students.
● Biometric Attendance System
A school ERP system works on biometric integration, which means that all student attendance
are recorded automatically with the help of biometric devices. This module is highly efficient as it
records attendance with a single click and requires no manual labor or use of paper. If a student
were to be absent, the module instantly sends personalized absent reports to the concerned
parents. This module single-handedly manages and records attendance and presents daily,
monthly or yearly reports for both the students and teachers.

5. ● Classroom Lesson Planning
The Lesson Planning module aides a teacher to plan the curriculum well in advance and tracks
the performance of it from start to finish. This module of SPECTRUM is like a digital wand for
teachers. It records every lesson taught and pending. It helps in determining the topic that
needs to be covered in order of priority and marks it complete once the topic is duly conducted
along with relevant exercises, tests or notes based on it. Additionally, it offers curriculum reports
and updates on the subjects.
● Student Grading System
The Grading System of an advanced school management system is greatly systematic as it
reduces errors in the evaluation process. This system does the work of a teacher who would
have to manually calculate student grades. Instead, it helps teachers to instantly calculate the
grades by entering the marks and scores, and receive accurate grade reports that help in
detecting student performance.

6. ● Student Timetable Management
The school ERP systems intelligent and intuitive auto-suggestion feature helps in framing the
best possible option for timetables. It also assigns classes and reschedules if needed and
allows students and teachers to track their schedule.
● Smart Parent/Teacher Application
It offers a personalized dashboard (software application) which stores all the important
information readily available for teachers and parents respectively to stay updated with day to
day changes. It offers convenient services for teachers and parents as per their relevant
concerns. It allows easy access to information like attendance, timetable, progress reports, child
safety feature, etc.
● School Message Center
This module sends highly automated SMS alerts like Absent reports, fee reminders, progress
reports, etc in a single click. It offers personalized messaging, in local languages, for students
and parents in accordance with the Unicode feature. Hence, it facilitates effective
communication between parents and teachers.

7. Benefits
From the features, it is evident how much an organization can benefit from SPECTRUM, Akshar’s
advanced school management system for different forms of educational institutions. We have highlighted
a few benefits that can be enjoyed by adopting and adapting to an efficient ERP system for their
educational institution.
● Benefits for School Management
● Benefits for Teachers
● Benefits for Students
● Benefits for Parents

8. Benefits for School Management
a. Centrally stored and processed information.
b. Optimal utilization of resources both human and materials.
c. Digitized operations.
d. Economical approach, value based system.
e. Aides in upgrading school brand.
f. Efficient collaboration among parents, teachers, and students.

9. Benefits for Teachers:
a. Effective and efficient communication with administration, parents, and students (when not
in class).
b. Systematic organization of daily, weekly and monthly activities.
c. Access to student information.

10. Benefits for Students
a. Updated with forthcoming events and activities.
b. Liberty to actively partake in various forums via this module.
c. Access to grades, marks, timetables, attendance, schedules, etc
d. Information about library book manual.
e. Interactive communication with teachers.

11. Benefits for Parents
a. Actively contribute to school activities.
b. Interactive processing and communication with school management and teachers.
c. Tracking a child’s academic and location via Bus Tracking GPS System.
d. Reliable daily updates about school and child’s activities.
e. Advance information about school events and activities.

12. Happy Schooling!
Well, we can conclude that adopting an advanced school management system for your school is
undoubtedly fruitful for the services it provides. The use of advanced school management system allows
the administration and the related authorities, e.g. teachers, students, etc to manage concerned school
activities in one place.
Also, it helps in re-branding your school’s image and provides a better outlook for everyone. The module is
effective and efficient which requires a one-time investment and offers a smooth flowing administration
for your reputed educational institution.
Let us know what problem you are facing in your existing school management system, we will be happy to
guide you with customised solution.
Email: support@aksharschoolsolutions.com
Contact Number: + 91 9121589034
Website Link: www.aksharschoolsolutions.com