Master the Moment - a three hour workshop on time management

Master The Moment™
Powerful lessons in time management
Copyright 2014, Pat Brans

My Background

Agenda
Understanding high achievers
Putting eleven powerful ideas to work
Taking six steps to better time management
Applying time management techniques
Making it work for you

Problem 10
I feel overwhelmed.

Problem 9
I’m always in reactive mode.

Problem 8
I don’t finish what I start.

Problem 7
I’m not able to stop things that are
no longer working.

Problem 6
I procrastinate.

Problem 5
I don’t have enough energy to do the
things I want.

Problem 4
I’m easily distracted by things
that aren’t important.

Problem 3
I don’t feel satisfied when I do
finish what I start.

Problem 2
I don’t know how to say no.

Problem 1
I don’t know what I want.

I feel overwhelmed.
I’m always in reactive mode.
I don’t finish what I start.
I’m not able to stop things that are no longer working.
I procrastinate.
I don’t have enough energy to do the things I want.
I’m easily distracted by things that aren’t important.
I don’t feel satisfied when I do finish what I start.
I don’t know how to say no.
I don’t know what I want.

High Achievers
Dan Packer, Entergy
Lucas Skoczkowski, Redknee
John Dane III, Trinity Yachts
Gertrude Boyle, Columbia Sportswear

What are some of the differences between people
who get a lot done and those who are always
frustrated? Please be specific.
Are they more talented than the people in this
room? Please explain.
Are they working harder than the people in this
room? Please explain.

What do psychologists say ?
Carol Deck
Daniel Kahneman
Ed Edci
Roy Baumeister

Eleven Powerful Notions
1. Do the right things, then do things right.

2. Align yourself with natural laws.

3. Manage your attitude.

4. Put in place processes that run without your
attention.

5. Put in place virtuous cycles.

Powerful Notions
6. Strive for sustainability.

Powerful Notions
7. Solve a class of problems instead of just the
problem at hand.

Powerful Notions
8. Solve problems at their source.

Powerful Notions
9. Seek advice.

Powerful Notions
10.Keep all stakeholders in the loop.

Powerful Notions
1. Slow down to go faster.

Do the right things, then do things right.
Align yourself with natural laws.
Manage your attitude.
Put in place processes that run without your attention.
Put in place virtuous cycles.
Strive for sustainability.
Solve a class of problems instead of just the problem at hand.
Solve problems at their source.
Seek advice.
Keep all stakeholders in the loop.
Slow down to go faster.

Each group pick two powerful notions and
list specific ways you can put those ideas
to work tomorrow.

Changing Habits
Integrate the ideas
Start out as decided as possible
Work on one habit at a time
Put in place visual reminders

Habits are like muscles
n You get tired when you
work on them.
!
n The more you work on
them, the more capacity
you have to work on them.

Six Steps

HIT
For each step :
!
!
Habits to develop
!
Ideas to integrate
!
Techniques to learn

Identify Yourself
For one week, work on these habits :
!
Strive to be authentic
!
Favor trusting relationships

Energize
For one week, work on these two habits:
!
Maintain a lifestyle that maximizes
your energy. This means getting exercise,
eating light lunch, and getting enough
sleep.
!
Pay attention to your biorhythms and
plan your days accordingly.

Prioritize
For one week work on these two habits:
!
Set very few priorities and stick to
them.
!
Turn down things that are
inconsistent with your priorities.

Optimize
For one week, work on these two habits:
!
Set aside time for focused effort
!
Look for ways of doing things better
and faster

Head off Problems Early
!
Build solid processes
!
Spot trouble ahead and solve
problems immediately

Finish Things
!
Break your goals into small units of
work, and spend most of your time
thinking only about the unit you are
working on now.
Finish what you start and stop doing
things that are no longer worthwhile.

Write down two personal goals.

Techniques
1. Understanding your biorhythms
2. Setting priorities
3. Focusing effort
4. Optimising email
5. Optimising meetings
6. Chunking

Make a list of things you should refuse.

List 5 ways you can put these techniques
to use.

Top 5 List
n List the five most important
things for you today or
tomorrow.
!
n You may not accomplish them
all but at least you’ll remember
what’s important.
Mark Radtke, Integrys Energy Services

My top 5 list
1. Give this workshop.
2. Write outline for CIO UK article.
3. Attend Forbes webcast.
4. Send out questions for Mobile Enterprise article.
5. Spend time with Louise.

Write your top 5 list for tomorrow.

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Master The Moment™
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Master the Moment - a three hour workshop on time management

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