This document provides an overview of productivity tools in Microsoft Excel 2010 and Microsoft Word 2010. It discusses various functions in Excel like AVERAGE, CONCATENATE, SUM, and IF, as well as features of Word 2010 like the universal ribbon interface, Backstage view, paste preview, online Office Web Apps, increased number of themes, and new screenshot and photo editing tools. The document is intended to help users learn to utilize formulas and functions in Excel and features in Word 2010.

1. Management Productivity Tools
MICROSOFT EXCEL 2010
FORMULA AND
FUNCTIONS
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2. hyperlink
clipart
chart
Images and
Background
Functions
Page layout
Database:
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3. WORK SHEET- EXCEL
THIS IS EXCEL
WORK SHEET
CELLS IN WORK
SHEET
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4. AVERAGE
• AVERAGE function returns the average.
The syntax for the Microsoft Excel AVERAGE
function is
where number1, number2, ... number_n are numeric values -
they can be numbers
AVERAGE function is:
AVERAGE( number1, [number2], ... [number_n] )
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5. CONCATENATE
• CONCATENATE function allows you to
join 2 or more strings together
CONCATENATE function is:
CONCATENATE( text1, text2, ... text_n )
=CONCATENATE(B8," ",A8)
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6. SUM
• SUM function adds all numbers in a range of
cells and returns the result.
SUM function is:
SUM( number1, [number2, ... number_n] )
=SUM(C4:C12)
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7. SUMIF
• SUMIF function adds all numbers in a range of
cells, based on a given criteria.
SUMIF function is:
SUMIF( range, criteria, [sum_range] )
Where,
range is the range of cells that you want to apply
the criteria against.
criteria is used to determine which cells to add.
sum_range is optional
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8. IF
• IF function returns one value if a specified condition
evaluates to TRUE, or another value if it evaluates to
FALSE.
IF function is:
IF( condition, [value_if_true], [value_if_false] )
value_if_true is optional. It is the value that is returned
if condition evaluates to TRUE.
value_if_false is optional. It is the value that is return
if condition evaluates to FALSE.
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9. RANK
• Returns the rank of a number in a list of numbers. The
rank of a number is its size relative to other values in a
list.
• Number Required. The number whose rank you want
to find.
• Ref Required. An array of, or a reference to, a list of
numbers. Nonnumeric values in ref are ignored.
• Order Optional. A number specifying how to rank
number.
RANK(number,ref,[order])
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10. ABSOLUTE AND RELATIVE CELL
REFERENCE
• By default, when you copy a formula that
contains a cell reference, excel will automatically
adjust the cell reference.
• You can stop Excel from automatically adjusting
the cell reference by using one or more dollar
signs ($) in the cell reference. These are called
absolute cell references.
• A cell reference without a dollar sign is a relative
cell reference
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11. MAX
• MAX function returns the largest value from
the numbers provided.
MAX function is:
MAX( number1, [number2, ... number_n] )
• number1, number2, ... number_n are numeric
values - they can be numbers, named ranges,
arrays, or references to numbers.
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12. MIN
• MIN function returns the smallest value from
the numbers provided
MIN function is:
MIN( number1, number2, ... number_n )
• number1, number2, ... number_n are numeric
values - they can be numbers, named ranges,
arrays, or references to numbers
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13. DATE
• DATE function returns the serial number of a
date
DATE function is:
DATE( year, month, day )
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14. TIME
• TIME function returns the decimal number for
a particular time
TIME function is:
TIME( hour, minute, second )
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15. TODAY
• TODAY function returns the current system
date. This function will refresh the date
whenever the worksheet recalculates.
TODAY function is:
TODAY()
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16. NETWORK DAYS
• NETWORKDAYS function returns the number
of "work days" between 2 dates, excluding
weekends and holidays.
NETWORKDAYS function is:
NETWORKDAYS( start_date, end_date, [holidays] )
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17. LOOKUP
• LOOKUP function returns a value from a range
(one row or one column) or from an array.
LOOKUP function is:
LOOKUP( value, lookup_range,
[result_range]
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18. VLOOKUP
• VLOOKUP function performs a vertical lookup
by searching for a value in the left-most
column of table_array and returning the value
in the same row in the index_number
position.
VLOOKUP function is:
VLOOKUP( value, table_array,
index_number, [not_exact_match]
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19. COUNT
• COUNT function counts the number of cells that
contain numbers as well as the number of
arguments that contain numbers.
COUNT function is:
COUNT( argument1, [argument2,
... argument_n] )
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20. COUNTIF
• COUNTIF function counts the number of cells
in a range, that meets a given criteria.
COUNTIF function is:
COUNTIF( range, criteria )
• range is the range of cells that you want to
count based on the criteria.
• criteria is used to determine which cells to
count.
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21. MICROSOFT WORD
2010
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22. Create visually compelling documents more
easily than ever
Save time and simplify your work
Work together more successfully
Access your information from more places
easily customize the improved Ribbon
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23. MICROSOFT WORD 2010
• It's been a long time since the last Microsoft
Office revision, and it can be hard to imagine
what new capabilities Microsoft could possibly
add to the 20-year-old suite. But Office 2010
does in fact have a lot of new capabilities to
offer.
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24. FEATURES
• Universal ribbon : The ribbon interface is now
a part of every single Office application. First
released in Office 2007 in some of its
applications, the ribbon interface was an
artistic leap, and as we all know, only
moments after the ribbon was born, its first
"art critic" came along.
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25. • Backstage view: By clicking the new File
button (which replaces the Office 2007 orb),
you have access to all your normal Save, Save
As, Open, and Close operations. In addition,
you can see and customize the document
properties, manage versions, check for
compatibility issues, and scrub the document
of hidden metadata for sharing purposes
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26. • Paste preview: Included in all suites is a new
live preview paste feature that lets you hover
your mouse over an option and see what your
clipboard item will look like. From the Home
ribbon, just click the Paste drop-down menu
and hover over your options.
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27. • Office Web Apps: Office 2010 now includes a
set of Web-based applications -- online
versions of Word, Excel, PowerPoint, and
OneNote -- that work through Windows Live
and/or with SharePoint. (Check out the
InfoWorld Test Center's review of Office Web
Apps.) Outlook Web App (a new name but not
a new feature) continues to be offered
through Exchange 2010.
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28. • More themes: Themes can now be used
across Word, Excel, and PowerPoint to ensure
a consistent look for your various documents.
Microsoft has also upped the number of built-in
themes from 20 in Office 2007 to 40 in
Office 2010
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29. • Insert a screenshot: Now you don't have to
take a screenshot using a tool such as the
Windows Snipping Tool and then paste it into
your document. Instead, you can use the
Insert ribbon and click Screenshot to grab an
image you want to insert
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30. • Crop images to a shape: You can now select
an image, go to the Format contextual ribbon,
and under the Crop option, choose Crop to
Shape.
• New photo-editing options:Word 2010 has a
variety of new photo-editing tools that you
can find by inserting a picture and selecting it,
then going to the Format contextual ribbon
and looking at its options, which include
Remove Background and Artistic Effects.
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31. • Cleanup: Sometimes your mailbox is cluttered
with redundant messages. Use the new Clean Up
option (located on the Home ribbon under the
Delete group) to tidy the folder or conversation.
• Quick steps: Sometimes you have an entire ritual
when it comes to handling emails. Quick steps
are like little macros that allow you to simplify the
tasks. You can use the built-in steps located on
the Home ribbon, or you can create your own.
Configure these to make your common "rituals"
that much easier to perform.
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