The document provides an overview of a webinar focused on utilizing Excel pivot tables and graphing techniques for audit purposes, organized by AuditNet and facilitated by experts in the field. It outlines the goals of the training, which include teaching how to create pivot tables, conduct specific audit tests, and utilize various statistical tools for data analysis. Additionally, it includes disclaimers about the use of materials and emphasizes the importance of maintaining security and adherence to guidelines during the webinar.

1. Excel Pivot Tables and
Graphing for Auditors
June 25, 2014
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2. About Jim Kaplan, CIA, CFE
 President and Founder of AuditNet®,
the global resource for auditors (now
available on Apple and Android
devices)
 Auditor, Web Site Guru,
 Internet for Auditors Pioneer
 Recipient of the IIA’s 2007 Bradford
Cadmus Memorial Award.
 Author of “The Auditor’s Guide to
Internet Resources” 2nd Edition
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About AuditNet® LLC
• AuditNet®, the global resource for auditors, is available on the
Web, iPad, iPhone and Android devices and features:
• Over 2,000 Reusable Templates, Audit Programs,
Questionnaires, and Control Matrices
• Training without Travel Webinars focusing on fraud, audit
software (ACL, IDEA, Excel), IT audit, and internal audit
• Audit guides, manuals, and books on audit basics and using
audit technology
• LinkedIn Networking Groups
• Monthly Newsletters with Expert Guest Columnists
• Book Reviews
• Surveys on timely topics for internal auditors
Introductions
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3. Webinar Housekeeping
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This webinar and its material are the
property of Cash Recovery Partners LLC.
Unauthorized usage or recording of this
webinar or any of its material is strictly
forbidden. We are recording the webinar
and you will be provided with a link to that
recording as detailed below. Downloading or
otherwise duplicating the webinar recording
is expressly prohibited.
Webinar recording link will be sent via email
within 5‐7 business days.
NASBA rules require us to ask polling
questions during the Webinar and CPE
certificates will be sent via email to those
who answer ALL the polling questions
The CPE certificates and link to the recording
will be sent to the email address you
registered with in GTW. We are not
responsible for delivery problems due to
spam filters, attachment restrictions or other
controls in place for your email client.
Submit questions via the chat box on your
screen and we will answer them either
during or at the conclusion.
After the Webinar is over you will have an
opportunity to provide feedback. Please
complete the feedback questionnaire to help
us continuously improve our Webinars
If GTW stops working you may need to close
and restart. You can always dial in and listen
and follow along with the handout.
Disclaimers
5
The views expressed by the presenters do not necessarily represent the
views, positions, or opinions of AuditNet® or the presenters’ respective
organizations. These materials, and the oral presentation accompanying them,
are for educational purposes only and do not constitute accounting or legal
advice or create an accountant‐client relationship.
While AuditNet® makes every effort to ensure information is accurate and
complete, AuditNet® makes no representations, guarantees, or warranties as
to the accuracy or completeness of the information provided via this
presentation. AuditNet® specifically disclaims all liability for any claims or
damages that may result from the information contained in this presentation,
including any websites maintained by third parties and linked to the AuditNet®
website
Any mention of commercial products is for information only; it does not imply
recommendation or endorsement by AuditNet®

4. Richard B. Lanza, CPA, CFE, CGMA
• Over two decades of ACL and Excel software usage
• Has written and spoken on the use of audit data analytics for
over 20 years.
• Received the Outstanding Achievement in Business Award by
the Association of Certified Fraud Examiners for developing
the publication Proactively Detecting Fraud Using Computer
Audit Reports as a research project for the IIA
• Recently was a contributing author of:
• Global Technology Audit Guide (GTAG #13) Fraud in an
Automated World – Institute of Internal Auditors.
• Data Analytics – A Practical Approach - research whitepaper
for the Information System Accountability Control
Association.
• Cost Recovery – Turning Your Accounts Payable Department
into a Profit Center – Wiley and Sons.
Please see full bio at www.richlanza.com
Learning Objectives
Learn to create basic PivotTables and stratify your data using a Pivot table
See how to complete specific audit tests in a variety of areas using Pivot
Tables
Understand graph types and their different analytical strengths from an audit
perspective
Utilize percentiles, strata, and other simple statistical tools in graphs for
assessing whether an item is unusual
See how to quickly turn a graphing exercise into a sampling one by sampling
multiple categories to identify highest-risk items
Learn how to obtain an entire data set for a Pivot Table that dynamically
recalculates itself as you add data
Using named ranges for auto-formatting an entire Pivot Table area or graph
range so that the graph range will auto-update based on the data in that
sheet
Be able to operate a graph template for creating numerous audit-report
ready presentations of payables and general ledger data (although the
techniques can be used in almost every audit area).
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5. Pivot Tables and Charts
> The Basics Explained
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Query Viewpoints
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6. Getting Started:
Pivot to New Sheet
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Getting Around The Pivot-
 Right click on the amount fields (data part) to
see field list and edit various Pivot Table options
 Select from the Top Ribbon Menu the Options
and Design menus for Pivot Tables (Excel
creates them when a Pivot Table is created) –
best and easiest way to make changes
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7. Change Number Format
and Type
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Graphing the Data
With your mouse pointer anywhere in the
Pivot, select the Pivot Chart button
Whatever is in the Pivot will be added to the
Chart
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8. Grouping Date
Ranges
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Polling Question #1
Where do you change your value formats in a
PivotTable?
 Grouping
 Value Field Settings
 Pivot Chart
 Active Field Format
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9. Stratifying Data in a Pivot Table
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Stratify Your Data – Ver 1
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=IF(B4>1000,“3. Over $1000",IF(B4>100,“2. Over
$100 to $1,000",IF(B4<=100,“1. Up to $100")))
This will create three strata:
1. Up to $100
2. Over $100 to $1,000
3. Over $1,000
Start from highest to lowest – Excel picks the first
matching item

10. Stratify Your Data – Ver 2
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Polling Question #2
Where function improves the ease of
calculating a stratification report?
 OFFSET
 COUNTIF
 SUMIF
 VLOOKUP
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11. Specific Accounts Payable Tests
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Specific Accounts Payable Tests
(What) Summarize activity on the amount field (absolute
value of debit or credit) to identify the top occurring
amounts. Then summarize activity by vendor and the
amount identified for the top 25 appearing.
(What) Extract payables that equate to round multiples of
10,000, 100,000, and 1,000,000.
(When) Extract transactions posted on weekends and
holidays.
(When) Summarize activity by day, month, and year.
(Who) Summarize activity by user and month
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12. Calculating an Average DPO
Create a calculated field for check less invoice date
(DPO) – in data or the Pivot
Add sum of Invoice Amount and Average of newly
calculated field
Identify the Longest Time to
Enter a Vendor Invoice

13. 24
Scatter Graph
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Scatter Graph Explanation
1 – high dollar change and low count (outliers)
2 – charges that make sense
3 – changes that don’t make sense
4 – inefficiency that is developing
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14. Polling Question #3
What Value Field Setting is used to obtain
the largest item in a Pivot Table ?
 Min
 Over
 More
 Max
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Specific General Ledger Tests
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15. Entries By Day Analysis
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Specific General Ledger Tests
Summarize journal entries by the persons entering to
determine if they’re authorized.
Summarize on enterer over a timeframe (3 D graphical
analysis)
Extract journal entries that equate to round multiples of 10,000,
100,000, and 1,000,000.
Extract journal entries that don’t net to zero (debits less
credits).
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16. 3 D Rotation of Enterer/Month
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Polling Question #4
What function is used to determine if a cell is
a round number?
 OFFSET
 MOD
 MID
 ROUND
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17. Building Dynamic Ranges for Use In Your
Pivot Table Analysis
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Capturing All Data
Named Range Formula
If PivotData is where you have your data:
=OFFSET(PivotData!$A$1,0,0,COUNTA(Piv
otData!$A:$A),COUNTA(PivotData!$1:$1))
…will ensure the entire sheet is mapped for
pivoting.
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18. Capturing All Graph Data
Named Range Formula
If Sheet1 and column G is where you have
your data:
=OFFSET(‘Sheet1'!$G$2,0,0,COUNTA('
Sheet1'!$A:$A)-1)
Just replace the Excel formula part starting with
$ with the named range:
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Polling Question #5
What function allows you to grab all data for
a PivotTable which can be updated
dynamically?
 VLOOKUP
 OFFSET
 SUM IF
 REPLACE
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19. Questions?
Any Questions?
Don’t be Shy!
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In the Queue
Building Simple Continuous Monitoring in
ACL – July 2
Sampling in Excel and Other Simple Add-In
Products – Aug 13
Financial Statement Analysis to Journal
Reviews With Excel Tools – Oct 7

20. AuditSoftwareVideos.com
Videos accessible for FREE subscriptions
Repeat video and text instruction as much as
you need
Sample files, scripts, and macros in ACL™,
Excel™, etc. available for purchase
Bite-size video format (3 to 10 minutes)
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>> Professionally
produced videos by
instructors with over 20
years experience in
ACL™, Excel™ , and
more
Thank You!
Jim Kaplan
AuditNet® LLC
1-800-385-1625
Email:webinars@auditnet.org
http://www.auditnet.org
Richard B. Lanza, CPA, CFE, CGMA
Cash Recovery Partners, LLC
Phone: 973-729-3944
Cell: 201-650-4150
Fax: 973-270-2428
Email: rich@richlanza.com
http://www.richlanza.com
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