Lotus Notes to SharePoint Migration

Lotus Notes Migration

Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.

Introduction
Part of the widespread success of Lotus Notes was due to the fact that it encapsulates a
broad range of components necessary in most IT environments. They include:
• Email, Calendaring • Rapid application development
• Directory services • Web Server
• Database and Security • Replication, Offline Capability

So as the move away from lotus Notes continues to gain momentum, many organizations will
experience the challenges associated with the transitioning of these services to other
platforms such as Microsoft.
Broadly speaking the three major areas involved in transitioning from Lotus Notes to
Microsoft technologies are:
• Notes Mail to Exchange migration
• Domino Directory to Active Directory synchronization
• Notes/Domino to SharePoint/ASP.NET application migration
Definitely the Mail and Directory components pose their own unique challenges, the area
which by far presents the biggest challenge in transitioning from Lotus Notes is in the area of
application migration.


Lotus Notes: Trends
Lotus Notes has been an idle technology for a number of years.
No new features have been added until very recently
-Market’s response was, “too little, too late.”
While very few new customers have purchased Lotus products there are still approximately
70 million users worldwide.
-Many Lotus customers are considering moving to another technology
for their e-mail, enterprise work flows and collaborative applications
This activity has created a need for a professional services to assist with SharePoint
migration projects. Planning and executing migrations can be difficult and time consuming
-Companies need a professional and accurate method to migrate the
large amount of information within their Lotus data environment.


Ecotech’s Services

Lotus Notes to .NET Migration
Lotus Notes to SharePoint-2010 Migration
Lotus Notes to Office-365 Migration


Decision Point – Check Your Requirements

SharePoint 2010 Office 365 .NET

Security Secured - Active Directory, FBA Secured - Active Directory, FBA Secured - Active Directory, FBA
authentication can be used. authentication can be used. authentication can be used.
Development Time Less, by using Out Of the Box Less, by using Out Of the Box More, comparing to SP2010
features features and Office 365
Customization Control Limited Limited Full

Migration Data To - Lists, MS SQL Server Data To - Lists, MS SQL Server Data To - MS SQL Server

MIS Reports Out Of the Box, SSRS, Third Out Of the Box, SSRS, Third SSRS, Third Party Components
Party Components like Telerik, Party Components like Telerik, like Telerik, DevExpress,
DevExpress, Dundas DevExpress, Dundas Dundas Dashboard etc.
Dashboard etc. Dashboard etc.
Infrastructure

- Hosting On Premise, Cloud Cloud On Premise, Cloud

- Software Licensing On Premise - Licensing Subscription On Premise - Licensing
required required
Cloud - Licensing OR Cloud - Licensing OR
Subscription Subscription
- Cost More More Less


Our Migration Process
Identify migration requirements
Synchronize Active Directory and Lotus Domino Directory - Exchange Connector
Route mail between Exchange and Lotus Domino - Exchange Connector
Perform free/busy lookups between Exchange and Lotus Domino - Exchange Calendar
Connector
Migrate users' data from Lotus Domino mail databases to Exchange mailboxes - Exchange
Migration Wizard
Retire Domino mail servers
Analyze Domino applications:
• Identify which applications are active and which applications should be archived.
• Eliminate admin and mail applications from the migration or integration list
• Determine which applications to migrate and which to integrate with MS technologies
Build Proof-of-concept to test migration to new or existing applications
Migrate or integrate applications, or move to existing applications or off-the-shelf
applications - Microsoft Application Transporter for Lotus Domino, .NET or third-party tools.


Identify Migration Requirements

Number of server Workflow Process
Server type and versions Standard UI designing –(CSS,JS)
Server locations Other application dependency/integration
Database information: Number and Type e.g. SAP, AS400, Oracle etc.
Database Template names and versions — Custom Reports/ Does data need to be
especially for mailbox databases presented in Views and on documents in a
Size and distribution on disk particular way - does it need a specific
style?
How many different forms are used in each
database? Does a database have to be migrated or
Average fields per Form could it be archived “ as-is”?
Is there common 'Keyword' data for list of
No of Agent’s
departments, Users, Locations etc.?


Migration Planning Questions
How many Lotus Notes databases are in the environment?
Which databases are actively used to record and manage data?
Is there an agreed priority order
Does a database have to be migrated or could it be archived "as is“?
Does the data need to be just viewable or does it need to be workable?
How much data is in each database (number of documents, total Mb space used)?
How 'clean' is the data?
How many different forms are used in each database?
Is there common 'Keyword' data for list of departments, Users, Locations etc.?
Is there simple or complicated workflow on each document?
Are there other Enterprise applications integrated?
Does the data need to be presented in Views and on documents in a particular way - does it
need a certain style?


Migration Planning Questions Cont.

Do you have possible use of applications like MS Word and InfoPath as well as native
SharePoint?
Do you have time constraints for completion of certain databases and systems in SharePoint?
Is the data complicated, are there lots of calculations, is much 'work' happening on the
forms?
Are there complex relationships between Lotus Notes documents?


Data Migration
Correct content migration is often considered the most business critical aspect of the migration
process, as failing to preserve the legacy content with adequate fidelity and completeness will
result in unhappy end users and potential disruption to the business.

Lotus Notes Comprehensive Migration
QuickPlace, Domino.Doc Batch or ad-hoc, user-driven migration SharePoint Target

Rich text documents

Images, attachment, OLE Objects List Item

Document Links

Dynamic Formulas Document Libraries

ACLS and Document Security

InfoPath Forms


Migration Tools
• Migration tools from Microsoft and third party are available
• Select appropriate tool based on requirement and availability


Development Tools

• Select appropriate tool based on requirement and availability

SharePoint
Designer


Ecotech’s Migration Recourses

• POC Checklist • Functional • Etisalat Migration
• Migration Checklist Document Project
• Deployment • Design Document
Checklist • Help Manual
• Test Cases
Documents

Case Study
Checklist


Migration Project Screens

Lotus Application SharePoint Application


Migration Project Screens Cont.

Lotus Application SharePoint Application


Ecotech IT Solutions Pvt. Ltd.
Website: www.ecotechservices.com
Email: marketing@ecotechservices.com
US Number: +1-201-377-2494
India Number: +91-20-30480000


Lotus Notes to SharePoint Migration

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