Payroll modules of Global HR

Global HR Management | 4
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Floor, Kirtan Complex, Nr Mithakhali U/B, Navrangpura, Ahmedabad : 380009, Gujarat, India
079 65457167 | www.globalhr.asia | payroll@globalhrmanagement.co.in
Feature list for web based payroll management system
FEATURES AVAIBILITY
A Core HRIS
 Keep all employee related information centrally
 Control the data access using our enhanced data security
 Keep track of all changes to the employee database
 Keep record of various transactions related to an employee at
one place
 360 degree view of an employee
 Generate On-Demand reports for easy analysis
 Single interface to allow easy configuration of your business rules
YES
B Time office
 Excel upload of attendance to handle locations without any
attendance devices
 Biometric/Swipe card device integration to help seamlessly
capture data on real time basis
 Web based attendance to allow your on field/sales staff to mark
online attendance
 Configure Shifts/Duty Rosters to keep track of 24x7 presence
 Configure your Attendance Rules as per your company policies
 Attendance Regularization to handle all exceptions related to
attendance
 On Duty Requisitions for handling official travel
YES
C Leave/Absence Management
 Create multiple leave types and define business rules as per your
leave policy
 Create and manage your own email templates for email
notifications related to leave application
 View Leave balances online and check leave history
 Leave carry forward and encashment rules can be defined and
processed as per your business rules
 Track approvals and reassign applications
YES
D Payroll and TDS YES

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 Fully integrated with modules like leave, time office, claims and
reimbursements
 Multi-company and multi-location support
 Takes care of all statutory requirements including PF, ESI,
Professional Tax, Gratuity, labor compliance and related reports
 Comprehensive Salary Formula Configurator to help automate
your computations
 Automatic Salary Slip generation and dispatch mechanism
 Rule based arrears calculation, automatic leave and
reimbursement limits computation
 Ability to rerun the payroll, freeze payroll, hold payroll for a
selected location, company or search based employee
 Provision to separately run full & final settlement and generate
F&F statement
 Ability to modify or tweak final payout as per convenience
 Single click payroll generation
 Ability to mark employees to exclude from payroll
 Data Access restrictions for high security
 Several pre and post payroll processes to handle your
customizations
 High Performance Processing to handle your large workforce
payroll processing
E Asset Management
 Asset Requisition, allocation and approval workflows
 Maintain list of assets assigned to employees
 Receive alerts when employee resigns to freeze/recover assets
 Link the asset recovery with the clearance during F&F process
YES
F Loan Management
 Ability to manage simple or compound interest
 Handles Prepayment of Loan with ability to restructure EMI or
adjust EMI
 Support EMI restructuring in case your employees want to change
their repayment plan
 Integration with payroll for automatic deduction from salary
 Extensively used in the manufacturing sector and complies with
the labor laws/factory Act
 Integration with Full & Final for clearances
YES
G ESS ( Employee self service) YES

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 All module included and can be assigned by company admin
H Taxation
 Allows employees to submit their tax declarations online
including submitting scanned documents for quick verification
 Accounts/Finance department can view and approve the
declarations after viewing the scanned documents
 Fully configurable taxation slabs and ability to change the
taxation settings as and when required
 Generate Form 16 and various other statutory taxation reports
 Employees are given an ability to view their tax calculation online
 Generate the return file for electronic filing of tax returns
YES
I Expanse entry /Reimbursement
 Configure and add claims and reimbursements masters
 Assign reimbursement limits as per employee grade/level
 Employees can file reimbursements and claims online, view their
balances and limits
 Reimbursement posting to payroll or processing of
reimbursements outside of payroll
 Adjustments of reimbursements at the time of full & final
settlements
 Year-end processing including carry forward or adjustments in the
last month salaries
 Submit documents online related to claim vouchers
 Configure opening balance, carry forward and claim limits inside
or outside the payroll/salary processing window
YES
J Help-Desk
 Allows employees to log issues, complaints or queries using the
helpdesk form
YES
K Interactive Notification service
 Company news on dashboard
 Birthday alert
 Task manager
YES

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PHASE 2
L E-Recruitment
 Create organization structure
 Hiring Managers can request for man power and track the
progress on their requisition online
 Recruitment managers can track the TAT, progress and workload
of various recruiters
 Recruiters can keep track of the open positions and the statuses
of various candidates
 Offer letter processing including approvals and acceptance
 Internal Job Posting and referrals
 Recruitment TAT and other useful reports
 On boarding for the selected candidates
ON Request
M Learning & Development
 Define training needs - internal or external trainings
 Set up trainers, faculty, trainings, participants and schedule
training
 Manage and create courses and topics and assign course material
if applicable
 Tight integration with Email to track and handle nominations and
approvals
 Capture training attendance and generate training hour reports
as per the attendance
 Manage training needs and employee feedback
 Create and monitor training budget
ON Request
N PMS (Performance Management System)
 Define Appraisal and Review Cycles Separately
 Define goal setting process based on the appraisal templates that
can vary across the departments or grades
 Supports Balance Scorecard
 Moderation and Normalization of Ratings
 Linked to increment module
 Linked to L&D Module for TNI Generation
 Tight integration with Email System with critical notifications to
ensure timely compliance
 Approval or increment and posting to payroll
ON Request
O SMS Alert
 SMS alert on salary processing, leave approval or rejection, loan
approval & rejection, & on other important tasks.
ON Request

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P Mobile Application
 Easy to use interface from mobile
ON Request
REPORTS
Q Rules Report
 Salary Register (Portrait/Landscape/Legal)Different 3 style
 Department Salary Register
 Location wise Salary Register
 Without PF/ESI Salary Register (Stipend Register)
 Salary Slip(5 Format)
 Salary Slip Direct Mail System
 Muster Roll(As per Present Entry or Blank Register)
 Identity Card Register
 Identity Card ( Form 36)
 Leave Encashment (Hakraja) Register
 Leave Register Form 18/19
 Bonus Register(Form ‘C’)
 Form 3 (Renewal of License)
 Annual Report
 Conciliated Annual Report
 LWF Report (Labor Wale fare Report)
 Gratuity From ‘F’
 From 24(For Labor Contractor)
 From 13(For Labor Contractor)
 Form IV (For Labor Contractor License Application)
 Form XIX Loss or Damages (Labour Contract )
 Form XX Register of Fine (Labour Contract )
 Form XXI Register or Advance (Labour Contract )
 Form XXII Register of Overtimes (Labour Contract )
 Form ER-1
 Form 15 ( Register of adult worker )
YES
R PF Reports
 P.F. Account Register
 P.F. Summary Employee wise
 P.F. Summary Company wise
 P.F. Challan
 Form 3A
 Form 6A
 Form 5
 Form 10
 Form 12A
YES

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 Form 9
 Form 2 Revised
 Form 19
 Form 10c
 Form 13(Revised)(Inter Regional Transfer Account)
 PF Inspection Report
 PF Dues & Remitted Report
 PF Cover & Exmpt. Report
 Pf data Transfer as per E-pf return software
S ESI REPORT
 E.S.I Register (Form 7)
 E.S.I Challan
 Form 3
 E.S.I Form 5 (RCC With CA Certificate)
 E.S.I Inspection Report
 E.S.I Summary Company wise
 E.S.I Summary Employee wise
 E.S.I. Inspection Report
 E.S.I. Cover / Exmpt. Report
 Export Data in Excel Sheet As per ESI online Excel Format
YES
T Professional Tax
 Professional Tax Report Monthly
 Employee Professional Tax Report
 Professional Tax Summary
 Form 5
YES
U TDS/Income Tax
 Income Tax Ratio Master
 User Friendly Investment Master
 Employee wise Investment Entry Manual OR
 Online Employee Investment Entry with uploading Investment
Proof
 Investment Plan
 Form 16
 TDS Challan Entry / Quarter Ack. Entry
YES
V Extra Reports
 Employee Join Left Service Report
 Increment Report
 CTC Report
YES

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 Salary Transfer in Bank (Bank Payment Report)
 Cheque Print
 Salary Certificate
 Employee Birthday Report
 Leave Balance Report
 Total Loan Balance Report
 Employee wise loan balance/Ledger
 Advance Report
 Present Entry Import From Excel
 Selected Data Export in Excel Format
 Employee Entry Form
 Full n Final Settlement
W Summary
 Employee Annual Salary Summary
 Employee Annual Month wise Salary Summary
 Department wise Summary
 Company Monthly & Annual Summary
 Other required
YES
X Other Facility
 User wise Different Rights
 Every Reports Export in Excel/Word/PDF/HTML/DBASE etc.
 Mail Facility
 User can Change in PF/ESI/PT
 Employee Merge Facility
YES

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