The payroll process involves a series of detailed steps to ensure accurate and timely payroll, compliance with tax laws, and proper record-keeping. Key steps include processing payroll ahead of time, making necessary employee record changes, calculating timekeeping data, and generating reports for verification. Proper execution of these steps helps prevent errors in paychecks, payroll taxes, and records that could lead to employee dissatisfaction and penalties from regulatory bodies.

1. Step-by-Step Payroll Process
Lets start with sequential procedure
Of Payroll Process & Its introduction
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2. Introduction Of Payroll Process
• Payroll involves performing many tasks to ensure accurate
and timely paychecks and payroll tax and record-keeping
compliance.
• These duties cannot be rushed, and they should be
performed with painstaking detail.
• Otherwise, erroneous paychecks and improper payroll tax
and record-keeping procedures can result.
• The former situation can cause employees to become
upset; the latter two situations can cause penalties from
the Internal Revenue Service and the U.S. Department of
Labor.
• Consequently, when doing payroll, apply a step-by-step
process.

3. Step_1
• Process the payroll ahead of time. Devise a
payroll-processing schedule that allows you
ample time to process the payroll and to
correct detected errors before employees
receive their paychecks. For example, perform
payroll processing two or three days before
the actual pay date.

4. Step-2
• Make changes to the employee’s
payroll record, if applicable. This includes:
address changes; payroll deduction changes,
such as W-4 and state income tax form
changes; and voluntary deduction changes,
such as retirement and health benefits.
Furthermore, enter new hire information for
employees hired in the current pay period.

5. Step-3
• Compute timekeeping data from time cards or
time sheets and enter the hours to be paid
into the system, such as regular, overtime and
vacation hours. If you use a computerized
timekeeping system, you can import the time
into the payroll software. All you have to do is
ensure the time is transported correctly and
make the necessary edits.

6. Step-4
• Pay other types of income, such as bonuses, commissions
and retroactive pay due to a pay raise. Perform other
adjustments, such as additional pay or wage deduction due
underpayment or overpayment from a prior pay period.
• Prorate the salaried employee’s pay if she
terminates but does not work the entire pay period, and
enter stop dates in the payroll software to stop future
payments. Furthermore, prorate the salaried new
employee’s pay if she’s hired after
the current pay period begins.
• For instance, if she starts working on the fourth day of the
biweekly pay period, pay her for seven working days
instead of 10.

7. Step-5
• Print reports that allow you to verify the
payroll before you print paychecks and
generate the direct deposit file. Make
adjustments, if necessary.

8. Step-6
• Print paychecks/pay stubs. Generate the direct
deposit file and forward to the bank. Contact
the bank and ensure it is appropriately
received, and verify the amount received.

9. Step-7
• Print payroll registers showing
employees’ gross-to-net wages
for the current payroll. File in a confidential
storage area. Keep these records for a
minimum of three years. Keep timekeeping
records and those upon which wage
computations are based for a minimum of two
years.

10. Step-8
• Print and distribute reports needed by related
departments, such as human resources and
finance, for benefits administration and
reconciliation purposes. If a separate
department or company handles payroll taxes,
forward the necessary tax records for each pay
period to the appropriate individual.

11. Tips
• Payroll software calculates payroll taxes for
you. Still, always keep a copy of Internal
Reveue Service Circular E handy to help you
understand your payroll tax obligations.
Contact your state taxation agency (see
Resources) for guidelines on your state payroll
tax obligations.

12. Reference Sites
• http://www.remunance.com/
• http://makemysalary.net/
• http://www.markmypresence.in/

13. Thanks
• Thank You For reading our PPT
• Remunance Systems Pvt. Ltd.
11 - Erandawane Phatak Park, Off Karve Road
Pune - 411004, India
Phone: (+91-20) 25453788 Fax: (+91-20)
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