This document is a thesis proposal for a computerized payroll system for St. John Technological College of the Philippines. It introduces the topic and outlines the need to upgrade from a manual to automated payroll system. The proposal discusses the benefits of a computerized system in reducing errors and streamlining payroll processes. It proposes developing a system that allows employees to clock in and out digitally, calculates payroll taxes and deductions accurately, and generates pay slips. The proposal provides conceptual models of the proposed system and its features.

1. Go o dafte rno o n
!

2. A Thesis Proposal
Presented to the Faculty of Information Technology
St. John Technological College of the Philippines
In Partial Fulfillment of the Requirements for the Degree of
Bachelor of Science in Computer Science
COMPUTERIZED PAYROLL SYSTEM FOR
ST. JOHN TECHNOLOGICAL COLLEGE OF THE PHILIPPINES

3. • In less than a generation, computer
technology has recolonized business all over
the world. This has brought about the
changes in the area of business.
• Today computers do much of the works.
• Payroll processing requires careful handling
to ensure accurate paychecks and payroll
tax compliance.
INTRODUCTION

4. • Manual payroll calculation means that the
payroll is process by hands. Such software has
rates embedded in the programming , which
eliminates manual calculation of payroll taxes.
• Typically, all that is required to perform
manual payroll processing is calculator, blank
checks, a typewriter and stationary.

5. • The employee who handles payroll must have
stay abreast of the Philippines Department of
Labor and employment laws and the bureau
of Internal Revenue payroll tax laws.
• The payroll representative also manually
process new hires and termination and
calculates payroll taxes.

6. • SJTCP and some small business conduct they
payroll using a manual system. While
inexpensive, this method may increase the
chances of errors and prove time-consuming
for the company with more than a few
employees.
• Payroll systems helps payroll representative
to manage salary employee , add employee
deleting employee, calculating salary and
printout of pay slip.

7. • An economic theory that stipulates that the
value of a good or service is dependent upon
the labor used in its production. The theory
was first proposed by Adam Smith (1723-
1790), the founder of modern economics, and
was an important concept in the
philosophical ideals of Karl Marx. The labor
theory of value suggests that goods which
take the same amount of time to produce
should cost the same.
THEORETICAL FRAMEWORK

8. CONCEPTUAL FRAMEWORK
Inputting of
Employee
Name
Time in,
Time out
On a Journal
Calculate via
Computer in Excel
Pay check
release via
accountant
Figure 1.1: Recording using Journal

9. -Enter ID
number
password and
click login
button
-Enter ID
number
password and
click logout
button
-Automatically add
The Employee login and
logout information to
database
-The
Employee
can view
their time
record
Figure 1.2 Employee system

10. -Enter ID
number
password and
click login
button
-Search Employee
-Edit Employee
Time record
-View Daily
Attendance
-Store and
update
database
Figure 1.3 Administration Account

11. -Enter
username
&
password
-View Employee
time record
-Calculate hour of
work of all
Employees
-Create, Read, Update
& Delete
Employee
-Print pay
check for
each
Employee
Figure 1.4 Computerized Payroll System

12. 1. What is Computerized payroll system?
2. What can computerized payroll system do to
enhance the traditional payroll of SJTCP?
3. What are the benefits of the
computerized payroll system?
STATEMENT OF THE PROBLEM

13. • Monthly calculation
• Print monthly wages of employee
• Add, delete and edit employee record
• Provides username and password for
employee and administrator or (Head of
employee)
• It has ability to edit time record of employee
SCOPE OF THE STUDY

14. • Does not include yearly record
• Does not include holyday’s additional payment
• Does not include the professor’s salary
computation
DELIMITATION OF THE
STUDY

15. • The accounting representative must
have knowledge on computing payroll.
• Must have knowledge in computing
wages base on DOLE.
• The accounting representative must
know basic Microsoft Office Excel.
ASSUMPTION OF THE STUDY

16. • To the Administration
• To the Accounting Department
• To the proponents
SIGNIFICANCE OF STUDY

17. • The research provides a survey questionnaire
regarding problem and limitation of manual
payroll system then compared payroll system.
This research conducts a survey to the
accounting staff and to the office staff. The
respondents required to answer four questions
that may help the researcher to study
Computerized Payroll System.
METHODS OF RESEARCH

18. The data for this research was gathered in the
survey questionnaire. The likert scale was use
to determine if the respondent is agree to the
question. The survey question was given to the
office staff and accounting staff after the
instructor (thesis adviser) validated the
questionnaire.
COLLECTION OF DATA AND GATHERING PROCEDURE

19. System Development
System development and project design shows how
the computerized payroll system develops by using
waterfall model. The proponent gathers all the
information about the SJTCP payroll system, analyze
and plan for solution on how payroll works and how
daily
time record works. The proponents design and code
the program trying every possible way to translate the
solution into code finally debugging and maintaining
the program.
PROJECT DESIGN

21. • In a company, payroll is the sum of all financial records
of salaries for an employee, wages, bonuses and
deductions. In accounting, payroll refers to the amount
paid to employees for services they provided during a
certain period of time. The primary mission of the
payroll department is to ensure that all employees are
paid accurately and timely with the correct
withholdings and deductions, and to ensure the
withholdings and deductions are remitted in a timely
manner.
Computerized Payroll
System

22. • A computerized payroll system
performs the same functions that
manual methods of payroll do. It
stores employee data, such as names,
password, picture, position, addresses
and pay rates of each person. It
calculates payroll taxes and
deductions and keeps all data up-to-
date after each pay period.
ENHANCEMENT OF PAYROLL SYSTEM

23. Login Form and Daily Time Record

24. Daily Time Record of Staff

25. PAYROLL
SYSTEM

26. • One of the best features of a
computerized payroll system is that it
is capable of accurate timekeeping by
integrating with the timekeeping
system. With a time clock, an
employee’s in and out times can be
transferred to the payroll software
automatically.
THE BENEFITS OF COMPUTERIZED
PAYROLL SYSTEM

27. • A computerized payroll system performs the same
functions that manual methods of payroll do. The
proponents upgraded the traditional payroll of
SJTCP. Computing payroll of SJTCP uses Microsoft
excel where the accounting person used formula to
compute payroll which take a lot of time to think and
assure that it is correct to use. By the enhancement
of computerized payroll system, accounting person
has the access to use the system and do thin see
payroll computation.
SUMMARY OF THE
FINDINGS

28. • The system has an essential role to the accounting,
because it has a capability to automatically
compute the Total Hours of work of every
employee, deductions, gross pay and net pay of
the employee.The system can generate daily report
of employee’s attendance. The system can also
print the outcome of the generated report, payroll
report and pay slip report. And the employee has a
capability to print and view their attendance
record and pay slip record.
CONCLUSION