The document describes the features and modules of the Mentis HR and Payroll software. It includes modules for web based payroll, recruitment, performance appraisals, intranet portal, statutory compliances, leave management, attendance management, online payroll, online employee taxes, e-recruitment system, appraisal system, goal setting system, training system, and statutory reports. It also lists key differentiators such as a helpdesk system, formula builder, workflow configuration, and advanced shift roasters.

1. Mentis HR and Payroll“We Deliver IT”

2. Mentis At a GlanceWeb Based Payroll

3. Employee Training and Development

4. Employee Performance And Appraisal

5. Recruitment and Job Site

6. Intranet Portal

7. Statutory CompliancesInnovation Driven Technology ExcellenceEMSWorkflowsConfigurationAutomationRecruitmentLeave ManagementWorkflow ManagerEmployee Self ServiceManager Self ServiceAttendance ManagementLeave rules, Shifts & Roaster SettingsAppraisalsReimbursementEmployee DatabaseSalary FormulaeTraining & DevelopmentClaims, Advance & LoanOrganization StructureAccess RolesLetter GenerationAppraisalsPayroll & Tax CalculationsKPI, KRA, Ratings & EvaluatorsResignation WorkflowResignationReports Dashboard & AnnouncementsRecruitmentRecruiters, Budgets

8. SELF SERVICEINFORMATIONVIEW SELF INFORMATIONVIEW PAYSLIPSEXCHANGE MESSAGESCOMPANY ANNOUNCEMENTSDASHBOARDEMPLOYEE REQUEST/APPROVALSRESIGNATIONREIMBURSEMENT CLAIMLOANS AND ADVANCESASSET ISSUANCEMANPOWER REQUESTTRAINING NEEDATTENDANCE REGULARIZATIONLEAVE APPLICATIONLEAVE CANCELLATIONOTHER ACTIVITIESMARK ATTENDANCETAX DECLARATIONSELF APPRAISALDEFINE SELF KRA/KPIINTERVIEW ASSESSMENTTRAINING FEEDBACKSUBORDINATE LEAVESUBORDINATE KRA/KPISUBORDINATE APPRAISALS

9. ONBOARDINGCONFIGURATIONJOINING DOCUMENTSJOINING CHECKLISTJOINING ALERTSJOINING ACTIONQUICK CREATEUPLOAD DOCUMENTSALLOCATE SUPERVISORALLOCATE ROSTERUPLOAD TAX INVESTMENTSASSIGN PRIVILEGESENTER PF/ESI INFORMATIONASSIGN LEAVE POLICYAPPROVAL WORKFLOWASSIGN/GENERATE CODEASSIGN SALARY STRUCTUREISSUE ASSETSINDUCTION CHECKLISTALLOCATE EMAIL IDREFERENCE CHECKSSYSTEM ACTIONSNOTIFY DEPARTMENTSAUTOGENERATE CODESEMAIL EMPLOYEE

10. EXIT MANAGEMENTCONFIGURATION OPTIONSCREATE CLEARANCE FORMSCREATE CHECKLISTCLEARANCE DEPARTMENTSASSIGN CLEARANCE AUTHORITYCREATE EXIT FORMSEXIT FORM QUESTIONSRESIGNATION APPROVAL WORKFLOWEXIT PROCESS - WORKFLOWNOTIFICATION ALERTEMPLOYEE RESIGNATIONRESIGNATION ACCEPTANCERESIGNATION FINALIZATIONCLEARANCE NOTIFICATIONSONLINE CLEARANCEEXIT PROCESS – FNF SETTLEMENTCOMPILE CLEARANCEENTER DUE RECOVERYLEAVE ADJUSTMENTNOTICE PERIOD ADJUSTMENTTAX ADJUSTMENTSGRATUITY SETTLEMENTPOSTING TO PAYROLLFINISH FNF PROCESSFNF STATEMENTEXIT PROCESS – OTHER ACTIVITIESEXIT INTERVIEWREGISNATION PULL BACKATTRITION ANALYSISREHIRING NOTES/ELIGIBILITYBACKGROUND VERIFICATION NOTES

11. ATTENDANCE AND TIME OFFICEADMINISTRATION/CONFIGURATION OPTIONSDEFINE SHIFTSMAP SUPERVISORSMAP TIME KEEPERSMULTIPLE OPTIONSMARK ATTENDANCE ONLNEMARK FOR SUBORDINATESMARKING BY HREXCEL UPLOADBIOMETRIC/ACCESS CARD INTEGRATIONMARKING BY BACKOFFICEEMPLOYEE ACTIONSMARK SELF ATTENDANCEREGULARIZE ATTENDANCEGET LATE/MIS ALERTSSUPERVISOR ACTIONSMARK SUBORDINATE ATTENDANCEAPPROVE ATTENDANCE REGULARIZATIONREPORTSSTATUTORY REPORTSABSENTEEISMATTENDANCE REPORTSOPERATIONAL FEATURESLATE COMING RULESLATE COMING ALERTATTENDANCE MISS ALERT

12. LEAVE MANAGEMENTADMINISTRATION/CONFIGURATION OPTIONSDEFINE LEAVE POLICYCREATE LEAVE TYPESCONFIGURE LEAVE RULESDEFINE HOLIDAY CALENDARSAPPROVAL RULESEMPLOYEE ACTIONSVIEW LEAVE BALANCEAPPLY FOR LEAVEEMAIL NOTIFICATION SENTSUPERVISOR ACTIONSVIEW LEAVE APPLICATIONAPPROVE/REJECT LEAVELEAVE BALANCE UPDATEDAPPLY FOR SUBORDINATEAPPROVE/REJECT LEAVEEMAIL NOTIFICATION SENTHR ACTIONSLEAVE REGULARIZATIONUPDATE LEAVE BALANCEAPPROVE/CANCEL LEAVESLEAVE REPORTSLEAVE ENCASHMENTCREATE EMAIL TEMPLATESOPERATIONAL FEATURESLEAVE ENCASHMENTLEAVE CARRYFORWARDRULE BASED ACCRUALS

13. ONLINE PAYROLL SYSTEMADMINISTRATION/CONFIGURATION OPTIONSDEFINE SALARY STRUCTURESCONFIGURE PF/ESI RULESCONFIGURE DEDUCTIONSCONFIGURE SALARY COMPONENTSHR ACTIONSPROCESS PAYROLLFULL & FINAL SETTMENTVERIFY PAYROLLROLLBACK PAYROLLRERUN PAYROLLFREEZE PAYROLLGENERATE SALARY SLIPSGENERATE REPORTSPROCESS ARREARSACCOUNTS ACTIONSHOLD/RELEASE SALARYCALCULATE/VALIDATE TAXCHANGE/APPROVE PAYMENTGENERATE BANK TRANSFERSGENERATE REPORTSTAX ADJUSTMENTSGENERATE RECONCILLIATIONSEMAIL PAYSLIPSPOSTING TO ERP

14. ONLINE EMPLOYEE TDSADMINISTRATION/CONFIGURATION OPTIONSCONFIGURE TAX SLABSCONFIGURE SECTIONSCONFIGURE INVESTMENTCONFIGURE MAXIMUM LIMITSEMPLOYEE ACTIONSENTER DECLARATIONATTACH DOCUMENTSVIEW FORM 16UPLOAD DECLARATIONSVIEW TAX COMPUTATIONSACCOUNTS ACTIONSAPPROVE DECLARATIONSVALIDATE DOCUMENTSCOMPUTE EMPLOYEE TAXTAX ADJUSTMENTSGENERATE REPORTSTAX ESTIMATIONSGENERATE FORM 24/26

15. E-RECRUITMENT SYSTEMADMINISTRATION/CONFIGURATION OPTIONSDEFINE RECRUITERSCONFIGURE SUBSCRIPTIONSCONFIGURE PAYMENT TERMSDEFINE JOB DESCRIPTIONSDEFINE BUDGETSCONFIGURE JOBSITEEMPLOYEE/HIRING MANAGER ACTIONSRAISE MPRCONDUCT INTERVIEWCANDIDATE ASSESSMENTSUPERVISOR/HOD ACTIONSAPPROVE MPRSHORTLIST CANDIDATESHR ACTIONSAPPROVE MPRCREATE JOB POSITIONSSEARCH CANDIDATESSCREEN CANDIDATESCANDIDATE ASSESSMENTMANAGE RESUMESOFFER/REGRET LETTERFINALIZE/HOLD CANDIDATESJOINING FORMALITIESMANAGEMENT ACTIONSAPPROVE OFFER LETTERSAPPROVE BUDGETS

16. APPRAISAL SYSTEMADMINISTRATION/CONFIGURATION OPTIONSDEFINE GROUPSDEFINE KRA/KPICONFIGURE RATING SCALEDEFINE APPRAISAL PERIODDEFINE JOB DESCRIPTIONSINCREMENT RULESMAP EVALUATORSDEFINE KRA WEIGHTAGEEMPLOYEE ACTIONSDEFINE/ADD SELF KRASSELF APPRAISALSSUPERVISOR ACTIONSRECOMMEND TRAININGSSUBORDINATE KRASSUBORDINATE APPRAISALSHR ACTIONSINITIATE APPRAISALSAPPROVE KRAsCOMPILE APPRAISALSGENERATE INCREMENTSPOST INCREMENTS TO PAYROLLBELL CURVE ANALYSISMANAGEMENT ACTIONSTRAINING NEED ANALYSISAUTHORIZE INCREMENTS

17. GOAL SETTING SYSTEMADMINISTRATION/CONFIGURATION OPTIONSDEFINE GOALSCONFIGURE FREQUENCYCONFIGURE MEASURESDEFINE DEPARMENT TARGETALLOCATE TARGETCLASSIFY GOALSASSIGN GOALSVIEW GOAL SHEETEMPLOYEE ACTIONSVIEW GOAL SHEETACCEPT GOALSENTER ACHIVEMENTSSUPERVISOR ACTIONSTRACK/VIEW TEAM GOALSVIEW TEAM GOALSAPPROVE ACHIVEMENTSMANAGEMENT ACTIONSVIEW ORGANIZATION GOALSTRACK OVERALL ACHIEVEMENTSDEVIATION ANALYSISINDICATOR ANALYSISDRILLDOWN ANALYSIS

18. TRAINING SYSTEMADMINISTRATION/CONFIGURATION OPTIONSDEFINE SKILLSDEFINE TRAINING TYPESCONFIGURE MODULESMAP SKILLSDEFINE TRAINING BUDGETDEFINE FACULTIESDEFINE TRAINING TYPECONFIGURE TRAININGSEMPLOYEE ACTIONSTRAINING FEEDBACKREQUEST FOR TRAININGVIEW ALLOTED TRAININGSSUPERVISOR ACTIONSEFFECTIVENESS FEEDBACKRECOMMEND TRAININGHR ACTIONSINITIATE TRAININGTRAINING INVITATIONSTRAINING CALENDARTRAINING SCHEDULETRAINING ATTENDANCEFEEDBACK ANALYSISMANAGEMENT ACTIONSANALYZE EFFECTIVENESSAPPROVE BUDGETS

19. STATUTORY REPORTSPF REPORTS/FORMSFORM 2COMBINED CHALLANPF SUMMARYFORM 6AFORM 5FORM 3APF TRANSFER 13APF CHALLANPF STATEMENTESI REPORTS/FORMSESI STATEMENTESI SUMMARYESI CHALLANFORM 7FORM 16FORM 5 - RETURNFORM 3FORM 1INCOME TAXFORM 16FORM 24FORM 26FORM 27OTHER/MISC FORMSMUSTER ROLLFORM 37CA REPORTLEAVE – FORM 14 & 15ADULT REGISTERFORM C (BONUS)GRATUITY NOMINATIONFORM 18FORM 37

20. ADD-ON MODULESASSET TRACKING SYSTEMASSET REQUISITIONASSET APPROVALASSET ALLOCATIONASSET HANDOVERASSET ALLOCATION RULESNEW JOINEE REQUESTSINVENTORYMAINTENANCEEMPLOYEE CAB MANAGEMENTASSIGN CABSDEFINE PICKUP POINTSDEFINE CABSDEFINE ROUTESEMPLOYEE SUCCESSION PLANNINGMAP SUCCESSORSGENERATE SUCCESSION PLANMAP POSITION SKILLSINTRANET PORTALANNOUNCEMENTSMESSAGESANNIVERSARIESBIRTHDAY WISHESDOCUMENT MANAGEMENT SYSTEMEMPLOYEE DOCUMENTSPUBLIC DOCUMENTSCOMPANY DOCUMENTS

21. KEY DIFFERENTIATORSHelpdesk System

22. Better internal control and greater transparency, system can track the efficiencies of support departments, view employee query resolution efficiencies and help track any escalation effectively

23. Formula Builder

24. Highly configurable, handles complex salary structures and requires no/little customizations in future

25. Workflow Configuration