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 Heading: writer’s address, date
 Salutation or Courteous Greeting
 Communication or Message – body of
letter
 Subscription or courteous leave-
taking, conclusion
 Signature
 Superscription on envelope
 Formal: business, official, editor,
application/job
 Informal: friends, family, social
 E Mail
 Divide letter into paragraphs to mark
changes in subject-matter
 Simple, direct language
 Concise
 Clear
 Complete
 Punctuation, Spelling, Grammar
 Avoid Jargon
 Avoid vague words or words with
multiple meaning to check
misinterpretation
 Avoid verbosity
 Use strong verbs and Active voice as
per subject requirement
 Passive Voice is more polite
 E Mail Etiquette
 Subject: Precise
 Appropriate Salutation
 Purpose of writing
 Use Paragraphs; more than three
sentences
 Each paragraph must begin on a new line
 Font/size
 Organise and Proofread
 Check Attachments/file format
 Complete
 Clear
 Correct
 Concise
 Courteous
Letter Writing

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Letter Writing

  • 2.  Heading: writer’s address, date  Salutation or Courteous Greeting  Communication or Message – body of letter  Subscription or courteous leave- taking, conclusion  Signature  Superscription on envelope
  • 3.  Formal: business, official, editor, application/job  Informal: friends, family, social  E Mail
  • 4.  Divide letter into paragraphs to mark changes in subject-matter  Simple, direct language  Concise  Clear  Complete  Punctuation, Spelling, Grammar
  • 5.  Avoid Jargon  Avoid vague words or words with multiple meaning to check misinterpretation  Avoid verbosity  Use strong verbs and Active voice as per subject requirement  Passive Voice is more polite  E Mail Etiquette
  • 6.  Subject: Precise  Appropriate Salutation  Purpose of writing  Use Paragraphs; more than three sentences  Each paragraph must begin on a new line  Font/size  Organise and Proofread  Check Attachments/file format
  • 7.  Complete  Clear  Correct  Concise  Courteous