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DOs and DON'Ts in Corporate Emails
The document provides dos and don'ts for writing effective corporate emails. It recommends greeting the recipient, using a relevant subject line, breaking content into paragraphs by subtopic, focusing on grammar and spelling, and keeping response times short. It also advises keeping the subject line and email concise, avoiding negative language and copying text directly, maintaining consistent formatting, using traditional colors, and including a professional sign-off. The document outlines best practices for writing polite, well-organized emails that make a positive impression.
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DOs and DON'Ts in Corporate Emails
- 1. 6 Do's and Don'tsin Corporate Emails A No-brainer! ArjunKumar| Sr. Manager– Sales& Marketing| eBrandzInc.
- 2. Introduction to DOs Writeto others the way you would want others to write to you. Let us look at some of the DOs.
- 3. Dos #1 Always beginyour email with a pleasant greeting like - Hope you are doing well. Hope you had a nice Easter weekend.
- 4. Dos #2 Keep theSUBJECT LINE as relevant as possible. Always remember, it is the SUBJECT LINE which ensures that your email is read!
- 5. Dos #3 Break thecontent into POINTS and/or PARAGRAPHS grouped together based on subtopics instead of one big chunk of text.
- 6. Dos #4 Break yoursentences down. Use short sentences. Avoid long sentences with 100s of punctuations. I would usually forget the first part of a sentence by the time I read towards the end of a really long sentence.
- 7. Dos #5 Focus ongrammar, punctuation and spellings. They can MAKE or BREAK your impression.
- 8. Dos #6 Keep theRESPONSE TIME as short as possible. Like I always say, nobody likes to be kept waiting.
- 9. Introduction to Don’ts Doublecheck your emails before hitting the SEND button. Let us look at some of the DON’Ts.
- 10. Don’ts #1 Do notkeep the subject line too long. Emails with a mile long subject line look spammy!
- 11. Don’ts #2 Do notuse an email to show off your vocabulary. Keep it simple! You don’t have to be a lexicomane or sesquipedalian. Go on, Google them!
- 12. Don’ts #3 Do notuse negative words / phrases directly. Instead churn them like - I am afraid I would not be able to... I would have loved to offer you a 20% but…. Perhaps, I can agree to... For example – Client: I want a 20% discount on the monthly pricing. You: We cannot offer a 20% discount. You: I would have loved to offer you a 20% but the best we can do is offer you our white label rates at a 15% discount.
- 13. Don’ts #4 Avoid ‘Ctrl+V’.Use ‘Ctrl+Alt+V’ instead. This helps in maintaining font integrity. It will prevent your emails from looking unprofessional. Original font style Font resulting from Ctrl+V Dummy text used for illustration purposes only.
- 14. Don’ts #5 Avoid usingunusual colors. Traditional plain black or the 'Outlook" blue are the best!
- 15. Don’ts #6 Do notend an email abruptly. Use a professional closing.
- 16.