The document outlines the steps in project planning including assessment of the situation, identification and prioritization of problems and strategies, project design and development, planning for implementation, monitoring and evaluation, and proposal development. It discusses commonly used tools for project planning such as Gantt charts, problem tree analysis, SWOT analysis, logical framework analysis, and intervention mapping. Project planning involves establishing the scope, objectives, implementation approach, roles and responsibilities, and time and cost estimates of a project.

2. OUTLINE OF PRESENTATION
• Introduction
• Commonly used toolsfor projectplanning
• Steps inPlanninga project with Example
• Summary

3. PROJECT LIFE CYCLE
Conceptual
Phase
Planning
Phase
Execution/
Implementation
Phase
Closure
phase

4. INTRODUCTION
“Project planning is
a
form of operational planning, whereby the
consecutive steps to implement the project activities are carefully
mapped out, based on an analysis of relevant information and
linked to the program in which the project takes place and to which
it should contribute. Essentially, project planning involves
establishing the scope, aims and objectives of a project, the way
in which the project will be performed, the roles and responsibilities
of those involved, and the time and cost estimates.” (Project Management in
Public Health in Europe, EU Health, 2011)
Planning normally answer the question like what, how, who and
when.
Planning is simply how to seek the balance between project
constraints to achieve the set goal.

5. INTRODUCTION CONT.…
• Project Charter
• Concept
proposal
Inputs in
Project
Planning
• Assessment
• Prioritization
• Design of plan using various tools and
techniques
Processes of
Project
Planning
• Project Plan
(Project requirements, Project Plan of Action
and Project Management Plan-
Implementation plan, Monitoring and
Evaluation plan)
Output of
Project
planning

6. COMMONLY USED TOOLS FOR PROJECT PLANNING
• Gantt Chart
• Problem tree analysis
• SWOT Analysis
• LFA (Logical Framework Analysis)
• Project Managing Softwares
• Intervention Mapping (esp. for health promotion
projects)

7. Problem Tree Analysis

8. Logical Framework Analysis

9. Intervention Mapping

10. PLANNING STEPS
• Assessment of situation
• Identification and Prioritization
• Project design and development
• Plan for Implementation, monitoring and
evaluation
• Proposal development

11. ASSESSMENT OF SITUATION
• Stakeholder analysis (Project team, scientific community, leaders,
community people, beneficiaries) Project Organization chart.
• Study of legal frameworks
• Construct framework for situation analysis
• Baseline information collection and analysis (Secondary data review,
surveys and other formal and informal sources)

12. IDENTIFICATION AND PRIORITIZATION
Two components
• Problem identification and prioritization
• Identification and prioritization of
strategies

13. PROJECT DESIGN AND DEVELOPMENT
• Defining scope of project and set objectives
• Defining project duration
• Define the quality plan (Technical and managerial)
• Planning for resources
 Human Resource planning
 Time and resource allocation
 Financial planning (Cost estimation and budgeting)
 Logistics planning (Contract suppliers and create procurement
plan)
• Planning for communication and coordination

14. PLAN FOR IMPLEMENTATION
• Plan for piloting/testing and scale
up
• Plan for tracking budget and work
plan
• Plan for risks and adaptable
changes
Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects,
WHO, 1974

15. PLAN FOR MONITORING AND EVALUATION
• Done on the basis of set targets, indicators, quality standards
• PERT/CPM for tracking the project
• LFA for tracking achievement and progress
• Evaluation questions, evaluation targets, evaluation methods and
timings

16. PROPOSAL DEVELOPMENT
• Adjustment in objectives and targets and other
factors
• Proposal outline
• Writing of proposal
• Submission to concerned authority for approval
Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects,
WHO, 1974

17. SUMMARY
Planningisexpanding of conceptsand refinement of ideas
Relevanceof planning
• Selectingthe important problem and appropriate strategy
• Predeterminesappropriate scopeandquality
• Identification of available resourcesand waysto mobilize them.
• Helpsin implementation and evaluation process