Evaluation is an important exercise to understand the progress made in the project, learning and recommendations.

1. Evaluating Development
Projects

2. What is a Project?
• A project consist of the following components:
• Purpose (Measured by sustainable change achieved)
• Objectives (Measured by outcomes achieved)
• Activities (Measured by outputs achieved)
• Resources (Measured by financial audits)
• A project is set of activities carried out over a set period of time to
bring about the desired change.

3. What is Evaluation?
• Evaluation is an exercise conducted to understand the achievements
• Evaluation is of three types
1. Formative Evaluation
2. Summative Evaluation
3. Impact Evaluation
• Formative Evaluation – It is conducted at the mid term of the project
• Summative Evaluation – It is conducted at the end of the project
• Impact Evaluation – It is conducted couple of years after the project

4. How to Evaluate Development Project?
• The purpose of Evaluation is to understand to what extent the
OBJECTIVES of the project has been achieved.
• Thus Evaluation tries to collect data that have to do with
understanding the OUTCOMES of the project.
• To undertake Evaluation one should first list down the outcomes that
were anticipated for each objectives.
• Tools should be developed to collect data pertaining to each of the
anticipated outcome.
• These tools could be – Questionnaires, FGD Guide or Primary Data

5. Rolling out the Evaluation
• A Term of Reference (ToR) is formed for undertaking the exercise
• A dedicated team is formed to undertake the Evaluation exercise
• A briefing is done for the evaluation team by the project team
• Data and other reports pertaining to the project is shared
• The team works on developing the data collection tools
• The team decides on the locations to be visited for exercise
• A member of the project team may assist the evaluators in field
• Data is collected, analyzed and findings put in the report

6. Meeting between Evaluator & Project team
• Following points to be discussed with project team by evaluators
1. Presentation by the Project Team about
1. Project – Purpose, Objectives, Activities, Strategies & Data collected
2. Project Achievements till date and the challenges
3. Learning by the project team & future action plan
2. Evaluators should discuss with the project team
1. Methodology of evaluation
2. Timeline for evaluation activities
3. Reporting formats
3. There should be trust established between the two parties

7. Data collection from stakeholders
• In order to collect relevant data the evaluators need to meet with
different stakeholders in the project.
• One to one meeting with all stakeholders is very essential part of the
exercise.
• The interview questionnaire may be open ended where few
stakeholders are to be interviewed.
• For data collection over large number of respondents multiple choice
questionnaire may be used.
• Other methods of data collection such as FGDs & PRA may be used

8. Developing Terms of Reference (ToR)
• Following are the contents of the ToR
1. Introduction – The developmental issue, need for project,
evaluation and its expected benefits
2. The Project – Purpose, Objectives, Location & Partner
3. Evaluation – Purpose, Objectives, Methodology, Budget & Team
4. Reporting – Timeline - 1st Draft, 2nd Draft, Final Draft & Final Report
5. Feedback – The Project Team should give feedback on the Draft
Reports in consultation with the partner organisation

9. Contents of Evaluation Report
• Introduction (1 Page)
• About the Project (1/2 page)
• About the Stakeholders (1/2 page)
• Evaluation Methodology (1/2 page)
• Objective wise findings (1 page per objective)
• Key Observations & Recommendations (1 page)
• Conclusion (1/2 page)
• Tables & Graphs

10. Contents of Evaluation Budget
• Consultation fees of the evaluators
1. Number of days of preparation
2. Number of days of meetings
3. Number of days of field visit
4. Number of days for report writing
• Travel expenses for the evaluators
• Stay and Food Expenses for the evaluators
• Other administrative expenses

11. Thank You