Presentation Skills

1. Presentations Skills

2. Great speakers aren’t
born, “they are
trained.”
Presenting is a Skill…
Developed through experience
and training.

3. Definition
 Presentation
“Something set forth to an audience for the attention of the
mind “
 Effective
“…producing a desired result”

4. Why Give A Presentation?
Three Main Purposes
1. Inform
2. Persuade
3. Educate

5. Outline
Planning
Preparation
Practice
Performance
Questions

6. Planning
1 Determine Purpose
 Who are you talking to?
 Why are you talking to them?
 How long have you got?
 What story are you going to tell?

7. Planning
2 Assess Your Audience
 “Success depends on your ability to reach
your audience.”
 Size
 Demographics
 Knowledge Level
 Motivation

8. Build Rapport
 Audience members who trust you and feel that
you care
 Start Before You Begin
 Mingle; Learn Names
 Opportunity to reinforce or correct audience
assessment
 Good First Impression
 People Listen To People They Like

9. Planning
3. Date, Day and Time
4. Distracters

10. Creating Effective Visual Aids

11. Visual Aids
 Enhance Understanding
 Add Variety
 Support Claims
 Lasting Impact
Used Poorly…A Distraction…Ineffective
Presentation

12. Visual Aids - Examples
 PowerPoint Slides
 Overhead Trans
 Graphs / Charts
 Pictures
 Films / Video
 Flip Charts
 Sketches

13. Preparation - Slides
 Use Images & Graphics
 Minimise text & numbers
 Dark text on light background
 Avoid distracting backgrounds
 Use large sans serif fonts
 Mixture upper and lower case
 Use colour to highlight text
 Keep figures simple
 Thick lines and large symbols
 Check spellings
 Progressive disclosure

14. Completing the Opening
First few moments.
Selection of words-make it
interesting.
Clearly Defining Topic
Overview

15. Performance
 Relax and be enthusiastic
 Use short simple sentences
 Avoid jargon & abbrev.
 Make eye contact
 Keep an eye on the time remaining
 Don’t go over time

16. Practice
Practice, practice, practice

17. Like most things,
the best way to learn is to
do.

18. Presentation Style
3. Elements
1. Vocal Techniques
 Loudness
 Pitch
 Rate
 Pause

19. Elements
2. Body Language

Eye Contact, Gestures, Posture
Presentation Style
Contd…

20. Common Problems
 Verbal fillers
“Um”, “uh”, “like”
Any unrelated word or phrase
 Swaying, rocking, and pacing
 Hands in pockets
 Lip smacking
 Fidgeting
 Failure to be audience-centered

21. Presentation Tips
1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time

22. Concluding Your Presentation
Goal
Inform audience that you’re about to
close
Summarize main points
Something to remember or call-to-
action
Answer questions
“Tell ’em What You Told ‘em.”

23.  Look Smart
 Dress Well
Rule #1

24. Use Examples
Make It Memorable
Rule #2

25. (the 2 Minute Rule)
Detailed Outlines are a Waste of
Time
Rule #3

26. Be enthusiastic
Rule #4

27. Do not apologize
Rule #5

28. Stage Fright Is Normal
Rule #6

29. Be Seen and Heard
Rule #7

30. Questions are good
Rule #8

31. Know your Presentation
Sequence
Rule #9

32. Rule # 10
Continuity

33. Never ever
run over time
Rule #11

34. Prepare for emergencies
home work
Rule #12

35. Be yourself
Rule #13

36. Bad Points
Couldn’t understand his
language
He was far too loud
Lost his place in presentation
The equipment didn’t work when
he started
He got angry with people etc.
Correction
Speak slowly and clearly
Moderate voice
Have notes in order
Check equipment before
Don’t show anger

37. Things Not to Do

Use jargon

Overwhelm with detail

Go over time

Use text that can’t be read

Stand in the way of your visuals

Distract (e.g., Gestures)

Say: Ummmmm, ahhhhhh

Stare at one point

Slouch