Over 17 years experience as Senior Executive Assistant in the corporate, banking and financial industry supporting C- level executives in Technical, Financial, Operations and HR divisions. Direct experience with recruiting, project support and sales.
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Romy gabrie resume 05-9-18
1. Romy T. Gabrie
Cell: (484) 896-0456 / E-mail: rtgabrie@gmail.com /rtgabrie@icloud.com
PROFESSIONAL EXPERIENCE:
Motive Partners – New York, NY September 2016-January 2018
C-Level Executive Assistant
Provided executive support to the CEO of Labs, CFO, Managing Partner, HR Director and their
respective teams
Managed extensive, complex and frequently-shifting calendars as well as travel and hotel (domestic and
international) arrangements,
Prepared and tracked complex expense reports via Excel and Tallie accounting system
Maintained daily office floor operations including: stocking office supplies, ordered team lunches, set up
conference rooms for executive meetings, office maintenance and clean up after meetings
Established and maintained daily priorities while providing regular ongoing executive support
Ensured that all executives kept up with timely schedules for all incoming meetings and travels
Gathered resource information prior to meetings such as agendas, resumes, bios, email notes etc.
Maintained a high level of discretion and professionalism, exercised judgment to resolve problems
independently and seek guidance when necessary
Interfaced with senior C-level executives and build productive relationships with vendors and clients
Represented the values of the office in all interactions. Ad-hoc projects as assigned.
Interactive Data Corp – New York, NY June 2014 – September 2016
C- Level Executive Assistant (followed the executives to Motive Partners)
Administrative support to the Chief of IT, the Chief of Infrastructure, five SVPs as well as Back up support
to the President & CEO and the President of Trading Solutions Group
Prepared & tracked expense reports via Oracle database and kept electronic records of all T&Es via
SharePoint
Managed high volume meeting schedules via Outlook 2010
Travel and hotel arrangements (domestic & international); car service reservations and rental set ups
Screened incoming calls
Submitted, tracked and filed department invoices via Oracle database; liaised with AP to ensure all
invoices were processed accordingly
Initiated the on-boarding process for temporary contractors as well as internal employees
Coordinated with IT/HR and Facilities when on-boarding a new employee/contractor
Tracked and managed timecards for MIS executives & their contingent employees
Liaised with HR department to organize interviews for senior executive level positions; maintained a high
level of discretion and confidentiality
Ad hoc projects as assigned
Broadridge Financial Solutions, Inc – New York, NY May 2012 – June 2014
Sr. Executive Assistant
Executive support to three senior HR VPs’ and their respective teams, back up support to the Chief of HR
Managed complex and frequently shifting calendars via Outlook 2010; organized interview process from
start to end for incoming C-level executives; initiated the on-boarding process for new employees;
maintained a high level of discretion and confidentiality
Invoice administration support: managed vendor relations via their individual AR/AP Departments,
tracked, processed and approved invoices and liaised with finance department to review division budgets
Event coordinator for HR division, adhered & managed budgets set up for events; negotiated vendor
contracts and researched event location
Prepared and tracked extensive expense reports, managed travel and hotel arrangements (domestic &
international)
Managed company employee discount programs and their respective vendors; managed intranet website
postings and company news (SharePoint base);
Managed company scholarship programs; tracked all entries, announced winners via company intranet
and maintained program relationship financially and administratively
Tracked and managed vacation & timecards for Talent Management & Acquisition Team
2. Goldman Sachs & Co - Jersey City, NJ October 2009-March 2012
Executive Assistant
Advantage Human Resources (Contract at Goldman Sachs) - Jersey City, NJ June 2007 – October 2009
Executive Assistant
Provided administrative support to Document Managed Group consisting of four senior VP’s; three
associates and two interns
Scheduled and managed high-volume meeting via Outlook for DMG team and screened all incoming calls
for all senior executives
Travel and hotel arrangements (domestic & international); car service reservations and rental set ups
Prepared expense reports via Concur (accounting system) while keeping electronic record of all
receipts/expenses in SharePoint
Managed vendor tracking via the following accounting systems: People Soft, SPARC and OTIS. Liaised
with AR/AP, Finance and Procurement to ensure invoice were managed in accordance to GS standards
Collected and tracked all new vendor documentation for procurement such as contracts, W9s’, B&Ds’,
bank accounts etc.,
Created and maintained SharePoint sites for various accounting teams to track invoices in the US,
Canada and Bangalore markets
Trained new vendors in the GS invoice system and assisted with follow-ups and pending open issues
Trained new regional managers in the GS accounting systems so they could successfully troubleshoot
their invoices while keeping with GS protocols
General office duties: Faxed, copied, scanned, and managed ad hoc projects under a tight schedule
Created, managed and maintained several SharePoint sites and applications for the Legal Procurement
team, tracked legal contracts via CLIDE a GS owned program
Ongoing record management of HRWW (GS application) used to store 1,993 contingent workers (temps)
population for the US by extending or ending their assignments, kept monthly headcount for managers
Initiated new contingent employee set ups and background checks; tracked and collected all appropriate
documentation required for the hiring of contingent employees
Assisted with new employee set ups such as: login passwords, obtained BlackBerry’s, IDs, phone
access, etc.
Ad hoc projects as assigned
SKILLS:
Microsoft Office (Word, PowerPoint, Excel, Outlook), SharePoint, Oracle, Concur, PeopleSoft, Workday, GS-
specific database applications (Track It, CLIDE, HRWW, EMA, PBX – Avaya Software & Hardware; Secure
Zone); Tallie (accounting system) Bilingual Spanish/English
EDUCATION:
San Francisco State University – San Francisco, CA
Major: Political Science Studies (Credits towards BA)