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DEBORAH ADAO
7107 Triple Crown Lane
Fairview, TN 37062
615-266-0607 – Cell 615-601-6306
sailinggal@aol.com
PROFILE: Professional and dedicated employee with excellent communication and organizational skills, who is detail-oriented
and a team player. Possesses a positive and outgoing personality with the ability to multi-task and learn new skills
quickly. Able to work with minimal supervision and is self-motivated.
COMPUTER
SKILLS: Microsoft Word, Excel, Outlook, Publisher, Power Point, Concur, Kronos 6.1, Lawson
WORK HISTORY:
Administrative Assistant August 2013 – March 2016
Parallon | Healthcare Corporation of America (HCA)
Supported the Vice President of Marketing and Communication & the Assistant Vice President of Sales Operations
 Managed and prioritized executive calendars
 Answered and screened executive phone calls
 Prepared written correspondence
 Scheduled on and off site meetings for executives, including arranging meeting space, and catering
 Prepare meeting materials including agendas, name tags, and tent cards
 Manage audio visual equipment for meetings
 Booked travel through Concur; air, hotel, and rental cars and filed expense reports for executives
 Coded invoices for processing
 Tracked invoices in Excel on the Marketing and Communication share drive
 Tracked sponsorship requests and readied them for presentation to the sponsorship committee
 Ensured brand compliance by forwarding logo with placement guidelines and ads to be used on event
websites and materials for those Parallon agreed to sponsor
 Sent sponsorship invitations to potential executive attendees
 Input vendor contracts into the Novatus tool and tracking
 Prepared monthly payroll reports for all exempt employees in the Marketing and Communication & Sales
Operations departments
 Ordered new-employee equipment; computer and peripherals, cell phone, credit card and security access
 Served as front desk reception weekly and as needed
 Assembled and shipped proposals and presentations
 Ordered supplies and promotional items for Corporate Sales and Marketing team
 Member of the Parallon Employee Advisory Group (EAG)
 Volunteered when the Social Committee or EAG needed help with an event or project
 Active in Caring for the Community volunteer days
Marketing Assistant March 2011 – July 2013
TriStar Health | Healthcare Corporation of America (HCA)
Supported the Vice President of Marketing and Public Relations & the Vice President of Physician Sales
 Managed executive calendars
 Coordinated and scheduled on and off site meetings; secured off-site meeting space and catering
 Managed executive travel arrangements; air, hotel, and rental cars and expense reports
 Prepared meeting agendas, letters and presentations
 TriStar Health Bridgestone Arena suite administrator
 Ordered promotional items for the marketing directors and sales representatives
 Answered and screened calls for the department and senior leaders
 On-boarded new employees by processing paperwork and equipment requests, such as computers and
peripherals, cell phones, corporate credit cards, security access, etc.
 Processed departmental invoices in Lawson
 Maintained departmental budget spreadsheet
Executive Recruiter – Temporary Contractor January 2011 – March 2011
The Principal Financial Group | Central States Business Center
 Made recruiting calls to possible candidates for a sales position within Principal Financial Group
 Sent follow-up letters/emails
 Confirmed appointments
 Documented all calls in the Outlook contact screen
Administrative Assistant III April 2010 – December 2010
The Principal Financial Group | Medical Network Contracting
Supported the Vice President and Assistant Vice President of Network Contracting, as well as the Vice President of
Group Medical Sales
 Maintained executive Outlook calendars
 Scheduled on-site and off-site meetings including setting up meeting space, meals, and accommodations
 Prepared presentation materials
 Provided administrative support to the department
 Made travel arrangements, including flights, hotels, and rental car reservations
 Prepared and submitted expense reports for executives
 Maintained office supplies for all departments
 Answered and screened calls
 Processed all new-employee paperwork and requested security access
 Setup and maintained the contract files
Administrative Assistant 2009 – 2010
Manpower
Owner / Partner 1996 – Present
jolly mon sailing Yacht Charters & JMS Yacht Charters
Substitute Teacher 2008 - 2010
Williamson County School District
References available on request

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ResumeDEBORAHADAO

  • 1. DEBORAH ADAO 7107 Triple Crown Lane Fairview, TN 37062 615-266-0607 – Cell 615-601-6306 sailinggal@aol.com PROFILE: Professional and dedicated employee with excellent communication and organizational skills, who is detail-oriented and a team player. Possesses a positive and outgoing personality with the ability to multi-task and learn new skills quickly. Able to work with minimal supervision and is self-motivated. COMPUTER SKILLS: Microsoft Word, Excel, Outlook, Publisher, Power Point, Concur, Kronos 6.1, Lawson WORK HISTORY: Administrative Assistant August 2013 – March 2016 Parallon | Healthcare Corporation of America (HCA) Supported the Vice President of Marketing and Communication & the Assistant Vice President of Sales Operations  Managed and prioritized executive calendars  Answered and screened executive phone calls  Prepared written correspondence  Scheduled on and off site meetings for executives, including arranging meeting space, and catering  Prepare meeting materials including agendas, name tags, and tent cards  Manage audio visual equipment for meetings  Booked travel through Concur; air, hotel, and rental cars and filed expense reports for executives  Coded invoices for processing  Tracked invoices in Excel on the Marketing and Communication share drive  Tracked sponsorship requests and readied them for presentation to the sponsorship committee  Ensured brand compliance by forwarding logo with placement guidelines and ads to be used on event websites and materials for those Parallon agreed to sponsor  Sent sponsorship invitations to potential executive attendees  Input vendor contracts into the Novatus tool and tracking  Prepared monthly payroll reports for all exempt employees in the Marketing and Communication & Sales Operations departments  Ordered new-employee equipment; computer and peripherals, cell phone, credit card and security access  Served as front desk reception weekly and as needed  Assembled and shipped proposals and presentations  Ordered supplies and promotional items for Corporate Sales and Marketing team  Member of the Parallon Employee Advisory Group (EAG)  Volunteered when the Social Committee or EAG needed help with an event or project  Active in Caring for the Community volunteer days Marketing Assistant March 2011 – July 2013 TriStar Health | Healthcare Corporation of America (HCA) Supported the Vice President of Marketing and Public Relations & the Vice President of Physician Sales  Managed executive calendars  Coordinated and scheduled on and off site meetings; secured off-site meeting space and catering  Managed executive travel arrangements; air, hotel, and rental cars and expense reports  Prepared meeting agendas, letters and presentations  TriStar Health Bridgestone Arena suite administrator  Ordered promotional items for the marketing directors and sales representatives
  • 2.  Answered and screened calls for the department and senior leaders  On-boarded new employees by processing paperwork and equipment requests, such as computers and peripherals, cell phones, corporate credit cards, security access, etc.  Processed departmental invoices in Lawson  Maintained departmental budget spreadsheet Executive Recruiter – Temporary Contractor January 2011 – March 2011 The Principal Financial Group | Central States Business Center  Made recruiting calls to possible candidates for a sales position within Principal Financial Group  Sent follow-up letters/emails  Confirmed appointments  Documented all calls in the Outlook contact screen Administrative Assistant III April 2010 – December 2010 The Principal Financial Group | Medical Network Contracting Supported the Vice President and Assistant Vice President of Network Contracting, as well as the Vice President of Group Medical Sales  Maintained executive Outlook calendars  Scheduled on-site and off-site meetings including setting up meeting space, meals, and accommodations  Prepared presentation materials  Provided administrative support to the department  Made travel arrangements, including flights, hotels, and rental car reservations  Prepared and submitted expense reports for executives  Maintained office supplies for all departments  Answered and screened calls  Processed all new-employee paperwork and requested security access  Setup and maintained the contract files Administrative Assistant 2009 – 2010 Manpower Owner / Partner 1996 – Present jolly mon sailing Yacht Charters & JMS Yacht Charters Substitute Teacher 2008 - 2010 Williamson County School District References available on request