Spreadsheets can be used for tasks like budgeting, grading, financial reporting, data analysis, and forecasting. They allow for what-if analysis through automatic recalculation. A spreadsheet has cells arranged in rows and columns and can contain labels, values, formulas, and functions. Formulas use mathematical operators and cell references to perform calculations, while functions use predefined formulas. Spreadsheets allow for formatting of cells, columns, rows, and printing options like showing formulas or gridlines. Data can be presented visually through various graph types.

1. Introduction to Spreadsheets

2. What are Uses of Spreadsheets?Prepare budgetsMaintain student gradesPrepare financial statementsAnalyze numbersManage inventoryMake forecasts

3. Advantages of SpreadsheetsForecasting and making decisionsFast and efficientAutomatically recalculates

4. What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

5. Parts of the Spreadsheet WindowActive cellcellsColumn CRow 5

6. Entering Data into a SpreadsheetLabelsAlphabetical textValuesA numberFormulasStatement that performs a calculationFunctionsBuilt-in formula that is a shortcut for common calculations

7. Identifying Labels and Valueslabelsvalues

8. Identifying Formulas and FunctionsformulaThe result of the formulafunctionThe result of the function

9. Identifying Parts of a Spreadsheet Formulamathematical operators=B2+C2+D2equal sign—first part of any spreadsheet formulacell reference/address—made up of the column heading and the row number

10. Identifying Parts of a Spreadsheet Function=SUM(B2:B6)name of functionrangeequal sign

11. Mathematical Operators + addition - subtraction * multiplication (asterisk) / division (slash or diagonal)

12. Spreadsheet FunctionsFunction NameDescriptionAVERAGE Average of arguments.COUNT Counts the number of cells in a range.IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.MAX Maximum value of range of cells.MIN Minimum value of range of cells.ROUND Rounds a number to a specified number of digits.SUM Totals a range of cells.

13. Relative and Absolute ReferencingRelativecells that change when they are copied into other cellsAbsolutecells that do not change regardless of where it is copied

14. Changing Column Width1. Position cursor between column headings.2. Make sure your cursor changes to cross-hairs.3. Click and drag to the right.Shortcut: double-click between the column headings!

15. Changing Row Height 1. Position cursor between row headings.2. Make sure your cursor changes to cross-hairs.3. Click and drag down.Shortcut: double-click between the row headings!

16. Formatting Cells with Enhancementsunderlineshadingfont sizeboldborders

17. Numeric Formattingdecimalcurrencygeneral

18. Print OrientationsPortraitA paper orientation that is taller than it is wide.LandscapeA paper orientation that is wider than it is tall.

19. Print Optionswithout gridlineswith gridlines

20. Printing Column and Row Headingswithout column and row headingswith column and row headings

21. Print Showing Formulasformulas displayedformulas NOT displayed

22. Printing Selected Areashighlight desired area, choose option to print selected area (according to your software)

23. Graphingbar graphused to compare the values of various itemsline graphuseful for plotting trendsarea graphlike a “filled in” line graph. Used to track changes over timepie graphused to represent the percentage each item contributes to the total

24. Types of Charts/Graphs