The document outlines the step-by-step process of creating a Gantt chart using Excel, starting from task division to final formatting. Key steps include listing tasks with start dates and durations, inserting a stacked bar chart, plotting data, and modifying the chart for better visualization. The final product is a well-formatted Gantt chart ready for presentation.

1. Creating a Gantt Chart

2.  Step 1:
 Divide your project tasks in a schedule and list them in a table in
excel.
 The table should consist of task along with the starting date and the
days needed to complete the same task.
 Now that the table is ready we can convert it to a gantt chart.
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3.  Step 2:
 Now in the same worksheet, click on the blank cell.
 Then select the insert tab from the top bar.
 Here in insert tab, you will find a chart section from which go to
‘Insert bar chart’drop down.
 And from here select the 2D ‘stacked bar chart’, which will insert
a blank chart in the worksheet.
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4.  Step 3:
 In order to plot the data, right click on the blank graph and select the
‘select data’option.
 This will open a new window wherein click on the ‘+’ icon or ‘Add’
button which will allow you to add the data.
 When you click on ‘+’ icon it will ask two values namely; series
name and series value.
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5.  Step 4:
 To give value in series name click on the header that contains start
dates of your table.
 And for series value erase the default value and select all the dates
under the start date header from top to bottom which will add the
updated value.
 Click OK, and it will prompt previous window back and again click
OK. And the data will be added in the graph.
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6.  Step 5:
 Now similarly plot the next columns with header days to complete
using step 3 and 4.
 Finally graph will look like this.
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7.  Step 6:
 Now to convert it in better understandable format we will do some
modifications.
 Select the blue bars and right click, then select ‘Format Data Series’
which will open a window on the right side.
 Go to ‘Fill & Line’option and from ‘fill’, select ‘no fill’and the
blue coloured bars will disappear.
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8.  Step 7:
 In order the format the dates properly, select the very first date from
the start date column and copy it in a blank cell.
 From home tab select the ‘number’ format from the drop down menu
showing ‘date’ which will show the number corresponding the
selected date which will be used later. Copy it.
 Now right click on the date axis and click on ‘Format Axis’ which
will again open a window on the right side.
 This window contains of the minimum bound option in the axis
options. Replace the minimum bound with the value we copied
before and apply.

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9.  And your gantt chart is ready.
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10.  For additional styling:
 By default the dates will be displayed in the lower axis of the graph.
 In order to reverse it , right click on the graph and go to ‘Format axis’
and select the checkbox ‘Categories in reverse order’.
 And it’s done.
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