1) The document provides an overview of the main Google Apps for Education including Google Docs, Sheets, Slides and Forms. It discusses how to access, create, edit, format and share files for each app. 2) Key functions for sheets like VLOOKUP, IMPORTRANGE and COUNTIF are explained for looking up scores across files. 3) An example advanced Google Form is presented that dynamically calculates order totals from responses using ARRAYFORMULA to automatically update new responses.

1. Google Apps Basics for
Education
Asst. Prof. Dr. Pattarawit Polpinit
Assoc. Prof. Dr. Kanda Runapongsa Saikaew
Department of Computer Engineering,
Khon Kaen University, Thailand 1

2. Agenda
● How to log in to Google Apps
● How to use Google Docs
● How to use Google Sheets
● How to use Google Slides
● How to use Google Forms
2

3. What is Google Apps for Education?
“A Suite of Free Productivity Tools for
Classroom Collaboration”
● Completely free
● Easy collaboration
● Use on any device
3

4. Google App for Education
4

5. Log in to Google Apps
- Go to webmail.kku.ac.th
- Log in with your KKU mail username and
password
5

6. Log in to Google Apps
6

7. Using Google Apps
7

8. Accessing Google Apps
- Using home screen
- Click on Google Apps that you want
- Only see files of that app
- Using Google Drive
- Click on Google Drive
- Manage different files in one place
8

9. ● google.com/docs
Docs Home Screen
9

10. ● drive.google.com
Google Drive
10

11. Creating a New Google Doc
11

12. Naming Google Doc
12

13. Managing Google Doc
● Clicking on the folder icon allows us to move
the file to different folder
● Clicking on the star icon allows us to quickly
find the file
13

14. Moving Doc to Different Folder
14

15. Add a Document to Google Drive
● Drag and Drop
○ Drag-and-drop files directly from your computer into
your Drive documents list
● File upload
○ Click New -> File Upload
15

16. Upload and Convert
● To automatically convert into a Doc
○ Click on the Setting icon
○ Click “Setting”
○ Click on “Convert uploaded files to Google Docs
editor format.”
16

17. Sharing Google Docs
● Move mouse over the share button to check
the current sharing option
● By default the file is private
to the owner
17

18. Sharing with Individual
18
● Add people by typing their email
● Set the access right by clicking the drop
down menu

19. Sharing Email
● Email will be sent to notify people you share
the document with
19

20. Sharing with Multiple People
● Click “Get shareable link” to copy the link
and turn link sharing on
● Or click “Advanced”
20

21. Sharing Setting
21
1. Click “Change” to set
who has access
2. Copy the link to share
to students

22. 1. Select who has access
2. Select access level (can
view/edit/comment)
3. Click Save
Link Sharing Options
22

23. Sharing the Link
● Copy the link to place it anywhere to share
the file
● Or use goo.gl to generate a short URL (and
QR code)
23

24. Work Together in Google Doc
24
1. Know who has logged in
2. Know where their cursors are

25. Text Formatting in Google Docs
● There is a formatting toolbar that can change
○ font
○ font size
○ Bold, Italic, and Underline
○ Font color
25

26. Paragraph Formatting
1. Set alignment of a paragraph
2. Start a numbered or bulleted list
3. Clear formatting
26

27. Adding Image
1. Click on the menu Insert -> Image
2. Drag and Drop
27(1) (2)

28. Insert Links
● Click on the link icon
● Type in text to display
● Input URL/Email
● Click Apply
28

29. How to Install TH Sarabun PSK
● Download TH Sarabun PSK
○ http://www.moe.go.th/moe/th/news/detail.php?
NewsID=20883&Key=news20
● Extract four files in the downloaded zip file
● Right click at use menu “Install”
29

30. Check Whether Font is Installed
● Go to folder c:windowsfonts
● You should see font “TH SarabunPSK”
30

31. Use Google Docs with Language Thai
● Go to menu File > Language > ไทย
31

32. Font “TH Sarabun PSK” is Available
● Go to menu “Font”
● Now you should
● see “TH Sarabun
PSK”
32

33. How to use Google Sheets
33

34. Create a Spreadsheet
1. Click the New button and select Google
Sheets menu from Google Drive
2. Create a new spreadsheet
from the Google Sheets
editor home screen
34

35. Change Cell Data Type
1. Select the cell/s you would like
to change.
2. Open the 123 drop-down menu.
3. Select the desired data type.
35

36. Paste Special
36

37. Add links in a spreadsheet
1. Enter the full URL into a cell
2. Click on the link icon
37

38. Add images in a spreadsheet
● Click Insert.
● Click Image.
● Choose an image from one of the file
sources to upload into your spreadsheet.
38

39. Repeat or extend patterns
● Select at least 3 cells
● Drag the blue right corner
39

40. Sharing Google Sheet
● Sharing Google Sheets is the same as
sharing Google Docs
40

41. Managing Your Sheet
● By default, when there will be only one sheet
● Adding new sheet by clicking the plus button
41

42. Managing Your Sheet II
● Other options for managing your
sheet can be found by clicking
the sheet name
42

43. Hide/Unhide Rows and Columns
● Highlight the rows and
columns you want to hide
● Right click then click on
“Hide columns”
● To unhide click on the icon
43

44. Freeze Rows and Columns
● Drag the sort bar to the last rows and
columns to freeze
● 10 rows maximum and 5 columns maximum
44

45. Merge Cells
● Select the cells you want to merge
● Click the merge icon to merge cells or click
the down arrow to see other options
45

46. Useful Functions for Accumulating Scores
● vlookup
○ Vertical lookup. Searches down the first colum
range for a key and returns the value of a spec
cell in the row found
● importrange
○ Imports a range of cells from a specified
spreadsheet
● countif
○ Returns a conditional count across a range 46

47. Funciton vlookup
● vlookup(search_key, range, index, [is_sorted])
● search_key
○ The value to search for. For example, 42, "Cats", or I24.
● range
○ The range to consider for the search. The first column in the range is
searched for the key specified in search_key
● index
○ The column index of the value to be returned, where the first column in
range is numbered 1
● is_sorted - [optional]
○ Indicates whether the column to be searched (the first column of the
specified range) is sorted, in which case the closest match for
search_key will be returned. 47

48. Function importrange
● To import data from one sheet to another sheet use
function importrange(“sheet key”, “sheet name!sheet
range”)
● Example =importrange
("0Aok_m36xFiTQdFJNYlZYcVJNaVk3U1dMbDhMQm
ZTUVE", "Overall!Q3:Q83")
48

49. Sample Usage Scenarios
● Have a Google spreadsheet file that keeps
tracks about the scores of many quizzes
○ Using vlookup to retrieve the scores from many
sheets
● Have another Google spreadsheet that adds
the total quiz scores and exam scores
○ Using importrange to import the content from
another sheet
49

50. Google Slides for Education
Create a new Slide
● Click on NEW in Google Drive
● Click on Google Slides
50

51. Upload a Presentation
● Upload PowerPoint to Google Slides
● To convert set “Convert uploaded files to
Google Docs editor format”
51

52. Adding New Slide
● Click on + button to add slide with the same
template as the
previous page
● Click down button to
add other template
slide
52

53. Insert Images
1. Drag and Drop
2. Click Image… button
3. Click Insert -> Image
53

54. Insert a Video
● Click Insert -> Video
● Embed YouTube
video to slide
54

55. Sharing Google Slides
● Sharing Google Sheets is the same as
sharing Google Docs
55

56. Presenting a Slide
● Click Present button to start
● Click on arrow down button to present with
other options
56

57. Controlling Your Slides
● Control the presentation with the toolbar
57

58. Google Forms for Education
● Click “New”, Move mouse over “More”, Click
“Google Forms”
58

59. Set the Name of the Form
1. Click on the form name to type in the new
name
2. You can description of the form
59

60. Setting up Question
60
1. Type in a question
2. Set the question type
3. Click Done

61. Setting up More Questions
● Pressing duplicate button to duplicate
question
● To create different type question, click “Add
item”
61

62. Form Setting
● Khon Kaen U. login - kku.ac.th (No student
will be allowed)
● Only allow one response accept all gmail
accounts
62

63. 1. Set the message after submitting the form
2. Publicly show the response on the web
3. Allow user to edit their response
Confirmation Page
63

64. Change Theme
64

65. View Form
● Click on “View live form”
65

66. View Responses
● Click “View responses”
66

67. Sending the Form
1. Copy the URL then place to wherever you
want people to see your form
2. Send the form via email
67

68. Example
http://goo.gl/forms/KwBym4eFAV
https://goo.gl/9LDsQD
68

69. Advanced Google Form
● Books order Form
○ Update the total amount of money that the buyer
needs to pay according to the number of books that
they want to order
○ Display only some fields of the form responses to all
people
69

70. Create the Form
70

71. Form Responses
● Form responses are automatically updated
in the Google spreadsheet responses file of
the form
71

72. Have Another Sheet to Display Some Info (1)
● Import some part of responses to another sheet
72

73. Have Another Sheet to Display Some Info (2)
● Use function importrange to import data from
responses of the form
○ The first argument is the document key
○ The second argument is the sheet name and the cell
range
73

74. Responses are Updated Automatically (1)
74

75. Responses are Updated Automatically (2)
75

76. Function arrayformula
● New info can be computed based on form
responses automatically
● Use the function arrayformula
○ Enables the display of values returned from an array
formula into multiple rows and/or columns and the
use of non-array functions with arrays
○ Sample: =arrayformula(B2:B*100)
■ Take each value of column B to multiply with 100
76

77. Data is Computed Automatically
● The amount of money of the new responses
is computed and displayed automatically
77

78. References
● https://www.google.co.th/edu/training/get-
trained/
78