This document discusses how a 6th grade technology teacher implemented Google Apps for Education in her classroom and school district. It provides background on her experience using Google products and outlines the steps she took to set up Google Apps, including purchasing a domain, registering with Google Apps for Education, customizing settings, creating user accounts, and the ways students use Google Docs, Gmail, Calendar, and other tools. The teacher believes technology must be embraced and that Google Apps provides many benefits for streamlining work and collaboration.

1. An Educator's Best Friend
http://bit.ly/huntcotech
Amy Hopkins
Caddo Mills ISD
ahopkins@caddomillsisd.org

2. About Me
• 6th Grade Technology Teacher in the Caddo Mills ISD
• Webmaster for District and Middle School websites
• Technology training for CMISD and other
districts/programs
Clipart from OpenClipart.org

3. My Family

4. Background
• Implemented use of Google Accounts in my classroom 4
years ago with 8th graders
• District converted email to Google Apps 2 years ago
• Converted my classroom/middle school campus to Google
Apps last school year with new full suite of products added
in Fall 2010.
Flickr picture courtesy of Eric Begin

5. Google Apps
• Google Apps
• Google Apps for Business
• Google Apps for Government
• Google Apps for Education offers many benefits of Google
Apps for Business, but at no cost to schools, universities
and qualifying non-profits.

6. Google Apps AFTER
Google Apps BEFORE
• Email Original suite of
• Docs/Spreadsheets products PLUS
• Calendar • Blogger
• Sites • Reader
• Contacts • Picasa Web Albums
And MANY MORE

7. WHY Google Apps for
Education?

8. Because as much as
we might be
resistant……
We must EMBRACE
technology!

9. Steps to Implement
GOOGLE APPS FOR EDUCATION

10. Step 1: Purchase A Domain
• I used www.mydomain.com
• $10.47 per year
• Our domain name is cmisd.org

11. Step 2: Register this domain for Google Apps
By going here to Google Apps for Education
• Completing this form will immediately launch a standard
edition of Google Apps while Google reviews the education
application. Continue setting up the domain in the
meantime.
• Google will email requesting more information regarding
application. Reply to the message with the required
information.

12. • If in 48 hours Google has not been upgraded, complete this
form: http://www.google.com/support/a/bin/request.py?
contact_type=nonprofit
• Enable services for your domain and closely follow the
instructions on-screen.

13. Step 2: Verify Domain Ownership
• You must confirm that you own the domain you signed up
with.
There are two verification methods:
1. Upload an HTML file to your site
2. Create special CNAME and MX records for your domain
• Must return to the website where domain was purchased and make
additions there

14. Step 2: Verify Domain Ownership
CNAME Records
Creating a CNAME record shows that you have access to your domain's
DNS settings, which proves to Google that you own the domain.
For help:
http://www.google.com/support/a/bin/answer.py?answer=47283&cbid=-
65l2wa8damz7&src=cb&lev=%20answer

15. Step 2: Verify Domain Ownership
MX Records
An MX record identifies an email server available to the domain. Most
domains have multiple MX records, arranged in order of priority. When
someone sends an email message to the domain, the first available
server in the priority list handles the message.
For help:
http://www.google.com/support/a/bin/answer.py?answer=140034
http://www.google.com/support/a/bin/answer.py?answer=174125

16. • Step 3: Customize Google Apps
• Upload your logo on the control panel so it will appear on
the sign-in page and on applications
• Go into each product and customize
– enable/disable services and certain options
– relatively easy; some are very technical and may require help
from IT personnel
– choosing basic options is not difficult and will suffice unless
there is interest in more advanced services

17. Step 4: Create User Accounts
• Once signed up and customized, you can now create as
many user accounts as you need from the control panel.
There are two ways to add users:
1. Add users individually
2. Add users in bulk
• Our student usernames are: first.last@cmisd.org

18. 1. Add users individually
• To do this, click ‘User Accounts’ tab and then ‘Create a new user
‘.
• Enter each users’ full name, username and temporary password.
Then click ‘Create new user’ button.
• Repeat for as many users as you have.
2. Add users in bulk
• Recommended if you have 10+ users in your organization, as
adding each individually is tedious and time consuming.
• To create multiple accounts at once, upload a spreadsheet of
users accounts and usernames by click the ‘Upload’ link from the
‘User Accounts’ tab.
CSV Bulk Upload Template

19. For more help with
implementation steps,
Google can help!
Google Apps Administrator Help
Clipart from OpenClipart.org

20. Caddo Mills 6th Graders Use:
• iGoogle
• Gmail
• Docs/Spreadsheets
• Google Forms
• Bookmarks
• Reader
• Calendar
• Sites
• Picasa Web Albums
Clipart from OpenClipart.org

21. • iGoogle
Google is retiring in November 2013
• Customized homepage
• Students can pick themes and gadgets to add to page,
educational AND non-educational 

22. Gmail
• Gives students and teachers an email address to
make signing up for educational websites EASY!
• Teachers communicate with students on issues
such as:
– Test/quiz reminders
– Late work
– Sending of study sheets/handouts/assignments

23. Gmail – New Feature
• Themes  – go into Settings, Themes – choose one from
Google or upload your own

24. Gmail on your Smartphone!
Google App
Configure in
Settings, Mail
Gmail App

25. Gmail Weirdness!
Gmail App
The Gmail App allows you to
SCRIBBLE a message!!

26. Blogger
• Users can create custom, hosted blogs with
features such as photo publishing,
comments, group blogs, & mobile-based
posting with little technical knowledge

27. Blogger

28. Blogger on your Smartphone
Blogger App

29. Google Docs and Spreadsheets/
Will soon be referred to as Google Drive
• Ability to create documents – word processing,
spreadsheets and presentations
• Can also upload already-created documents and continue
working
• Access from anywhere the user has an Internet connection
• Allows users to collaborate with others on documents
• New features added often!

30. Google Forms
• Plan events, send a survey, give students a quiz, or
collect other information in an easy, streamlined way
• Form connected to a spreadsheet with the same title.
• Send or share a form, and recipients’ responses will
automatically be collected in that spreadsheet.

31. Google Forms

32. Google Forms

33. Google Forms

34. Google Forms

35. Google Forms
A Google Form in action!
http://bit.ly/googletech

36. Google Forms
And here are the results!
http://bit.ly/googletech2

38. Google Docs and Spreadsheets/
on your Smartphone
Google Apps app Google Apps
Browser app

39. Google Bookmarks
• Students can save their favorite websites to access at any
time
• Create “labels” or folders/categories to keep them
organized
• Share bookmarks with others
• No more having to remember website names
and addresses!!

40. Google Bookmarks

41. Google Reader
• Constantly checks favorite news sites and blogs
for new content
• Shows all of your favorite sites in one convenient
place
• The #1 TOOL I USE TO LEARN!!

42. Google Reader

43. Google Reader on your Smartphone!

44. Google Calendar
• Full functioning calendar with LOTS of extra
features
– Receive email or mobile text-message reminders
– Share calendars with others
– Print out your calendars, if needed.
– Access Google Calendar from a mobile phone

45. Google Calendar

46. Google Calendar on your Smartphone!
Calengoo

47. Google Sites
• A structured wiki- and web page-creation
tool
• Create a team-oriented site where multiple
people can collaborate and share files

48. Picasa Web Albums
• Image organizer and image viewer for
organizing and editing digital photos,
• Editing must be done in the desktop version
of Picasa -
• Plus an integrated photo-sharing website

50. After
Before

51. Picasa Web Albums on your Smartphone!
MyPics

52. Works Cited
• 123jschwartz. "Why Google Apps for Education? ." YouTube - Broadcast
Yourself. . N.p., n.d. Web. 4 Feb. 2011. <http://www.youtube.com/watch?
v=IRYRbPCHTck>.
• Begin, Eric. "Red fox pup ( wild ) | Flickr - Photo Sharing!." Welcome to Flickr -
Photo Sharing. Yahoo, n.d. Web. 4 Feb. 2011.
<http://www.flickr.com/photos/ericbegin/2462700869/in/set-
72157605076496782/>.
• "Google Apps." The Next Web. N.p., n.d. Web. 4 Feb. 2011.
<http://thenextweb.com/google/2010/11/18/google-apps-get-more-googly-with-
over-60-consumer-applications-now-available-for-businesses/google-apps/>.
• "Icon with question mark - OpenClipArt." OpenClipArt. N.p., n.d. Web. 6 Feb.
2011. <http://www.openclipart.org/detail/28725>.
• "Joes Non Notebook Video." Music Videos, Politics, and Funny Videos at Vodpod.
N.p., n.d. Web. 31 Jan. 2011. <http://vodpod.com/watch/1452948-joes-non-
notebook>.
• "Laptop - OpenClipArt." OpenClipArt. N.p., n.d. Web. 4 Feb. 2011.
<http://www.openclipart.org/detail/5012>.
•

53. An Educator's Best Friend
http://bit.ly/huntcotech
Amy Hopkins
Caddo Mills ISD
ahopkins@caddomillsisd.org